Board Member Job Descriptions

Board Member Job Descriptions

Besides being members of the board, several of our board members will be asked to take on additional responsibilities as office holders and/or committee members. Here are some of the responsibilities associated with specific board positions:

PRESIDENT

• Serves as the head of the Council
• Is a non-voting member of the Board of Directors unless it is to break a tie.
• Provides leadership to the Board of Directors.
• Chairs meetings of the board of Directors.
• Develops the agenda with the Vice President and Secretary for the meetings.
• Appoints committee chairs, in consultation with other board members.
• Serves as a member of committees, and attends their meetings when invited.
• Discusses with the Vice President, issues of concern to the board or the organization.
• Monitors financial planning and financial reports.
• Plays a leading role in fundraising activities.
• Calls the monthly Board of Directors Meeting to order.
• Keeps order in the meetings.

Vice President

• Is a member of the Board of Directors.
• Is typically a successor to the President.
• Reports to the President.
• Performs Presidents responsibilities when the President cannot be available.
• Works closely with the President and other staff.

Secretary

• Is a member of the Board of Directors
• Along with the president, makes up the meeting agenda and distributes at the meeting.
• Takes Roll Call at each Board of Directors Meeting and records them in the Minutes. Absences are also to be recorded.
• Takes the minutes at each of the monthly Board of Directors meetings
• Manages minutes of board meetings – Keep in a Binder attached to notes, agenda and approved minutes as well as any additions or corrections to the minutes, and/or any copies of reports or items brought up in the meeting.

Treasurer

• Is a member of the Board of Directors.
• Manages the finances of the organization.
• Submits a report in writing at every meeting with the Beginning Balance, Ending Balance and a description of expenses and income. A copy is to be given to the Secretary at every meeting.
• Maintains a ledger of all income and expenses.

Membership Director

• Is a member of the Board.
• Must be self-motivated.
• Communication skills are important since the membership director must be able to communicate with new members.
• Have the time needed to recruit new members.

Community Service

• Plans, organizes and directs the operations of the Community Services Committee.
• Meets with Board to coordinate projects, programs, resolves issues, and plan events.
• Reviews community needs and other factors in choosing community events to participate in.
• Develops and monitors partnerships with outside agencies to build relationships and partner in community activities.

Fund Raising / Special Events Director

• The primary goal of a fund-raising director is to develop and implement a fund-raising strategy to secure revenue for the organization.
• Try to have a targeted dollar amount to meet each year through various fund-raising efforts such as direct mail campaigns, writing proposals to obtain grants or securing endowments.
• Responsible for presenting ideas to the Board for approval.