SECRETARY

DEFINITION

Under general supervision, performs a variety of difficult and responsible clerical and secretarial work which requires the use of independent decision-making.

DISTINGUISHING CHARACTERISTICS

Employees in this classification are under the general supervision of an administrator, and may be supervised by an Office Manager, Executive Secretary, or department head. Some non-routine phases of work are referred to the immediate supervisor for advice. Decisions and determinations are based on procedures which may not be clearly defined and work may be performed from limited instructions. The use of independent judgement is required on routine assignments.

EXAMPLES OF DUTIES

· Initiates and answers telephone calls.

· Makes appointments.

· Interviews callers, furnishing desired information or referring callers to proper authority.

· Writes letters and memoranda from rough draft, notes or oral instructions.

· Composes correspondence independently on routine matters.

· Types reports, memoranda and other materials from straight copy or rough draft.

· Establishes and maintains files.

· Compiles information for and prepares reports.

· Operates office machines.

· Serves as information liaison between the supervisor, other administrators, teachers, district office personnel, and the general public.

· Fulfills other related duties as assumed or assigned.

QUALIFICATIONS

Knowledge of:

· Schoolmaster

· Business English, spelling, punctuation and arithmetic.

· Modern office methods, practices and procedures.

· Office machines.

· Computer-based word processing program

· First aid (counseling office positions).

Ability to:

· Perform clerical work with speed and accuracy.

· Computer keyboarding with speed and accuracy.

· Make arithmetical calculations.

· Spell correctly and use good English.

· Understand and carry out oral and written directions.

· Maintain effective relationships with school staff, students and the general public.

· Use a computer as a tool.

EXPERIENCE

· General secretarial and stenographic experience desirable.

EDUCATION

· Equivalent to completion of the twelfth grade.

PHYSICAL REQUIREMENTS

1. In an eight-hour day employee may:

a. Stand/Walk / ( ) None / ( x ) 1-4 Hours / ( ) 4-6 Hours / ( ) 6-8 Hours
b. Sit / ( ) None / ( ) 1-3 Hours / ( ) 3-5 Hours / ( x ) 5-8 Hours
c. Drive / ( x ) None / ( ) 1-3 Hours / ( ) 3-5 Hours / ( ) 5-8 Hours

2. Employee may use hands for repetitive:

( ) Single Grasping ( ) Pushing and Pulling ( x ) Fine Manipulation

3. Employee may use feet for repetitive movement, as in operating foot controls:

( ) Yes ( x ) No

4. Employee may need to:

a. Bend / ( ) Frequently / ( x ) Occasionally / ( ) Not at all
b. Squat / ( ) Frequently / ( x ) Occasionally / ( ) Not at all
c. Climb Stairs / ( ) Frequently / ( x ) Occasionally / ( ) Not at all
d. Lift / ( ) Frequently / ( x ) Occasionally / ( ) Not at all

5. Lifting:

( ) Sedentary work: Lifting 10 pounds occasionally with frequent sitting and occasional standing/walking.

( x ) Light Work: Lifting 20 pounds occasionally with occasional sitting and frequent standing/walking.

( ) Medium Work: Lifting 50 pounds occasionally, 25 pounds frequently with occasional sitting and frequent standing/walking.

( ) Medium Heavy Work: Lifting 75 pounds occasionally, 35 pounds frequently with occasional sitting and frequent standing/walking.

( ) Heavy Work: Lifting 100 pounds occasionally, 50 pounds frequently with occasional sitting and frequent standing/walking.

Other physical requirements: