Board Member Accountability Measure

MEETING OF THE BULLER HIGH SCHOOL BOARD OF TRUSTEES

HELD IN THE PRINCIPAL’S OFFICEAT 5.04PM ON MONDAY23 FEBRUARY 2015

Present

Michelle Lomax (Chairperson), Andrew Basher (Principal), Steve Dorey,Sue Dobson, Jo DustonRachel Gale and Peter Kirkwood

In Attendance

Corrina Batt

1. Administration Matters

Election of Chairperson

The appointment of the Chair must be made at the Board’s first meeting in any year.

Nominations will be called for the position of Chair.

The Principal called for nominations for the position of Chairperson.

Michelle Lomax was nominated for the position of Chairperson.

Resolved: “That Michelle Lomax is elected to the position of Chairperson.”

SDorey/JDuston

Ms Lomax acknowledged Mr Kirkwood for his long service as Chairperson of the Board. She thanked him for his leadership and acknowledged his commitment to the Buller High School community. She looked forward to working with him in her role as Chairperson.

1.1.Welcome

1.2.Apologies

1.3.Confirmation of minutes of the last meeting

1.3.1BOT Minutes 15 December2014

Matters Arising: Refer to Carried Forward/Action Items as at 3/11/14 and read commentary in Board report on issues arising. Trustees reviewed the action list and it was amended to reflect the current position.

Resolved: “That the minutes of the Board of Trustees meeting of 15December 2014 as circulated be confirmed.”

PKirkwood/ABasher

1.4.Correspondence (discussion required)

1.4.1MOE – Five Year Agreement – Refer to commentary in the Principal’s report item 2.1.3 for an update on progressing towards application completion in July 2015.

The Executive Officer confirms that the Property Manager, Mr Street, School Support Ltd, has the planning for preparing the 2015 application in-hand with the process of conditional assessment underway with local contractors. Mr Street will consult with all stakeholders as the 10 Year Plan is developed.

1.4.2NZSTA Annual General Meeting: Saturday 4 July 2015. Notice of Motion forms due by 6 April 2015.

The Board agreed that it will not be responding to the opportunity of submitting a notice of motion this year.

Correspondence (discussion not required)

1.4.3NZSTA:Memo 2015

1.4.4NZSTA: New NZSTA Website (circulated to BOT via email 12/2/15)

1.4.5ERO: Message from ERO’s Chief Review Officer (circulated to BOT via email 12/2/15)

Resolved: “That the inwards correspondence is received and the outwards correspondence be approved.”

MLomax/JDuston

1.5.Declaration of interests

1. Curriculum & Strategic Report: Principal to report

Recommendations from Principal’s Report:

2.1.Strategic Results

2.1.1.Report on Annual Goals [this month Goals 1-3]

The Principal presented the Analysis of Variance.

Junior Maths: Further discussion has been had with the new HOD Maths regarding report measurement tools.

Gifted/Talented Students: The Assistant Principal is leading the GAT programme. Professional development was undertaken by teaching staff in term 4, 2014.Currently there is no mechanism for communicating with parents that their child is on the gifted/talented list.There is commonly more communication with the parents of at risk students.

A discussion ensued on the programmes and support in place for gifted and talented students.

• Action: The Principal will coordinate a meeting between Rachel Gale andthe Assistant Principal to provide a student perspective on gifted and talented students.
• Action: The Assistant Principal is to be invited to the next Board meeting to outline GAT strategies and plans going forward.

Interim NCEA Results:The Principal anticipates final figures will be higher when figures are confirmed in March.

University Entrance: A discussion ensued on UE results. Concern was raised over communication with parents regarding students at risk of not achieving UE.

• Action: An information evening on NCEA for parents of senior students will be coordinated in term 1.

Endorsed NCEA: It was noted that it could be useful to distinguish between merit and excellence endorsement for NCEA results.

ICT: Not achieved. The Principal is confident that there will be growth this year.

NCEA Results: The 2014 NCEA results have improved in comparison to the previous year.

Monitoring of Engagement Targets: The Principal reiterates that figures continue to trend positively.

2.1.2.Finance

Monthly Financial Reports: The Board requests that fuller detail is reported on significant variances identified in the monthly financial reports from Solutions and Services.

Action: The Executive Officer advises Solutions and Services of the Board’s request.

2014 Annual Report and Financial Statements

Resolved: “That the Buller High School Board of Trustees approves the inclusion of a budget for the 2014 Statement of Financial Position, which is derived from the Board’s 2014 operating and capital purchases budgets.”

JDuston/ABasher

Resolved: “That the Buller High School Board of Trustees approves the inclusion of a budget for Ministry of Education paid teacher salaried in the 2014 Statement of Comprehensive Income. The budget shall be equal to the actual teacher salary costs for the 2014 year and will include an income amount and an equivalent expenditure budget.”

MLomax/PKirkwood

Banking Staffing: Is the issue with banking staffing going to affect the teacher salary budget in the annual report.

Action: The Executive Officer will seek an opinion from Solutions and Services.

Resolved: “That the Buller High School Board of Trustees approves the inclusion of a budget for the use of land and buildings equal to the Ministry of Education estimate of notional lease cost for 2014. The 2014 figure will include an income amount and an equivalent expenditure budget.”

RGale/SDorey

Analysis of Variance

Resolved: “That the Analysis of Variance be accepted and submitted to the auditor.”

J Duston/S Dorey

Banking Staffing

Resolved: “That for 2015 teaching staff funded through EFTS and including relievers will be charged to Teacher Salaries. The overuse which cannot be managed including trades staffing from within the banking staffing entitlement will be managed by charging the most economic salary to bulk grant for sufficient time to clear or reduce overuse between PP22 and PP26.”

JDuston/ABasher

Application for Funding

Resolved: “That the Buller High School Board of Trustees presents an application to Holcim New Zealand Limited’s Community Support Programme to support the following projects identified within the School that fit the criteria for application.

• Motueka Exchange
• Spirit of Adventure

PKirkwood/ABasher

Financial – Financial Statements for the Period November and December 2014

Resolved: That the Financial Statements for the Period 30 November and 31 December 2014 are approved.”

S Dorey/M Lomax

2.1.3Asset Protection (Reference: Principal’s report)

2.1.4 Major Projects

2.1.5Legal Compliance

Operations and Governance Manuals

Resolved: “That the Board of Trustees adopts Buller High School’s Operations and Governance Manuals for 2015.”

JDuston/PKirkwood

Education Futures will be engaged to review the Operations and Governance Manuals this year.

Buller High School Charter

The Charter is due on 1 March 2015. The Charter is not yet complete and will be emailed to the Trustees this week for consideration and adoption, with ratification at the next scheduled Board meeting.

BOT Meeting Dates

Resolved: “That the Board of Trustees meets at 5pm in the Principal’s office on the following dates in 2015:

• 23 February (T4 2014 HOD Reports)
• 30 March (workshop)
• 18 May (T1 HOD Reports)
• 22 June
• 10 August (T2 HOD Reports)
• 21 September (workshop)
• 9 November (T3 HOD Reports)
• 14 December.”

S Dorey/J Duston

Other matters discussed in the Principal’s report included:

Fees and Charges: 2015 Review of charges and systems for parent/caregiver fees.

Overcode Classrooms: The School is now within the allowable overcode of four teaching spaces.

Roll 2015:Anticipating a March 1st return of between 345 – 350, this includes Trades Academy students.

Decile Review: The Principals’ are working collaboratively as they prepare to challenge the MOE decile rating of their respective schools. They met on Friday 20 February and have developed a strategy to communicate with parents and the wider school community about the review and impending census. At this stage the administration support required for the reviews will be managed in-house by each school. Plans to market and communicate are underway and include the Member of Parliament.

Each school must submit their application for review to the Ministry of Education by 31 March 2015.

Meeting Extension: It is agreed that the meeting be extended to 7.30pm.

3.1Environmental Intelligence

3.2Significant events successes

Resolved: “That the Principal’s report be received.”

MLomax /ABasher

4Special Topics & Projects

4.1Rachel Gale– Report on BOT Spirit of Adventure Training

Rachel spoke about her experience on the Spirit. She recommended that the Board continue to fund this training for future student trustees.

5Confidential Items

This meeting, namely,

5.1Minutes of the In Committee BOT 15 December 2014

5.2Staffing Issues

5.3Principal’s Appraisal

5.4Charleston Land

5.5Analysis of Suspension and Stand-downs

5.6Year 10 Outdoor Education Camps

5.7Tender Upgrade of Block E

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution as follows:

JDuston/P Kirkwood

6.Meeting Closure

6.1Preparation for next meeting

6.2Closure

6.3Evaluation

7Publications

NZ Gazette Vol: 94 Number 1& 2

There being no further business, the meeting concluded at 7.19pm

ChairpersonDate

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