BOARD MEETING MINUTES(submitted)
March 12,2018
Chair called meeting to order at 1:31 pm CDT
Members present: D. Weiman, President/Treasurer
D. MacGowan, Vice President (teleconference)
L. Lyman-Weiman, Secretary
Chair declared the initial Board meeting for 2/26/18 as required by the Corporate Bylaws was delayed until this date due to scheduling conflicts
Secretary’s Report:
As this is the initial meeting of the Board, there were no minutes from a previous meeting
Treasurer’s Report:
Income for Fiscal year 2017 was $3,149.28, comprised of dissolution funds of Culture Change Coalition and individual donations
Expenses for Fiscal year 2017 was $2,132.40, comprised of equipment costs, professional fees (attorney), government fees, association fees, meeting/event costs, office supplies, website charges, and contributions
Fiscal year 2018 opening balance was $1016.88; Balance as of 2/28/18 was $1,075.09; there is one pending transaction for March of $10.50 - website
Old Business:
As this is the initial meeting of the Board, there weren’t any items from a previous meeting
New Business:
2018 Meetings Schedule: By unanimous consent the Board agreed to meet four times a year on the last Monday of the second month of a calendar quarter - February, May, August, November
2018 Budget: By unanimous consent the Board agreed to the proposed 2018 Expense Budget of $2,640
2018 Fund Raising: By unanimous consent the Board agreed to conduct the annual solicitation for funding during April and May 2018; primary solicitation method will be email messages to past donors and clients; the website donation information will be enhanced
Attorney Consultation: The attorney needs to be contacted concerning legal restrictions, if any, for Care Compass to be the policyholder for Knolls Village liability insurance
Liability insurance: Research is needed concerning liability insurance provisions and costs
Background checks: Research is needed concerning background investigation provisions and costs
Village to Village Network Members: Review needs to becompleted on the current membership
Website: The website needs to be updated with audit data, links, upgraded program content, Board page, and navigation improvements
Board Composition: Future consideration will be given to adding additional Board members that would represent the Knolls Village
Announcements
Next Meeting Date/Time: May 21, 2018; 1:30 pm CDT
Assignments: Board members agreed to complete the following tasks:
D. Weiman - Develop solicitation email message with appropriate background data (last year’s expenses, income, service results); create address list
Enhance the website donation information
Contact attorney for opinion concerning legal restrictions of Care Compass being the policyholder for Knolls Village liability insurance
Contact individuals currently on the approved VtVN contact list to determine continued interest; remove those no longer interested; add D. MacGowan
Update the website with audit results, additional providers, improved program content, a Board page, and navigation improvements
D. MacGowan - Research liability insurance provisions and costs; contact the insurance provider(s) listed in the Village to Village Network website
Research background investigation provisions and costs, beginning with the provider(s) listed in the Village to Village Network website
L. Lyman-Weiman - Prepare the meeting minutes
Chair adjourned the meeting at 2:15 pm CDT