SUNRISE SCHOOL DIVISION
MINUTES OF REGULAR MEETING OF THE
BOARD OF TRUSTEES
Held at Sunrise Education Centre MPR
On December 6, 2007 at 7:30 p.m.
Attended: Chairperson Carey Trustee Duma Trustee Tymko Trustee Hayward Williams Trustee Reynolds Trustee Boitson Trustee Nichol
Superintendent Brothers
Assistant Superintendent Magnan
Secretary Treasurer Hardman
Regrets: Trustee Zieske Trustee McMullen
1. Call to Order
Meeting called to order at 7:30 pm.
2. Adoption of the Agenda
Motion #07/08-12/06-0172: Trustee Reynolds – Trustee Duma
BE IT RESOLVED that the Board approve the agenda as amended.
Recorded Vote: All in favour. Carried
3. Adoption of Minutes
3.1 Minutes of the Community Connections Committee on August 9, 2007
Received for information.
3.2 Minutes of the Community Connections Committee on September 24, 2007
Received for information.
3.3 Minutes of the Community Connections Committee on October 30, 2007
Received for information.
3.4 Meeting Summary Notes of the Divisional PAC Meeting on October 23, 2007
Received for information.
3.5 Minutes of the Public Budget Meeting on November 27, 2007
Motion #07/08-12/06-0173: Trustee Hayward Williams – Trustee Nichol
BE IT RESOLVED that the Board approve the minutes of the Public Budget Meeting of November 27, 2007.
Recorded Vote: All in favour. Carried
3.6 Minutes of the Regular Board Meeting on November 15, 2007
Motion #07/08-12/06-0174: Trustee Reynolds – Trustee Duma
BE IT RESOLVED that the Board approve the minutes of the Regular Board Meeting of November 15, 2007.
Recorded Vote:
TRUSTEE / Boitson / Carey / Duma / Hayward Williams / McMullen / Nichol / Reynolds / Tymko / ZieskeFOR / X / X / X / Absent / X / X / x / Absent
AGAINST / X / Absent / Absent
Carried
3.7 Minutes of the Policy Committee on November 21, 2007
Received for information.
The Policy Committee requested consensus from the Board that Board meeting dates will remain on Thursday.
Consensus was received by all members in attendance.
4. Presentations
5. MEANS Policy Review
5.1 Governance Process
5.2 Board-Management Linkage
5.3 Executive Limitations
5.4 Ends
6. Motions/Info Arising from Incamera
7. Other Board Jobs
7.1 Gr 11/12 Phys Ed Implementation – Draft Letter – Deferred to December 20, 2007 Regular Board Meeting
7.2 By-Law 290/07 – Ecole Dugald School Religious Instruction (2nd and 3rd readings)
Motion #07/08-12/06-0175: Trustee Hayward Williams – Trustee Reynolds
BE IT RESOLVED that the Board approve second reading of By-law 290/07 (Ecole Dugald Religious Instruction).
Recorded Vote: All in favour. Carried
Motion #07/08-12/06-0176: Trustee Reynolds – Trustee Boitson
BE IT RESOLVED that the Board approve third and final reading of By-law 290/07 (Ecole Dugald Religious Instruction).
Recorded Vote: All in favour. Carried
7.3 Motion from Election Process Committee
Motion #07/08-12/06-0177: Trustee Hayward Williams – Trustee Duma
BE IT RESOLVED that the Board approve the expenditures of $200 for a consultant to assist the Sunrise School Division Election Process Committee to review and develop criteria and deliverables for the job description for a Senior Election Official.
Recorded Vote: All in favour. Carried
7.4 Community Connections Committee Report to the Board
Motion #07/08-12/06-0178: Trustee Duma – Trustee Hayward Williams
BE IT RESOLVED that the Board approve the Spring Divisional PAC meeting on April 29 at 7:00 p.m.
Recorded Vote: All in favour. Carried
8. Board Education
8.1 Professional Development Information (as presented at December 6, 2007 regular board meeting)
8.1.1. Local PD
Received for information.
8.1.2. Out-of-Province PD
Motion #07/08-12/06-0179: Trustee Boitson – Trustee Tymko
BE IT RESOLVED that the Board approve trustees to attend the out-of-province professional development as presented at the Board meeting of December 6, 2007.
Recorded Vote: All in favour. Carried
8.2 Professional Reading: Submitted by Superintendent Brothers
9. Monitoring – CEO
9.1 Monitoring Report EL-3 (Treatment of Staff) – Motion for Acceptance
Motion #07/08-12/06-0180: Trustee Hayward Williams – Trustee Duma
BE IT RESOLVED that the Board approve Monitoring Report EL-3 (Treatment of Staff) as presented.
Recorded Vote: All in favour. Carried
9.2 Monitoring Report EL-6 (Emergency Superintendent Succession) – Motion for Acceptance
Motion #07/08-12/06-0181: Trustee Boitson – Trustee Duma
BE IT RESOLVED that the Board approve Monitoring Report EL-6 (Emergency Superintendent Succession) as presented.
Recorded Vote: All in favour. Carried
9.3 Monitoring Report EL-7 (Asset Protection) – Deferred
9.4 Monitoring Report EL-2 (Treatment of Students) – Deferred
9.5 Policy E1 – Progress in Sunrise
Superintendent Brothers discussed report.
9.6 Policy EL 9.3 – Update on Gr 11/12 Phys Ed Implementation (verbal)
Assistant Superintendent Magnan discussed with Trustees.
9.7 Policy EL 9.3 – Weather Related School Closures
Superintendent Brothers discussed with Trustees.
Trustee Tymko excused from meeting at 8:32 p.m.
Trustee Tymko returned to meeting at 8:34 p.m.
10. Consent Agenda
10.1 Field Trip Request – Springfield Collegiate Grade 9-12 Students – Urban Plunge – February 21 - 23, 2008 – Winnipeg, MB
Motion #07/08-12/06-0182: Trustee Nichol – Trustee Boitson
BE IT RESOLVED that the Board approve field trip request of Springfield Collegiate Grade 9-12 Students to attend Urban Plunge in Winnipeg from February 21-23, 2008, in principle.
Recorded Vote: All in favour. Carried
10.2 Field Trip Request – Springfield Collegiate Varsity Boys and Girls Basketball Teams – Annual Vincent Massey High School Invitational – February 15-16, 2008 – Brandon, MB
Motion #07/08-12/06-0183: Trustee Reynolds – Trustee Nichol
BE IT RESOLVED that the Board approve field trip request of Springfield Collegiate Varsity Boys and Girls Basketball teams to attend Vincent Massey High School Invitational in Brandon from February 15-16, 2008, in principle.
Recorded Vote: All in favour. Carried
10.3 Field Trip Request – Anola School Grade 6-8 Students – Ski Trip to Assessippi – February 10-11, 2008
Motion #07/08-12/06-0184: Trustee Hayward Williams – Trustee Boitson
BE IT RESOLVED that the Board approve field trip request of Anola School Grade 6-8 students to attend ski trip in Assessippi from February 10-11, 2008, in principle.
Recorded Vote: All in favour. Carried
10.4 Field Trip Request – Springfield Collegiate – Biindigeg Awiya Gakina (SCI Aboriginal Awareness Group) – Ski Trip to Assessippi – December 16-17, 2007
Motion #07/08-12/06-0185: Trustee Hayward Williams – Trustee Duma
BE IT RESOLVED that the Board approve field trip request of Springfield Collegiate Biindigeg Awiya Gakina (SCI Aboriginal Awareness Group) to attend ski trip in Assessippi from December 16-17, 2007, in principle.
Recorded Vote: All in favour. Carried
10.5 Field Trip Request – Edward Schreyer School Varsity Cheer Squad – Americup International Cheerleading Competition in Minneapolis, MN – February 21-24, 2008
Motion #07/08-12/06-0186: Trustee Nichol – Trustee Reynolds
BE IT RESOLVED that the Board approve field trip request of Edward Schreyer School Varsity Cheer Squad to attend Americup International Cheerleading Competition in Minneapolis, MN from February 21-24, 2008, in principle.
Recorded Vote: All in favour. Carried
11. Information (Board)
11.1 “Nice to Know” Information
a) Upcoming Meetings:
ü December 6, 2007 – Policy Committee Meeting at 3:00 p.m. at SEC
ü December 6, 2007 – Regular Board Meeting at 7:30 p.m. (Dinner with Evergreen School Division Board of Trustees at 6:30 p.m.) at SEC MPR with incamera session to follow regular board meeting
ü December 11, 2007 – Election Process Committee Meeting at 9:30 a.m. at SEC (Sunrise Room)
ü December 13, 2007 – Finance Committee Meeting at 9:00 a.m. at Sunrise Business Centre
ü December 20, 2007 – Regular Board Meeting at 7:30 p.m. (Incamera at 6:30 p.m.) at SEC MPR
ü March 11, 2008 – Tentative Date – Trustee Retreat – Location and Agenda TBA
b) Correspondence
i) MAST – Nominations for Premier Award for School Board Innovation
ii) MAST – Student Citizenship Award
iii) MAST – Trustee Education Program
Chairperson Carey discussed the Trustee Education Program with Trustees. Suggestions made by Chairperson Carey for future considerations could be to add vocational, aboriginal education and English as a second language.
MAST could scan for potential Professional Development opportunities.
Chairperson Carey will compile information and submit information prior to the deadline.
iv) MAST – Correspondence to Honourable Greg Selinger
v) MAST – Call for 2008 Resolutions
Inquiry made by Trustee Duma regarding setting a special meeting to review resolutions.
Decision by the Board was to review resolutions at the next board meeting.
vi) MAST – First Call for Nominations – 2008/2009 MAST Executive
All correspondence has been received for information.
vii) Kim Partridge – Lord’s Prayer at BEYS
Superintendent Brothers discussed correspondence with Trustees.
Reminder: Christmas Hours for Division Office
Motion #07/08-12/06-0187: Trustee Boitson – Trustee Duma
BE IT RESOLVED that the Board move into incamera session.
Recorded Vote: All in favour. Carried
Meeting moved to incamera session at 9:12 p.m.
Meeting reconvened to regular session at 9:45 p.m.
d) Chair’s Comments
Motion #07/08-12/06-0188: Trustee Boitson – Trustee Nichol
BE IT RESOLVED that the Board approve cancellation of the December 20, 2007 board meeting.
Recorded Vote:
TRUSTEE / Boitson / Carey / Duma / Hayward Williams / McMullen / Nichol / Reynolds / Tymko / ZieskeFOR / X / X / X / Absent / X / x / Absent
AGAINST / X / Absent / Abstain / Absent
Carried
e) Public Question Period
12. Self-evaluation of Governance Process
13. Adjourn
Motion #07/08-12/06-0189: Trustee Boitson – Trustee Hayward Williams
That we do now adjourn.
Meeting adjourned at 9:50 p.m.
For Sunrise School Division
______
Chairperson Secretary-Treasurer
December 6, 2007 Regular Board Meeting Minutes