BISHOP GROSSETESTE UNIVERSITY

JOB DESCRIPTION

Title of Post: Project Administrator (NCOP)

Grade: Grade 3

Responsible to: Project Manager

Job summary:

To work within the Project Team to develop and co-ordinate National Collaborative Outreach Project – Lincolnshire. This project is in place to address the government goals to double the participation of students from disadvantaged backgrounds and increase by 20 per cent the numbers of students from ethnic minority groups in higher education by 2020.

Detailed responsibilities:

1.  Work with the Project Team to promote higher education to targeted learners within Lincolnshire.

2.  Develop and co-ordinate the governance infrastructure for the project across the region including scheduling the meetings, organising the papers, agendas and minutes relating to this function.

3.  Support the Project Manager in producing monitoring and evaluation reports which are required for governance authorisation and oversight.

4.  Operate as the Supporting Officer to the Governance Board, Steering Group and Operational Groups within the governance infrastructure.

5.  Support the Project Officer in the administration and development of the marketing materials and targeted literature to promote widening participation initiatives across the county.

6.  Be the known point of contact at the host institution and within the county to individuals after enrolment to maximise support throughout the participant’s higher education journey to graduation.

7.  Lead on administration, where appropriate, for widening participation events and initiatives.

8.  Provide administration support for the Centre for Research into Student Progression, established jointly at the University of Lincoln and Bishop Grosseteste University.

9.  Provide administrative support for budget management under the direction of the Project Manager.

10.  Support the Project Officer in the deployment of ambassadors for the Mentoring Programme across the county.

11.  Evaluate widening participation events which take place within the Project partnership.

12.  Attend appropriate staff development sessions and participate in the annual appraisal process

13.  Comply with the University’s Health and Safety Welfare Policy, legislation and practice

14.  Maintain professional standards in relationships, including non-discriminatory practices

15.  Undertake any other duties that may reasonably be required

16.  The post-holder must operate within the guidelines, procedures and regulations of the University

17.  The post-holder must operate within the University’s Financial Regulations, Diversity and Equality Policy and other relevant policies


PROJECT ADMINISTRATOR

Person Specification

Core / Supplementary
Education/
Qualifications
and Special Training / A level or equivalent / Good honours degree or equivalent/experience of higher education
Knowledge and Skills / Excellent IT skills (especially word, excel, databases)
Excellent customer service skills including phone and face to face.
Effective office skills including preparation of correspondence and other documents, filing, record keeping, etc.
Ability to communicate appropriately and effectively via phone, email or in person with a variety of audiences. / Knowledge of the current and prospective widening participation and access issues in Higher Education;
Knowledge of UK bodies concerned with access and WP (eg HEFCE and OFFA)
Knowledge of the UCAS Admissions Service.
Experience / Experience of keeping careful accurate records
Experience of liaising with a variety of contacts in a range of organisations. / Experience of working in Higher Education
Experience of budget management
Personal Attributes / Conscientious, enthusiastic, well-organised, methodical and self-motivated
Good confident communicator, eg with staff, student ambassadors, schools, learners and other external contacts.
Flexibility in approach to work as there are some weekend and evening work.
Hold a valid UK Driving Licence