- “big picture” no limits brainstorm meeting with creatives
- sit on ideas
- research cost and feasibility of all projects, elements, and ideas
- submit proposed budgets to finance team
- all design, service, and other creative elements finalized
- all video storyboards due
- series title concepts & outlines from pastor
- teaching calendar checked and updated
- special artists or guests contacted for scheduling
- teaching calendar checked and updated
- videos ideas finalized, scheduled, and storyborded
- video shoots and editing begins
- all ideas documented and distributed
- materials needed for creative elements ordered based on budget
- song charts and tracks begin being written
- video project ideas communicated to video team
- song and service order plans are discussed
- teaching calendar checked and updated
- graphic concepts communicated to design team
- stage design construction assigned and finalized
- stage design concepts communicated to stage team
- graphic design needs assigned and finalized
- lighting design concepts communicated to lighting team
- lighting design needs assigned and finalized
- copy and blurb draft one written and submitted
6 WEEKS OUT / 5 WEEKS OUT / 4 WEEKS OUT / 3 WEEKS OUT / 2 WEEKS OUT / WEEK OF
- graphic concept 1st draft due
- video 1st drafts due
- all graphic needs submitted
- final trailer video due
- week 1 welcome video due
- set-design installed
- bumper 1st draft due
- all external communications finalized and submitted
- production meeting to review week 1
- week 1 videos due
- week 1 PP3 due
- keynote submitted, reviewed, and finalized
- contract for all special artists or guests signed and submitted
- teaching calendar checked and updated
- service order is finalized and set in stone
- web changes posted
- full preview of all video
- virtual run-thru of all production elements
- countdown video 1st draft due
- stage design follow-up
- communicate series information to all volunteers
- series pre and post service playlist finalized
- band rehearsal
- worship sets complete and placed on wall and online
- invites ordered
- teaching calendar checked and updated
- double check & finalize announcements
- week 2 PP3 due
- all volunteers and musicians scheduled and notified
- computer elements loaded
- week 2 videos due
- handout text due
- countdown video due
- week 2 welcome video due
- video 2nd draft due
- bumper due
- emergency items
- charts, mp3s, and tracks put on planning center