BETHEL PARK SOCCER ASSOCIATION
BOARD MEETING – December 13, 2011
Brian Gorges, President of Bethel Park Soccer Association (BPSA), called the meeting to order at 7:04 PM in the Caucus Room of the Bethel Park Municipal Building. Board members present were: Bruce Thompson, Kathleen Tischler, Scott DiGiorno Jeff Marzina, Matt Scott, Joe Reichard, and Rich Eckert. Board Nominees present were: Kevin Conroy, Michael Kuntz, and Rob Petrick
Secretary’s Report: Minutes were distributed & reviewed at the meeting. Motion was made by Bruce Thompson and second made by Scott DiGiorno to approve the minutes & post to the website. The motion passed unanimously.
Treasurer’s Report:
· In Steve’s absence, the following financials were reported. The balance in checking ($3,492.28), savings ($48,071.88), CDs ($18,188.72) totaled $69,752.88.
· Pending income includes: n/a
· Income included: M&M Photography paid us estimated $800 for fall pictures. Joe Reichard stated that Blue Sombrero credited our account the owed $460 for registrant cancellation fees.
· Expenses/invoices paid this month: All October lottery winners paid. Ref recert checks were cut with most cashed. Awaiting a few addresses from Matt Scott to complete the payments.
· Pending expenses/invoices to be paid: November calendar winners pending names from Maria Minshall.
· Additionally brief discussion of the 10% fee to BP Recreation for fall registration due to BP Recreation.
· Brief discussion regarding whether Tony Bruno was paid for shirt processing. Follow up with Steve Donovan to take place.
President’s Report:
§ Brian Gorges stated for the meeting agenda we would dispense with the majority of individual committee reports in lieu of covering the election of the board and officers, committee chair discussion next month, spring registration, sponsor placque distribution and 2012 events. The board agreed.
Committees:
Registration –
§ Separate registration for flights and travel. Travel team declaration date is March 24, 2012.
§ $45 plus $5 fee for flights and travel will be $65 plus $5 fee with a box to check if player is registered for flights.
§ Potentially three high school age travel teams may be formed for this spring requiring customized questions on registration screen.
§ Scott DiGiorno will be emailing the travel coaches to determine roster needs & to remind them of processes to register, including KidSafe clearance for coaches.
§ Jeff Marzina recommended that travel tryout dates be instituted to allow ample notice.
§ No verification showing if player has previously registered for flights; however, we can check records and advise.
Communications -
.
§ Joe Reichard mentioned additional functionality for the site with the use of team pages accessed through the site which can provide schedule, information or updates on practices to facilitate communications by coaches for their specific teams.
§ Magnets, which are available, will be posted to the site. Tee shirt orders have not produced much in terms of order quantity as of the present time.
§ Minutes have been received and will be posted to the site.
§ More open access can be provided to others for updating the site such as sponsor sections, etc. which will keep the site current.
Risk Management -
.
§ No Report
Referees –
§ Matt Scott advised new ref courses will be coming up after the first of the year and he strongly encouraged participation. Age 14 is recommended.
§ There is an issue existing currently surrounding the call by Club Presidents to keep the existing Grade 9 referee level which is scheduled to be eliminated. Differing information has been circulating.
Travel Commissioner & Registrar –
§ No report.
PR/Fund Raising –
§ No report.
Flights –
§ Flights will begin April 14 and run through June 2.
Fields –
§ No report.
Equipment:
§ No report.
Community Liaison –
§ No report.
Coaching Development –
§ No report
Player Development –
§ No report.
Old Business–
§ Regarding use of fields by cup teams, Matt Yee to bring a motion to the next board meeting. Matter was previously tabled as no motion was made to vote and move forward. Discussions were held regarding the field usage and whether or not it was allowed by Bethel Rec.
§ Sponsor placques were provided to board members for distribution.
New Business –
§ Board election and voting for officers was conducted with committee assignments and consideration of roles to be forthcoming. Board members and prospective board members were reminded that the opportunity exists for existing members to work side-by-side in the coming year with new members to transition over committee roles to provide for training and smooth transitions.
2012 Board Elections:
§ Matt Scott made a motion to add Rob Petrick to the 2012 ballot. Said ballot consisted of Steve Donovan, Scott DiGiorno, Rich Eckert, Brian Gorges, Kathleen Tischler, Kevin Conroy, Jeff Marzina, Bruce Thompson, Kelly Mehalko, Matt Scott, Joe Reichard, Maria Minshall, Matt Yee, Steve Minick, Mike Mathias, Rich Eckert, Mike Kuntz, Matt Gaston and John Vaught. The motion received a second from Jeff Marzina and passed unanimously.
§ Matt Scott made a motion to increase the size of the 2012 board to 20 members as well as to accept the nominees as presented on the ballot, and to waive counting of the ballots & vote to accept the ballot as presented. The motion received a second from Bruce Thompson & passed unanimously.
2012 Officer Elections:
§ Bruce Thompson nominated Brian Gorges for President of the 2012 Bethel Park Soccer Association Board. The motion received a second from Joe Reichard and passed unanimously.
§ Brian Gorges nominated Bruce Thompson as Vice President of the 2012 Bethel Park Soccer Association Board. The motion received a second from Scott DiGiorno and passed unanimously.
§ Brian Gorges nominated Steve Donovan as Treasurer of the 2012 Bethel Park Soccer Association Board. The motion received a second from Matt Scott and passed unanimously.
§ Brian Gorges nominated Kathleen Tischler as Secretary of the 2012 Bethel Park Soccer Association Board. The motion received a second from Jeff Marzina and passed unanimously.
Upcoming Dates:
§ Board meeting January 10, 2012.
§ Travel registration closes February 24, 2012.
§ Flight registration closes March 2, 2012.
A motion was made to adjourn the meeting Scott DiGiorno & a second was made by Matt Scott. All were in favor and the meeting was adjourned at 8 06 pm.
Respectfully Submitted
Kathleen Tischler, BPSA Secretary