Beresford City Council

September 6, 2016

The Beresford City Council met in regular session in the City Library Community Room on September 6, 2016 at 7:30 p.m.

Members present: Mayor Jim Fedderson presiding, Steve Cain, Gerald Dahlin, Tom Erickson, Jason Muellenberg, Art Schott and Teresa Sveeggen.

Also present: Kathy Moller, Finance Officer, Jerry Zeimetz, City Administrator and Tom Frieberg, City Attorney.

Absent: None

Adopt Agenda: Motion by Dahlin, seconded by Schott to adopt the agenda. All present Council Members voted aye, motion carried.

Minutes: Erickson made the motion, seconded by Cain to approve the August 15, 2016 Council Minutes. All present Council Members voted aye, motion carried.

Public Forum and Visitors

Shirley Strand – Animal Ordinance: South 4th Street residence Shirley Strand and Lois Savey dispersed a hand-out expressing their concerns for the neighborhood. Mayor Fedderson asked the Policy & Procedure Committee consisting of Cain, Erickson and Schott to work with Code Enforcement Officer Fillingsness.

Dept. Head Reports

Kathy Moller – Finance Officer – Health Insurance Quotes: Moller asked for guidance from the council on health insurance. Employees were notified by DakotaCare that Sanford Health is ending its participation in the DakotaCare network effective January 1, 2017. The consensus of the council was to request health insurance quotes.

Old Business

Review Elster Water Meter proposal: Nordquist presented an Elster price proposal for electronically reading water meters. Council discussed and asked Street Superintendent Sebern to research approximately the number of water meters needed to replace. Zeimetz discussed financing options. Erickson asked Sebern to look into a water meter audit plan and requested Nordquist, Sebern, Moller and Johnson travel to Brookings to view their water metering system.

2017 Budget Review – Consider 1st Reading of Ordinance 01-2017 Fiscal Year 2017 Appropriations: The first reading of Ordinance 01-2017 was read. Council Members discussed the budget and each department.

New Business

ARCA Amendment: All members of the Lewis and Clark Regional Water System have been asked to review an amendment to the Amended and Restated Commitment Agreement. Motion by Schott, seconded by Sveeggen to authorize Councilman Tom Erickson to sign the Agreement to Amend Section 2.3.2(a) of ARCA. All present Council Members voted aye, motion carried.

Change Order #2 – North Industrial Park Road Improvements: Dahlin approved, seconded by Schott change order #2, the deduction of $27,270.90 for the North Industrial Park Road Improvement Project. All present Council Members voted aye, motion carried.

Pay Request #2 – North Industrial Park Road Improvements: Motion by Sveeggen, seconded by Muellenberg to approve final pay request #2 to First Rate Excavate for the North Industrial Park Road Improvement Project in the amount of $57,953.81. All present Council Members voted aye, motion carried.

P/T Hire at Bridges: Motion by Erickson, seconded by Schott to approve hiring Susan Lyle part time for the Bridges at $8.55/hr. All present Council Members voted aye, motion carried.

Discussion & Information items

Swimming Pool Update: Zeimetz updated council on the swimming pool progress. The date of substantial completion has been set for June 30, 2017.

Letter from IBEW Local 426 to open union negotiations: Zeimetz informed the Council that the International Brotherhood of Electrical Workers Local 426 sent a letter requesting to open union negotiations.

Approval of Travel Requests

A motion to approve the following travel requests was made by Erickson, seconded by Schott. All present Council Members voted aye, motion carried.

SD Library Association Annual Conference, Sept. 28-30, Watertown, Norling

SDML Annual Conference, Oct. 4-7, Rapid City, Mayor & Council, Zeimetz, Moller, Christensen, Nordquist, Fillingsness.

NECA Regional Training, Sept. 14, Sioux Falls, Rasmussen

SD Golf Course Supt. Assoc. Fall meeting, Sept. 18-20, Spearfish, Knutson, Bates

Joint Utility Training (JUTS) meeting, Sept. 9, Chamberlain, Nordquist

Payment of Bills:

A motion was made by Sveeggen seconded by Erickson to approve payment of the bills listed below, motion carried.

A-1 Portable Toilets, rental, $120.00; Aaron’s Pro Window Cleaning, service, $35.00; AFLAC, insurance, $2,121.97; Alliance Communications, settlement, $225.96; Amaril Uniforms, safety clothing, $243.48; American Safety Utility Corp, safety clothing, $201.73; Antonson, Mike, meals, $6.00; Appeara, linens, $948.54; Baker & Taylor, books, $863.03; Banner Associates, engineering, $48,050.04; Batteries Plus, battery backup, $93.89; Beal Distributing, beer, $7,083.95; Beresford Cablevision, billing, $416.10; Beresford Municipal Telephone, billing, $2,117.19; Beresford Municipal Utilities, billing, $21,117.27; Beresford Republic, ads, $28.50;

Border States Electric, pipe, $7,507.60; Bovill, Glen, refund, $28.35; Brown & Saenger, office supplies, $535.31; Butler Machinery, filters, $23.65; Canon Financial Services, copier contract, $177.00; Center Point Large Print, books, $321.61; CenturyLink, settlement, $144.54; Certified Laboratories, operating supplies, $536.04; Chesterman Company, resale, $1,772.66; City of Vermillion, tipping fees, $6,062.29; Concrete Materials, G-2 asphalt, $1,045.72; Consortia, consulting fee, $3,200.00; Cowan, Courtney, ARC lifeguard training review, $68.90; Dakota Beverage, beer, $6,557.25; DakotaCare, insurance, $37,875.33; Dakota PC Warehouse, I-Pad, $129.99;

Dakota Rigger & Tool, shackle, $159.60; DEMCO, office supplies, $309.73; Ditch Witch of SD, nozzle, $132.44; Eastway Auto Service, service, $47.85; Eidem, Andrew, refund, $67.77; Erickson Heating & A/C, BMLS cooler repair, $245.69; Erickson, Thomas, mileage, $93.42; Fastenal Company, repair, $60.64; Fedderson, K James, meal reimbursement, $83.00; Fiesta Foods, GC food, $676.09; First Rate Excavate, N Industrial Park Rd, $57,953.81; Frieberg, Nelson & Ask, legal fees, $1,500.00; FRRPA, pooling fees, $4,967.00; Goeden, Danny, meal reimbursement, $6.00; Goldfield Telecom, resale, $1,420.06; Gorrell, McKenzee, refund, $7.58;

Graybar Electric, transmission equipment, $602.18; H & R Roofing, library roof repair, $235.00; Hampton Inn & Suites, lodging, $570.44; Hawkins, pool chemicals, $544.10; HD Supply Waterworks, pipe, $769.09; Hillyard, supplies, $571.22; Homestead Bldg, supplies, $130.25; Huenink, Ryan, refund, $47.82; International Code Council, ICC dues, $135.00; Johnson Brothers, liquor, $3,390.60;

Jones, Maxine, refund, $76.57; Knutson, Joseph, meal reimbursement, $6.00; Larson, David A, reimburse shipping fees, $49.00; Lewis & Clark RWS, water, $17,000.84; Fischer, Loren, disposal service, $4,911.50; LECA, settlement, $217.00;

Michael Todd & Company, spray paint, $245.95; Micromarketing, audio books, $350.94; Mid America Computer Corp, billing fees, $2,508.89; MidAmerican Energy, natural gas, $243.75; Midwest Tape, DVD’s, $87.96; Midwest Turf & Irrigation, starter, $360.74;

Modular Protection, fire protection system, $790.00; Mr. Golf Car, lease cars, $3,000.00; MRES, hydro/supplemental power, $196,790.02; Muller Auto Parts, repair, $603.42; Neve’s Uniforms, clothing allowance, $164.54; New York Life, insurance, $108.00;

No Regrets, Bright Energy Solutions Rebate, $824.00; Nordquist, Michael J, meal reimbursement, $6.00;

Office of Attorney General, safety vest, $32.00; Olson’s Ace Hardware, supplies, $1,079.54; One Office Solution, thermal printing tape, $91.98; Pedersen Machine, supplies, $19.04; Pitney Bowes, postage meter fee, $20.23; Printing Plus, letterhead, $180.00; Quill, supplies, $195.24; Republic, liquor, $4,582.86; Royal Bake Shop, GC food, $28.90; Sanitation Products, rodder line for vactor, $2,549.00; SD Dept. of Health, lab fees, $305.00; SD Municipal League, registration fees, $465.00; SD Supplemental, retirement, 4,775.00; SDN Communications, Infinera hardware support, $3,930.37; Sioux Falls Humane Society, animal care fee, $86.20;

Siteone Landscape Supply, repair, $444.93; Southeastern Electric, electricity, $327.29; Southern Glazer’s of SD, liquor, $369.00; Storey Kenworthy, delinquent notices, $97.17; Stuart C Irby, flashlight, $25.00; The Tessman Company, maintenance, $1,009.34; The Road Guy, street maintenance, $54,738.70; Therapeutic Massage, refund, $113.26; Uline, tools, $390.42; UPS, shipping fees, $133.20; USAC, schools & libraries, $3,722.06; Vantage Point, Calea, $160.00; Variety Foods, catering, $1,777.31; Verizon Wireless, service, $1,258.86; Walt’s Homestyle Foods, resale, $363.00; WESCO Distribution, SL supplies, $5,504.36; Wholesale Supply, supplies, $413.30.

May 2016 Payroll Total:

Finance $5,473.60; Gov’t Bldg. $80.25; Police $18,236.67; Street $9,410.08; Parks $1,181.70; Liquor $5,226.66; Water $7,794.59; Electric $27,079.06; Sewer $6,711.97; Telephone $28,867.42; Rubble/Recycling $1,677.57; Library $9,439.47; Building Inspector $1,000.00; Swimming Pool $635.63; City Administrator $6,777.52; Golf Course $8,654.01; Clubhouse $6,805.53; Event Center $2,900.48.

June 2016 Payroll Total:

Finance $6,842.00; Gov’t Bldg. $147.00; Police $24,225.62; Street $13,672.21; Parks $4,557.90; Liquor $6,602.91; Water $9,056.30; Electric $33,549.51; Sewer $9,179.02; Telephone $36,162.24; Rubble/Recycling $2,036.80; Planning & Zone $750.00; Library $11,063.81; Building Inspector $1,000.00; Swimming Pool $14,325.51; City Administrator $8,471.90; Golf Course $13,382.98; Clubhouse $10,051.28; Event Center $3,863.75.

Adjournment: As there was no further business, the meeting adjourned at 8:56 p.m. on a motion by Dahlin seconded by Muellenberg. All present Council Members voted aye, motion carried.

______Kathy Moller, Finance Officer Recorded by Elaine Johnson

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