SANDY RELIEF GRANTS
Sandy Relief Grants are awarded to youth baseball and softball organizations in immediate need as a result of Superstorm Sandy. Grants are funded by the Baseball Tomorrow Fund (BTF) and the New York Mets Foundation. The program will be administrated by the Baseball Tomorrow Fund.
Sandy Relief Grants are intended to:
§ Provide support to organizations that have immediate needs to maintain or re-establish youth baseball and softball programs and/or facilities affected by the storm;
§ Provide additional funding to supplement local fundraising efforts.
Sandy Relief Grants are not intended to provide funding for:
§ Complete field renovation or construction projects or the creation of new programs or facilities. Organizations in need of funding for these types of projects may submit a full Baseball Tomorrow Fund Application. The application and evaluation criteria may be reviewed at http://web.mlbcommunity.org/programs/baseball_tomorrow_fund.jsp?content=overview.
§ Items and projects previously funded by other sources, in progress or completed before the submission date of the Sandy Relief Grant Application.
EVALUATION CRITERIA
Organizations that meet the following criteria are eligible to apply for Sandy Relief Grants:
§ Organizations that are tax-exempt or are a registered non-profit with 501(c)(3) status;
§ Organizations involved in the operation of youth baseball and softball programs or facilities;
§ Organizations that demonstrate need due to damages sustained directly from Superstorm Sandy;
§ Organizations that serve low-income communities will receive first priority when funding is determined.
Grant Application PROCESS
1. Handwritten applications will not be considered.
2. Please mail one (1) original and one (1) copy of the completed grant application and all supporting materials to: Baseball Tomorrow Fund, 245 Park Avenue, New York, NY 10167 OR send as a PDF document to: .
3. Applications received after May 31, 2013 may not be considered.
4. Confirmation and follow-up inquiries from BTF to the applicant will be sent via E-mail to the contact person within one month of submission; therefore, please provide a reliable E-mail address that is monitored daily.
GRANT PAYMENT PROCESS
§ Grant funds are not awarded for past expenditures.
§ The grant payment will be disbursed approximately four weeks after receipt by the Baseball Tomorrow Fund of the signed letter of agreement.
§ Grant reports accounting for the use of grant funds will be required within six months after the disbursement of grant funds.
BASEBALL TOMORROW FUND TERMS AND CONDITIONS
By signing the application form, the applicant hereby assures and certifies that it will comply with Baseball Tomorrow Fund regulations, policies, principles and guidelines as stated in the grant application. The Applicant also assures or agrees that:
1. It possesses legal authority to apply for the grant, that a resolution and/or motion of similar action has been duly adopted or passed as an official act of the applicant’s governing body, authorizing the filing of the application, including all understandings and assurances contained therein, and directing and authorizing the person identified as the official representative of the applicant to act in connection with the application, and to provide such additional information as may be required;
2. It will comply with all national, state, and provincial mandates which prohibit discrimination on the basis of race, color, national origin, age, gender or disability;
3. It will fulfill, to the greatest extent possible, all project tasks, goals, objectives, and expenditures stated in the application;
4. It will not expend Baseball Tomorrow Fund grant funds for any other purpose other than that identified in the grant application without the prior written approval of the Baseball Tomorrow Fund.
5. It will not expend any funds other than for the purposes of the approved grant during the grant term, and it will immediately return to the Baseball Tomorrow Fund any unused funds;
6. It will provide quarterly reports to the Baseball Tomorrow Fund concerning the use of the grant funds, and a final report one month following the end of the grant period. Each report will include a narrative account of what was accomplished by the expenditure of funds (including a description of progress made toward achieving the goals of the grant) and a detailed financial statement attested by the responsible financial officer of the grantee or a certified public accountant. The Baseball Tomorrow Fund may withhold further grant payments from any grantee in the event that a report is not received in a timely manner, and may terminate the grant if the report is not received within thirty (30) days following the date on which it is due;
7. It will provide to the Baseball Tomorrow Fund any copies of original publications directly resulting from the grant;
8. It will show grant funds separately on its books for ease of reference and verification; although, grant funds need not be physically segregated;
9. It will keep records of receipts, vouchers, bills, canceled checks and expenditures under the grant, as well as copies of reports submitted to the Baseball Tomorrow Fund, for at least four years following completion of the grant term;
10. It will make books and records available for inspection by authorized representatives of the Baseball Tomorrow Fund at reasonable times for the purpose of making such financial audits, verifications, or program evaluations as the Baseball Tomorrow Fund deems necessary concerning the grant;
11. It will provide the Baseball Tomorrow Fund with immediate notification of any change in its tax-exempt status as soon as it occurs;
12. It will acknowledge that the grant will not be used for any organization or individual other than the grantee without the prior written approval of the Baseball Tomorrow Fund;
13. It will be solely responsible for the selection of any other organization or individual to receive a portion of the proceeds of the grant. The Baseball Tomorrow Fund will list only the grantee's name as the recipient of the grant and the grantee agrees to provide the Baseball Tomorrow Fund with progress and expenditure reports, as and when they become due, for the total grant amount paid to grantee;
14. It will represent that the grant will not cause grantee to lose its status as a public charity as described in Section 170(b)(1)(A) of the Internal Revenue Code, and it will represent that the determination letter from the Internal Revenue Service stating that that grantee is a public charity is still valid and has not been revoked;
15. It will not use the names, logos or trademarks of the Baseball Tomorrow Fund, Major League Baseball, the Major League Baseball Players Association, or any of their affiliated entities in the titles of programs or other grant-related activities or materials without prior written approval from the Baseball Tomorrow Fund;
16. It will acknowledge the support of the Baseball Tomorrow Fund for its organization and include the name of the Baseball Tomorrow Fund, in a manner approved in advance in writing, on any printed and visual materials produced as a result of the grant;
17. It will defend, indemnify and hold harmless the Baseball Tomorrow Fund, its members, employees, officers, and agents from and against any and all claims arising out of or in connection with the purpose for which grant is being made;
18. It will sign a letter of agreement provided by the Baseball Tomorrow Fund outlining the approved use of the grant funds and indemnification clause in order to receive the grant payment(s);
19. The grantee acknowledges that the foregoing conditions are in accordance with obligations imposed on the Baseball Tomorrow Fund by law to make reasonable efforts and establish adequate procedures to see that grant funds are spent solely for the purposes for which they were granted, and to obtain full and complete reports on how grant funds have been expended;
20. Changes in federal or state law, or in regulations interpreting same, may require the Baseball Tomorrow Fund to require that more detailed reports be submitted or that other steps be taken. The Baseball Tomorrow Fund will promptly inform the grantee of any such changes;
21. Any violation of the foregoing conditions will require the refund to the Baseball Tomorrow Fund of any and all amounts subject to the violation;
22. The Baseball Tomorrow Fund may discontinue, modify or withhold any payments due under the grant award or require a refund of any unexpended grant funds if, in its sole judgment, such action is necessary to comply with the requirements of any law or regulation affecting its responsibilities under the grant award;
23. The state and federal courts of the State of New York shall have exclusive and final jurisdiction over any dispute that might arise in connection with the grant, and the laws of the State of New York shall govern the interpretation of the terms of the grant.
GRANT RECIPIENT RESPONSIBILITIES
The Baseball Tomorrow Fund grant recipient must:
1. Carry out all objectives and tasks as outlined in Baseball Tomorrow Fund Grant application; to deviate from the stated objectives, a written request must be submitted to the Baseball Tomorrow Fund Committee for review and approval;
2. Disburse all Baseball Tomorrow Fund Grant funds in accordance with the approved Baseball Tomorrow Fund budget submitted with the application; no deviation in the use of grant funds is permitted without prior written consent from the Baseball Tomorrow Fund Committee;
3. Submit quarterly reports and a final report to the Baseball Tomorrow Fund by the designated due dates;
4. Document expenditures of all disbursed funds through invoices and receipts. All proofs of payment must include the following: date of purchase or service, vendor/retailer/contractor address and phone number, description of product or service, total amount paid and date of payment. The grant recipient must submit financial statements and documentation of expenses as required by Baseball Tomorrow Fund;
5. Abide by all Baseball Tomorrow Fund Terms and Conditions;
6. Acknowledge Baseball Tomorrow Fund Grant support on all public documents, press materials and public statements.
Non-compliance with any of the above responsibilities may result in the suspension or revocation of Baseball Tomorrow Fund grant funds and may render the applicant organization ineligible for future grants.
SANDY RELIEF GRANT APPLICATION
Type into the shaded boxes (). Double-click into the shaded boxes () to mark with “X”.
Date:
Legal Name of Applicant Organization:
REQUIRED FOR ALL APPLICANTS: Federal Tax I.D. Number (EIN):
§ Is this organization a registered non-profit in the U.S.? Yes No
§ If yes, attach the most recent copy of the organization’s IRS 501(c)(3) letter of determination.
§ If no, check applicable tax-exempt organization: Public School Municipality Indian Tribe
Contact Name:
Title:
Mailing Address:
City, State, Zip:
E-mail:
Daytime Phone:
Executive Director (or President):
Daytime Phone: E-mail:
Board President:
Daytime Phone: E-mail:
Has the Board President been made aware of and approved of this request? Yes No
Certification: By signing the application form, the signers certify:§ The information provided is accurate and that any grant funds received will be used according to the stated purpose;
§ The Applicant Organization will comply with all Baseball Tomorrow Fund regulations, policies, principles and guidelines as stated in the Baseball Tomorrow Fund Grant Application;
§ The Applicant Organization will comply with all terms and conditions cited in the Baseball Tomorrow Fund Grant Application;
§ The Applicant Organization will provide Baseball Tomorrow Fund with progress reports and documentation of how the funds were used as stated in the Baseball Tomorrow Fund Grant Application;
§ The Applicant Organization will return all unused funds to the Baseball Tomorrow Fund, unless other arrangements are made and approved, in writing, by the Baseball Tomorrow Fund Committee.
§ The persons signing this application should have the authority to commit the Applicant Organization to these conditions.
Contact Person’s Signature:
Print Name: Date:
Executive Director’s (or President’s) Signature:
Print Name: Date:
1. Please provide information about your youth baseball/softball program:
Total number of participants in 2013
Percentage of girls in the program / %
Percentage of minority participants in the program / %
Player participation fee or range / $
National affiliation, if any (i.e. Little League, Babe Ruth League, RBI, etc.)
2. In 500 words or less, please provide a description of the damages to your program and/or facilities as a result of Superstorm Sandy. Describe in detail the recovery efforts your organization has completed to date.
3. Please list, in the order of priority, the outstanding items or projects needed by your organization to recover from Superstorm Sandy and the amount of funding needed to do so. For field-related items or repairs, please specify the name and location of the field(s) and ownership (i.e. league, school district, city, county, etc.)
Item/Project / Amount / ProjectedStart Date
1st / $
2nd / $
3rd / $
4th / $
5th / $
REQUIRED Support Materials
Attach ALL of the following documents to the back of the application. Please do not omit any of the required documentation.
1. IRS Determination Letter confirming the 501(c)(3) non-profit status of the applicant organization (for non-profit organizations only.)
2. Name(s), professional affiliation and daytime phone numbers of all members of the applicant organization's Board of Directors.
3. Written cost estimates from vendors, retailers, etc. for all listed outstanding items or projects. Cost estimates must be on vendor invoice/letterhead and include a date, vendor contact information, quantities and product or service/work specifications.
4. No more than two (2) pages of photos to document damages sustained.
READ THIS BEFORE YOU SUBMIT THIS APPLICATION!
§ Read the Baseball Tomorrow Fund Terms & Conditions.
§ Incomplete Sandy Relief Grant Applications may be automatically declined.
§ The original and copy of the application must be collated and clipped individually. Please do not use staples within the application. Do not use report covers, binders or folders of any kind.
§ Save a copy of your application for your reference. Do not submit the instruction pages with the application.
SANDY – 5/2013 – Baseball Tomorrow Fund – Grant Application