BARLBY AND OSGODBY PARISH COUNCIL
Minutes of a Meeting of the Parish Council held on Wednesday 26th February 2014 at 7.00 p.m. at Barlby Library and Community Hub
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Present : Councillor B Marshall
Councillor P Welch
Councillor S Duckett
Councillor D Rimmer
Councillor J Cusson
Councillor R Chopping
Councillor K Farndale
Councillor D Dear
Councillor R Speck
District Cllr J Deans
District Cllr K McSherry
County Cllr M Jordan
1. Apologies Councillor A Mason
2. Public Session
The Meeting was advised that it is NOT permitted to use recording devices of any kind
during the Meeting. The issue of planting/screening near Highfield Crescent was raised
and would be discussed with Highways. There was a short break while a system for
moving shelves was demonstrated.
3. Declarations of Interest and Dispensations
Standard Planning items, otherwise as recorded.
4. Reports
Community Police – Ringmaster Emails circulated.
Countryside
Barlby Woodland and Meadow – the TCV work on the Pond and overgrown area behind
the pond has been completed and a site meeting carried out with the Ouse and Derwent
Drainage Board to discuss adoption of the ditch, an estimate for the work from an IDB
approved contractor was submitted. Proposed (RS)(SD) approve the clearance works,
agreed. Proposed (KF)(SD) get recommendations for removal of selected trees, agreed.
Barlby Ponds – the ground is too wet underfoot to carry out the tree works at present.
Flytipping reported at the footbridge (Osgodby) and Bungalow Road, which is generally
untidy. Proposed (PW)(DR) remove excess vegetation, agreed. The field gate has also
been vandalised, proposed (KF)(SD) replace with a metal gate, agreed. Countryside
equipment – the old bushwacker is in store, proposed (RS)(DR) as no-one is now able to
use it, that it be sold, agreed. The Community Payback Team have done an excellent job
of tidying up Bungalow Road and Church Lane, proposed (SD)(KF) send a letter of
thanks, agreed. Cllr R Chopping and Mr C Chopping were thanked for their extensive
tidy up of Barlby Woodland and for planting wild flowers. A Countryside site meeting has
been arranged with Yorkshire Willdlife Trust for next week.
County and District Councillors
Cllr J Deans advised that SDC had approved a 1.8% increase on Council Tax. A site
meeting will be held at Lynwood on 11th March.
Representatives – Neighbourhood Watch signs approved for Bennymoor Lane/Tune Street
Health and Safety
No reports.
5. Minutes of last Meeting (29.1.2014)
The Minutes were approved and duly signed as a correct record of the Meeting (SD)(KF),
agreed.
6. Matters Arising/Council Managers Report
1. Community Safety/CEF – a funding meeting will be held on 12th March at which the
Public will be able to vote for projects to received CEF funding, leaflets have been
distributed. Draft plans for a new kitchen and toilet need to be drawn up for the
CEF meeting.
2. Barlby Community Group – no update
3. Local and Regional Groups – no update
7. Finance
Monthly Accounts circulated for payment (DR)(SD), agreed. Bank Statements and
Invoices available for inspection.
A total expenditure of £7,545.86 was approved.
Income
1. SDC S106 Corner Farm 1st Instalment – £2,973.00
2. York & NY PFA Grant – £500.00
Correspondence/other matters
1. Council Tax Support Grant – SLCC/YLCA correspondence read to the Meeting.
2. Parish Requirements/Budget 2014/5 – Options for the forthcoming year were discussed
and there followed a lengthy discussion on the Budget, in particular Countryside and
Play Area expenditure. After due discussion, an increase of 8.45% was proposed
(SD)(RS) to cover this expenditure. A further proposal (KF)(DD) for an increase of
2.2% was approved. It was proposed (BM)(JC) that Osgodby Institute be a separate
Budget heading from next year and that a grant of £1,000 be made. A further proposal
(PW)(KF) for a grant of £1,000 plus an annual review was approved. The grant to be
made when the Precept is received.
3. Requests for funding – SDC Chairman’s Appeal – proposed £75.00 (BM)(SD), agreed.
4. Estimates from last Meeting – see Countryside. A letter of thanks (SD)(KF) to be sent
to A M Services for all the assistance with the Woodland Clearance and providing
wheelbarrows for Church Lane.
8. Barlby Library and Community Hub
For consideration and action
1. Library – costs obtained for a storage container, proposed (RS)(SD) source a larger
container which could work out less expensive, agreed. Proposed (DR)(SD) approve
the estimate to produce plans for an extension, agreed. Proposed (SD)(KF) approve the
estimate for a structural survey, agreed. The moving equipment demonstrated earlier
was discussed. There were concerns that the old shelves are too heavy to be safely
moved and that moveable units would be a benefit. Other issues included : better use of
wall space and the layout of the building. Proposed (KF)(PW) that the moving
equipment be discounted on safety grounds, agreed. The Meeting was advised that most
of the re-arranging of furniture was carried out by the Council Manager. After due
discussion on the number of units that would be required it was proposed (KF)(RC) that
an informal meeting be set up with the Volunteers to agree a strategy, agreed.
2. CCTV and dog fouling – estimates were discussed. Proposed (SD)(RS) install a
temporary camera and put an article in the Magazine, agreed. Stencils to be used on
Church Lane when the work is complete.
9.. Correspondence
For consideration and action
1. Co-option – Vacancy for Councillor, the matter to be deferred until an article has been
put in the next Magazine. 1 application has been received to date.
2. Tower Mint – World War 1 Medal/Memorial. Defer to next meeting.
3. Crombie Wilkinson Transfer of Amenity land. Proposed (SD)(KF) approve registration,
agreed.
For distribution – circulated
4. YLCA Advice Notes
5. SLCC/YLCA Training events
6. SDC Media Releases
7. SD AVS Advice Notes
8. NY Public Health – Fuel Poverty Needs
9. PHHHS update
10.NYCC Family History Day 15.3.2014
11.Northern Powergrid
Newsletters – circulated
12.SD AVS
13.AMT Newsletter/Seminars
14.CPRE/CABE/Keep Britain Tidy
15.RAY/Rural Services
16.NYWAG
17.Rural Housing
10. Correspondence since agenda
For information only
11. Planning
Proposed (SD)(DR) the following comments be sent to SDC, agreed.
BARLBY
2014/0094/HPA 98/16701/PA) – Proposed single storey extension to rear of 15 Barlby
Crescent, Barlby (Mr and Mrs B Dunn)
Comments : No objections
2014/0061/FUL (8/16/13AF/PA) – Proposed new security lodge (inc demolition of
existing) at Greencore Grocery, Barlby (Greencore Grocery)
Comments : No objections
OSGODBY
2014/0066/HPA (8/16/700/PA – Double storey side extension at Woodlea, 3 Bennymoor
Lane, Osgodby (Mr and Mrs Lee)
Comments : No objections, concerns that there is no access to the rear garden
Applications Granted
1. Installation of a combined heat and power plant at Greencore Grocery
Applications Refused
None
Correspondence/Other Matters
1. Old York Road (David Wilson Homes) – no updates
2. Olympia Park – the Meeting was advised that the Internal Drainage Board and the
Environment Agency have concerns about drainage matters. Other matters raised
included the height of the road near the proposed roundabout, sewage disposal at
Ousebank and the private rights of way.
3. Lynwood – a site meeting is planned for 11th March. There are still concerns about the
width of the vehicle access, sight lines, collection of wheelie bins and the flawed traffic
survey. Other issues discussed included a one way system on Howden Road which
could be paid for by developer contributions. There are also concerns about the double
parking in the Library layby which causes problems with entering and exiting the car
park. Cllr B Marshall agreed to raise issues including lowering of the speed limit and
pedestrian crossing signs on the A19.
4. SDC – Improvements to Planning Services. Queries and consultation on planning
applications will be charged at £25 per application.
12. Play Areas/Amenity Open Space
For consideration and action
1. Play Area/Open Space – the costs of the timber trail at South Duffield Road have been
adjusted – storage costs have been offset against an improved surface under the tyre
hopscotch. All Play Area minor repairs including safety surface have been completed.
Community Payback removed 30 bags of rubbish and vegetation from Church Lane.
2. Recreation Open Space suggestions for projects – suggestions included a shelter by
Wainhomes rocks and goalposts at Sycamore Road. To be put on a future agenda. The
boundary hedge at Hilltop School field is overgrown, pass to NYCC.
3. Equipment leaflets – noted
13. Street lights & Furniture, Roads & Paths
For consideration and action
1. Street Lights – the light at South Duffield Road Play Area has had further attention.
The lights at the A19/A63 roundabout were reported several times and repairs delayed
due to there being no column numbers. Lights still out from Recreation Road to
Ousebank plus one column appearing to lean. Neighbourhood Watch signs approved.
2. Highways – a Parish Pilot for reporting and tracking issues is being implemented.
Speed limit reductions on the A19 do not meet ACPO guidance. The road name sign at
Hawthorn Drive has been reported as damaged. Report of damaged structures along
the riverbank have been passed to the Environment Agency. Hedge planting – see
Public session. Estimates for the bridge at Barlby Woodland to be chased up.
3. Dog bins – the bin at Church Lane has been damaged, proposed (SD)(JC) replace it if it
cannot be repaired, agreed. Dog fouling is horrendous on Barlby Woodland and Church
Lane, the Dog Warden has been out to inspect. Proposed (JC)(KF) spray warnings on
the pavements and put an article on the first page of the next Magazine, agreed. A letter
from a local resident read to the Meeting.
4. NYCC Minerals and Waste Joint Plan Consultation – noted
5. NYCC Bus Subsidy Reduction – circulated
6. PROW – Public Inquiry on 18th February. Cllr P Welch and the Council Manager
attended. The Inspector noted that the width of the path near the flood defences was
incorrect. Cllr P Welch gave a report and noted that the hearing was fair although the
need for use by horses had not been proved.
7. Xmas Lights 2014 – proposed (SD)(DR) same number/locations as last year, agreed.
8. Equipment leaflets/notices – noted.
9. Barlby Ponds – it was recognised that Eric Stockdale had been passionate about the
Ponds and, as a testament to his work, it was proposed (RS)(DR) that the path be
named ‘Stockdale Way’. Agreed unanimously.
14. Community Cohesion
1. Community Group – the Scarecrow festival has been agreed for 22nd June, judges
appointed and sponsors found for the website. The colouring competition and entry
form to go in the next Magazine. Stalls to be arranged.
15. Matters for Councillors Attention and Information
1. FOI requests – none
16. Next Meeting Wednesday 26th March 2014 at BLCH at 7.00 p.m.
17. Agenda Items for Next Meeting
Requests for items for inclusion to be sent to the Chairman 7 days before the date of the
next Meeting.
18. Items of Expenditure over £500
On Notice Boards.
The Meeting was closed at 10.30 p.m.
The Parish Council may, by resolution, exclude the public whenever publicity would be prejudicial to the public interest by reason of the nature of the confidential business to be transacted. Extract Public Bodies (Admission to Meetings Act) 1960.