Banner Student Information System
Steering Committee Agenda
May 6, 2013
Attendance: / Julie Litmer-Schwaller, Kim de Leon, Pam Michalec, Marvin Haugk, Karen Ramsey-Mielke, Laurie Colchin, Frank Guzik, Jim Richardson, Jacob Sonner, Maria Norman, David Peterson, Jill Dunkel, Cheryl Hine, Terry Coonan, Caroline Ward, Shawna Squibb, Patrick McLaughlin, Thang TranIntroduction of New Financial Aid Director -Julie introduced of David Peterson to the steering committee.
Old Banner Web Site www.banner.ipfw.edu will move to https://new.ipfw.edu/offices/banner on May 20th, 2013 – Julie reminded everyone about the new website and decommission of the old.
Refresh of PPRD Data (May 28th – 31st, 2013) - Julie reminded everyone about the refresh of PPRD beginning May 28th due to last a week.
Quarterly Oracle Critical Patches Schedule in PROD June 8th and 9th– Julie reported we need to move the patches to PROD on the weekend of June 8th.
Moving of Banner PROD servers to Ginsburg – Late June or Early July 2013 - Oracle needs to be in place to move servers.
ID Card System – Go Live May 10, 2013…Conversion begins May13, 2012 - Julie reminded everyone go live is scheduled for May 10th.
Ellucian Live Reports - Karen Ramsey Mielke, Jacob Sonner, Kim deLeon, Nancy Leinbach (not present), Shawna Squibb, Maria Norman and Thang Tran
Maria Norman – Attended virtual line for one stop shop where students login to Google Drive and work with staff on campus which includes an express lane for quicker service in Financial Aid; Recruiter software system sessions; Automation of systems for test score loads, scholarships, and orientation by major; WorkFlow with Degree Works in automating graduation application completions, holds for 90% completion, use EDI to simplify transfer units, etc.; Banner Document management for imaging
Shawna Squibb – TGACOMC update coming for AR to allow text wrapping, batch processing, etc.; TSRCBIL changes are coming; Population selections demo by Rose Most; Detail codes setup session, GL detail codes; Refunding session; NACUBO on sequestering; Creating letters using AR data; Session on billing for parts of term; Two sessions on application of payment; Learned about the commons area in Ellucian; Session purging AR data, never loose TSAAREV detail.
Thang Tran – Banner 9 pushed back four years; Mass data entry features and lack of Banner security; Web Snapshot for call center use, organized form for IPFW, read only so users do not have to go to multiple screens, OASIS only; Session on Financial Aid updates coming.
Kim de Leon – Sessions on ODS streams versus materialized views; Session on Banner General 8.5 changes; Reporting from Degree Works; Preparing for Banner XE; Ellucian Support Center changes; Sessions on Luminis 5 changes; Proxy access in Banner.
Jacob Sonner – Migration tool available in Luminis 5.1.1 from Luminis 4 in third quarter this year; Groovy Grails training sessions; Attended mobile sessions with many in the box features, students can register through phone; Degree Works technical overview and received confirmation DW will work with Luminis 5.
Karen Ramsey Mielke – Mass data utility training where security is an issue, used for multiple sub-queries; Technical sessions on Banner XE and hardware needed; Sessions on Banner General 8.5; Technical session regarding Banner Registration; Oracle 11g roadmaps.
1. Future Discussion items
a. Degree Works Update (Nancy Leinbach & Julie Litmer-Schwaller)
b. Clean Address Batch Process in PROD? (Julie Litmer-Schwaller)
c. Sponsor Point Project - TouchNet/Banner Connect Upgrade (Pam Michalec & DBA)
d. Oracle 11g Outstanding Issues List (Julie Litmer-Schwaller & DBA)
e. Blackboard/Banner Real Time Integration – Spring/Summer Go-Live (Julie Litmer-Schwaller)
f. Banner 9 – When? (Julie Litmer-Schwaler)
g. Student Workers – Banner Security (Marvin Haugk & Frank Guzik)
h. Password Expiration Channel (Julie Litmer-Schwaller)
i. General Student Guest Level – How is it being used? (Patrick McLaughlin)
j. BRIO Conversion (Kim DeLeon)
k. Clean Address Project (Julie Litmer-Schwaller and Jim Richardson)
· P O Box list on Address Line 2 – This Postal Regulation
· APT/STE/BLDG Number Displaying on Line 1 and Address on Line 2…needs one of these items designated.
· Batch running monthly / Added to monthly operations calendar
· Next Steps for INB, SSB, Tape Load Processes
l. System Password Sync – TRNG all ID’s and SHDW (Julie Litmer-Schwaller)
m. Banner Student Upgrade 8.4 – Open Problems (Julie Litmer-Schwaller)
· Transfer Credit Group Issue
· Active Assignment Link in Faculty Dashboard
· CAPP Issues (Rules, display of apostrophe, etc.)
· Grade Roll issue with SHADEGR.
n. dotCMS update (Terry Coonan)
o. Windows 7 – Update on ODBC connection and BRIO (Kim De Leon)
p. Paper Cut interface with Touchnet (Julie Litmer-Schwaller)
q. AY Term for Accelerated MBA Program Update (Julie Litmer-Schwaller)
r. dotCMS and the Banner Web Site
s. Netmail Removal – Student Look-up Screen/Confidentiality Setting Changes (Julie Litmer-Schwaller)
t. International Student Services Data Changes – Date to have reports changed (Julie Litmer-Schwaller)
u. User Modernization: Banner Self-Service Webinar & FAQ
v. Employee IDM Status (Julie Litmer-Schwaller)
2. General Information
a. PPRD System – Like PROD
Last Refresh date: 04/25/2012
b. TRNG System – Like PROD
Last Refresh date: 04/18/2013
c. DEVL System – Like PROD.
Last Refresh date: 10/21/2012
d. SHDW System – Like PROD on Census Spring 2013
Last Refresh date: 01/17/2013
e. DEV2 System – Is not currently functional per Jim Richardson
Policy IssuesInformational Items
Open Issues / Account Deletions, Mirrored Backup, Employee and Student Email Addresses, Employees in Banner, LDAP, Time out for my.ipfw and OASIS, Public Schedule of Classes and Web Application, IU Academic History, Placement Testing Changes, Students who use Banner, Advisor Track Data From Banner, Workflow project, Clean Address
Next meeting / Monday, June 3rd at 3:30 p.m. in KT G13.