Baltimore City Public Schools “Pay All Year” Program

The Pay All Year Program that is available for all 10-Month full-time salaried employees will hold its open enrollment again this year. Even if you are already enrolled in the program for the 2016 – 2017 school years, you MUST opt in again during the open enrollment.

  1. What is the Pay All Year Program?

The Pay All Year Program is an option for 10-Month Full-Time Salaried Employees to spread their pay over the fiscal year. Instead of receiving 21 bi-weekly paychecks with no deposits during the summer, you can elect to spread your salary over the full year in 26 bi-weekly payments. The option reduces the amount of pay deposited to your bank account during the school year in order to provide you with pay every two weeks in the months of July and August.

  1. When is the Open Enrollment Period?

The Open Enrollment Period for the 2017 – 2018Pay All Year Program will be held fromMay 26, 2017 to June 9, 2017.Only eligible employees will see “12 Month Pay Enrollment”upon signing into Employee Self Service. Once you have enrolled, please verify your enrollment by attempting to enroll again. You should receive the message “Error – Previously enrolled”.

  1. Once I am enrolled, can I change my mind and opt out of the program?

Once enrolled, employees cannot withdraw from the program until the 2018 – 2019 school years. This is an IRS requirement. Employees are encouraged to consider the reduction in biweekly net pay before electing to enroll as your net pay is paid over 26 dates instead of 22.

  1. How do I determine what my gross pay will look like while I am enrolled in the Pay All Year Program?

To determine the difference in your gross pay after you enroll in the Pay All Year Program you would divide your annual salary by 26. For example if your salary is $52,000 per year, then your bi-weekly gross pay would be $2,000. On the 10 Month Pay Program the employee’s bi-weekly gross would be $52,000 divided by 21.6equaling $2,407.41. There is a gross reduction of $407.41.

  1. Now that I will receive my pay all year, how will my deductions be taken out of my check?

The chart below illustrates the deductions and how they are taken out of your check.

Name of Deduction / Period of Deductions
State and Federal Taxes
Garnishments (Tax Levies, Child Support, Student Loans)
MECU Deductions
403(b)457(b) / All 26 Pays
State Retirement Deduction 20 Pays
Union Dues
Health Insurance/Dental/Prescription Drug
LTD/Hartford, SF&C, RK Tongue, Chesapeake Life, Horace Mann 21 Pays
, Combined Charities
U Teach, Educator’s Financial Group
  1. Where do I go to enroll in the Pay All Year Program?

From May 26to June 9th, eligible employees can go to Employee Self Service to enroll in the Pay All Year Program. Look for the “12 Month Pay Enrollment” link to enroll.

  1. I am currently a part-time salaried employee, but will become a full time salaried employee for the 2017 – 2018 school years. Can I sign up for the Pay All Year Program?

Upon your assignment change, you will be eligible for the program. Contact the Payroll Office during the enrollment period to sign up for the program. Please note that if your assignment is not changed prior to the beginning of the school year, you will not be able to participate in the program for the school year.

  1. I am currently a 12-Month salaried employee, but will become a 10-Month full time salaried employee for the 2016- 2017 school years. Can I sign up for the Pay All Year Program?

Upon your assignment change, you will be eligible for the program. Contact the Payroll Office during the enrollment period to sign up for the program. Please note that if your assignment is not changed prior to the beginning of the school year, you will not be able to participate in the program for the school year.

  1. What if I am not eligible for the Pay All Year Program or miss the June 9th deadline for enrolment, are there any other options?

MECU offers a separate plan designed to facilitate saving for the summer months. You can contact MECU for more information on their savings program by going to their link at or calling 410-752-8313. Even if you are eligible for the BCPS Pay All Year Program, you can choose the MECU plan and not select the BCPS Pay All Year Program.