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Kennedy Health System

Manager Payroll
GENERAL SUMMARY
·  Associate is backup and support for the Payroll Director. Responsible for processing hospital and subsidiary payrolls, depositing federal and state taxes and making payments/sending files to tax shelter vendors. Responsible for processing temporary disability forms. Provide support for Kronos users.
MINIMUM KNOWLEDGE, SKILLS & ABILITIES
·  Ability to read and communicate in the English language. High School graduate or equivalent preferred.
WORKING CONDITIONS
·  For definitions of the Physical Requirements and Working Conditions, please refer to the Working Conditions legend in S/H/Human Resources Job Descriptions folder.
·  Physical Activities:
·  Balancing - Yes
·  Hearing - Yes
·  Standing - Yes
·  Feeling - Yes
·  Climbing - No
·  Kneeling - Yes
·  Stooping - Yes
·  Grasping - No
·  Crawling - No
·  Lifting - Yes
·  Walking - Yes
·  Pushing - Yes
·  Crouching - No
·  Pulling - Yes
·  Talking - Yes
·  Reaching - Yes
·  Repetitive Motions - Yes
Physical Requirements:
·  Sedentary Work - Yes
·  Light Work - No
·  Medium Work - No
·  Heavy - No
·  Very Heavy - No
Detailed Description of Physical Requirements:
1.  Sensory Factors:
·  Far Acuity: ability to see clearly at 20 feet or more - No
·  Near Acuity: ability to see clearly at 20 inches or less - Yes
·  Depth Perception: ability to judge distance and space relationships - No
·  Field of Vision: ability to see peripherally - No
·  Accommodation: ability to adjust vision to bring objects into focus - No
·  Color Vision: ability to distinguish and identify different colors - No
2.  Environmental Conditions:
·  Interior - Yes
·  Exterior - No
·  Extreme Cold - No
·  Extreme Heat - No
·  Noise - No
·  Vibration - No
·  Atmospheric - No
REPORTING RELATIONSHIPS
·  Reports to: Payroll Director
·  Titles Supervised: None
HOSPITAL STANDARDS
·  Associate must comply with all mandatory and job/unit specific competencies in order to continue with the Annual and/or Orientation performance review. If, after 30 days, these standards are not met, the associate may be subjected to disciplinary action up to and including suspension.
o 
Annual Mandatory Review
score: N/A
o 
BLS
score: N/A
o 
Corporate Compliance
score: N/A
JOB/UNIT SPECIFIC FUNCTIONS
1.  Sign-off, lock and transfer Kronos time records to Lawson.
score: N/A
2.  Process biweekly and semi-monthly payrolls in Lawson, producing payroll checks, direct deposits and reports.
score: N/A
3.  Transmit federal and state taxes and make payments to tax shelter venders and health clubs by due dates.
score: N/A
4.  Complete NJ State disability forms and ESL calculation forms on a timely basis.
score: N/A
5.  Calculate and process retroactive increases on a timely basis.
score: N/A
6.  Key direct deposit information, voluntary deductions and one time deductions into Lawson.
score: N/A
7.  Calculate and process historical edits (payroll corrections) and accrual adjustments.
score: N/A
8.  Processes all Kennedy pensions.
score: N/A
9.  Balance and complete federal and state quarterly/annual employer reports.
score: N/A
10.  Work with MIS and other stakeholders on Lawson payroll upgrades and Kronos upgrades.
score: N/A
11.  Work with accounting personnel on documenting all payroll entries on the Lawson payroll system that interfaces to the Lawson GL.
score: N/A
70%
ESSENTIAL JOB FUNCTIONS
·  Sign-off, lock and transfer Kronos time records to Lawson.
·  Answer questions to Kronos users and remove sign-off as needed.
score: N/A
·  Sign-off and lock Kronos time records via group edit on Monday in preparation for transfer to Lawson.
score: N/A
·  Create time records in Time Bank software to interface with Lawson.
score: N/A
§ 
Process biweekly and semi-monthly payrolls in Lawson, producing paychecks, direct deposit vouchers and reports.
·  Follow Lawson procedures to close and update all manual payments and accruals.
score: N/A
·  Follow Lawson procedures to update time records, employee groups, medical waivers, group term life insurance, automatic pays, overtime and accruals.
score: N/A
·  Follow Lawson procedures to calculate and process paychecks, direct deposit vouchers and reports.
score: N/A
·  Interface accrual balances from Lawson to Kronos through TimeBank software.
score: N/A
§ 
Transmit tax payments and make payments to tax shelter vendors and health clubs on a timely basis.
·  Electronically transmit Federal tax payments by due dates and record payments and dates paid.
score: N/A
·  Transmit NJ state taxes via telephone by due date (Request A/P checks for subsidiaries) and record payments and dates paid.
score: N/A
·  Write check requests for PA taxes, tax shelters and health clubs, mail checks by due date and record payments and dates paid.
score: N/A
·  Transmit Lincoln TSA files via the Internet and Metlife files via e-mail.
score: N/A
§ 
Complete New Jersey State disability forms and ESL calculation forms for associates out on temporary disability on a timely basis.
·  Complete employer portion of state form (Part C) based on associate's Kronos time records, Lawson payroll records and payments during disability.
score: N/A
·  Complete ESL calculation, forward the information to managers and make necessary historical edits assuring associates are paid according to policy.
score: N/A
·  Document and maintain disability files.
score: N/A
·  Deposit employer FICA and Medicare taxes upon notification of disability payments by the state.
score: N/A
·  Enter year-end disability information from the state into Excel and Lawson for the processing of W-2 forms.
score: N/A
§ 
Calculate and process retroactive increases on a timely basis
·  Upon receipt of Personnel Action form from Human Resources, calculate amount of retro pay due and process in Lawson for payment.
score: N/A
·  Maintain retro calculation files.
score: N/A
§ 
Calculate and process historical edits (payroll corrections) and accrual adjustments.
·  Investigate, verify, calculate and process corrections to previous pay periods in Kronos by keying a historical edit. Issue a manual check if necessary.
score: N/A
·  Calculate and key necessary accrual adjustments in Lawson.
score: N/A
·  Review accrual plan listing for accuracy and follow for necessary adjustments.
score: N/A
§ 
Key direct deposit information, voluntary deductions and one time deductions into Lawson.
·  Key direct deposit information into Lawson upon receipt of signed authorization form from associate.
score: N/A
·  Key voluntary deductions into Lawson upon receipt of signed authorization from associate (Health Clubs, United Way, Pagers, etc.).
score: N/A
·  Key One Time Deductions into Lawson.
score: N/A
§ 
Balance quarterly and annual payroll reports for Healthcare Center at Washington. Complete quarterly and annual payroll reports.
·  Maintain Excel spreadsheet with Lawson biweekly payroll data, balance to Lawson quarterly reports and add NJ State disability.
score: N/A
·  Complete federal and state quarterly reports and certify mail by due dates.
score: N/A
·  Balance quarterly reports to Lawson annual reports plus NJ State disability.
score: N/A
·  Complete federal and state annual reports and certify mail by due dates.
score: N/A
·  Verify and mail W-2 forms by January 31st.
score: N/A
§ 
Processes all Kennedy Pensions.
·  Determines pension eligibility for all terminated employees.
score: N/A
·  Processes pensions and pension estimates through AON.
score: N/A
·  Maintains files on current and future pensions.
score: N/A
30%
PROMISE OF PROFESSIONALISM
·  Kennedy Health System’s Promise of Professionalism provides standards of behavior that promote patient centered care through mutual respect; integrity in communications and actions; quality service to all of our customers; and the highest standards of performance and teamwork.
·  OUR PRIORITY: OUR CUSTOMERS
·  PATIENTS: The care and the safety of our patients is always our first priority.
·  EACHOTHER: All of Kennedy’s associates, volunteers and medical staff are important to the success of our Mission.
·  GUESTS AND BUSINESS ASSOCIATES: Guests and other business partners and vendors who visit and conduct business with KHS are important because they provide support and comfort to our patients and contribute to the overall success of our organization.
Respect: We honor the dignity, individuality and rights of everyone. We listen to the opinions of others and value individual differences.
score: N/A
·  Examples of this standard of behavior include: Treating everyone with courtesy and consideration; appreciating different viewpoints, backgrounds, feelings and skills; and creating an environment which supports and values cultural diversity.
Patient Rights: We uphold and reinforce the rights of our patients.
score: N/A
·  Examples of this standard of behavior include: Maintaining patient confidentiality and privacy; encouraging and supporting the right of our patients to assert themselves regarding their care; and actively ensuring patient safety.
Integrity: We uphold the highest standards of professionalism. We are ethical and trustworthy, and hold ourselves and our co-workers accountable for our behaviors and choices.
score: N/A
·  Examples of this standard of behavior include: Acting in an ethical and honest manner; choosing to do the right thing and encouraging others to do the same; and building trust and credibility by keeping one’s word and following through on commitments.
Teamwork: We collaborate with members of our work group and with others in the organization. We take initiative and can be counted on to pro-actively assist whenever and wherever needed.
score: N/A
·  Examples of this standard of behavior include: Actively cooperating with every member of the Kennedy team to achieve departmental goals; offering help and support, to anyone who needs it, without being asked; and demonstrating commitment to the team through consistent adherence to the Time and Attendance Policy.
Pride: We represent the Kennedy organization in a positive manner. This includes taking responsibility for the quality of our work, our personal appearance and our encounters with others within the organization and the community.
score: N/A
·  Examples of this standard of behavior include: Consciously and consistently representing Kennedy in a positive manner; taking personal responsibility for the quality of work; and looking and behaving professionally in all contacts with others.
Service: We strive to anticipate and exceed the expectations of each and every internal and external customer. We will personally assist someone or find someone who can. At Kennedy, customers come first.
score: N/A
·  Examples of this standard of behavior include: Proactively anticipating and exceeding the expectations of all customers; showing enthusiasm and professionalism in all dealings with customers; and going the “extra mile” to resolve issues and satisfy customer needs.
Innovation: We continually look for new ideas and better methods of delivering the services we provide. We offer and value creative ideas and are open to the ideas of others. We embrace positive change.
score: N/A
·  Examples of this standard of behavior include: Offering suggestions and creative ways to provide services; valuing and being open to the ideas of others; and welcoming change and working to facilitate positive outcomes.
score: N/A
Total Score: 0
Total Possible Score: 156

Interested candidates may contact:

Dave Hyers

AVP Accounting - Kennedy Health System

856-661-5186

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