Autumn Meadows HOA Meeting Agenda

Date: Tuesday, April 18th, 2006

Location: Ed Gillis’ Residence

7:00 pm call Meeting to Order

Treasurer’s Report

Re-cap Action items from previous meeting minutes

For Review

  • Need to Review the Hensley’s Shed per Meeting Minutes on October 18th, 2005(see attached document)
  • Status on the Duford’s Roof. Was there a letter drafted and mailed to them? Have we heard from them?
  • Was anyone able to obtain any estimates for boulders for the park?

(see attached estimate from Rockworks)

  • Was Ed able to reply to Ann and Chad Johnson in regards to the possible remodel of 12409 45th Ave SE?
  • Should we adopt the same type of form that is used by Pioneer Trails for Alterations/Roofing/Native Growth Tree Removal? (Please see attached document drafted by Deb Harvey)
  • Was anyone able to contact any landscaping companies to take over the landscaping services for Autumn Meadows?

Possible Landscaping Companies:

1. Chavez Landscaping 425-750-6182

Referred by Norma McCurdy

2. Rob Vanderberg 425-742-5690

Referred by Norma McCurdy

3. Ken's Landscaping & Irrigation Service 425-355-2473 Cell 206-234-7272

Ad in one of the coupon booklets, says to call for free estimate.

4. Nghia's Landscaping & Gardening Service 425-267-9019 Cell 425-418-3582

Flyer that came in the mail, says he does it all,call for free estimate.

Autumn Meadows HOA Meeting Minutes

21 March 2006

Date: Tuesday, March 21st, 2006

Location: Ed Gillis’ Residence

Board Members in Attendance: Ed Gillis, Sam Bateman, Tom Thuerk, Larry Willard, and Shanda Murphy

Board Members Absent: Bob Nastan

Homeowners in Attendance (excluding board members):Deb Harvey

Meeting called to order: 7:00 pm

Meeting Adjourned: 7:55 pm

Treasurer’s Report

2/28/06 Checking Balance: $11,995.24

2/28/06 Savings Balance: $10,937.40

Total for both: $22,932.64

  • 145 dues have already been paid for 2006 as of February 28th.

The Board

  • There is still currently 1 (one) board position open

Roofing

  • A resident on 45th Ave SE has violated Section 7.1 of the Autumn Meadows Homeowners Association CC&R’s and Bylaws, which states “All dwellings shall have shake roofs unless written permission is obtained from the Architectural Committee.” The resident applied a low-grade roofing material that was not approved by the board.

Action: A letter is being drafted by our attorney,Kari,at Bell & Ingram in Everett to the resident. The draft to be sent to Ed on Wednesday, March 22, 2006.

Landscaping

  • The last bill from Green Goddess was almost $1,400.00 and was broken down to 4 (four) areas. The one we need clarification on is the $144.00 for a dump fee for limbs from the Common Park that fell during the windstorm over Super Bowl weekend.
  • Ed made the motion to seek other landscaping companies and get bids due to the rising cost of Green Goddess and Sam Bateman seconded the motion and all were in favor.

Action:

  • Shanda to post on website a notice to Autumn Meadows homeowners to see if anyone knows any landscaping companies that would be interested in taking on the landscaping needs of Autumn Meadows common areas and other pieces of land.

Drive-Thru’s

  • This continues to be a major problem for Autumn Meadows and the neighboring development Pioneer Trails.
  • The board has decided to get some bids for large rocks/boulders to be placed in the common area (park) to prevent more drive thru’s.
  • It was decided that we need roughly 100 – 3 (three) man boulders/rocks spaced no more than 4 (four) feet apart on the east and west sides of the park and no more than 6 (six) inches away from the edge of the grass/sidewalk.
  • Larry contacted Rockworks in Clearview and has not received a phone call back, but anticipates receiving a return phone call soon.
  • It is also a possibility of using flat rocks as opposed to round boulders/rocks because flat rocks would look better and are harder to pick up and roll.
  • It was decided that surveillance camera’s may not be the way to go due to the fact that even with photo’s, we would not be able to do anything.

Action: Larry to continue to contact various landscaping/rockery companies to get some estimates on placing boulders/rocks in the common area park. Shanda has also done some inquiring via email to several local area companies and is waiting for responses.

Email Follow-Up

  • An email was received on the Autumn Meadows email account from Ann Johnson that reads…”My husband and I are thinking of doing a small addition to the back of our home. Will this need to be approved and if so what info do you need and where would I need to send it? Once received how long until an approval will be received?”

Action:Ed to contact Ann Johnson in regards to this issue.

  • There was an email sent by Autumn Meadows resident on Monday, February 13th who lives on 45th Ave SE in regards to a resident on 46th (east of 45th) indicating that their kids were not to play on the easement under the power lines.

Action:Ed contacted the resident and indicated that she needed to contact the title company to find out who owns what as far the as the easement goes. The board has not received any more emails/phone calls regarding this situation.

Architectural Committee Issues

  • Pioneer Trails has a form that is required to be filled out for alterations/roofing
  • It has been decided that because of recent and current issues, the board needs a more structured way of dealing with requests for alterations/roofing. The board will be adopting a similar form to Pioneer Trails for requesting Alterations/Roofing in the very near future.

Action:On Wednesday, March 22, 2006, Shanda emailed the link for forms and CC&R’s on the Pioneer Trails website.

Next Boarding: Tuesday, April 18thst, 2006*

Time: 7:00 – 8:00 pm

Location: Ed Gillis’ Residence

*This is a regularly scheduled board meeting

Autumn Meadows Homeowners Association

12420 - 44th Drive SE, Everett, WA 98208

Request for Alterations/Roofing/Native Growth Tree Removal

Date: ______

Name: ______

Address/City/Zip: ______

Phone: ______

Email: ______

Property: ______

We, as homeowners of the above property, request approval for the following alteration(s), addition(s), and/or project(s) to our property:

______

______

______

______

______

______

______

For roofing -- specify the exact product you are using (see website for list of allowed products).

For alterations and tree removals -- attach a drawing of your lot and your proposed plan.

We understand that any permits, inspections, and/or approvals that may be required for this request by Snohomish County or any other agency are the sole responsibility of the Homeowner. We also understand that we must have approval by the Autumn Meadows Board/Architectural Control Committee prior to starting this request. This request is subject to all the Covenants, Conditions & Restrictions (CC&Rs) and Bylaws of Autumn Meadows. Mail requests to Autumn Meadows Homeowners Association (see address above).

Homeowner Signature: ______Date: ______

____This request has been approved.

____This request has been denied. Reason: ______

______

Board Member Signature: ______Date: ______

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