East and West Orchard with Margaret Marsh joint Parish Council NOTICE OF A PARISH COUNCIL MEETING

Members are requested to attend the 137th meeting of The Orchards and Margaret Marsh Parish Council to be held on Tuesday the 19th May 2015 at the Manston Village Hall following the Annual Parish Meeting and the AGM of the Parish Council

Prior to the start of the Full Council meeting the Chairman will invite questions and comments from the members of the public present.

AGENDA

  1. Apologies for absence
  1. Declaration of Interests

Members are required to comply with the requirements of the Localism Act 2011 regarding the disclosure of pecuniary interests.

  • Check if there is an item of business on this agenda in which the member has a pecuniary interest.
  • Check that the interest has been notified to the Monitoring Officer (in writing) and entered in the Register (if not, this must be done within 28 days).
  • Disclose the interest at the meeting (in accordance with the Council’s Code of Conduct) and in the absence of a dispensation to speak and/or vote, withdraw from any consideration of the item.
  • Members are also reminded of their obligation to declare financial interests of a friend, relative (other than spouse or partner) or close associate, and having done so to speak only in accordance with the code before withdrawing from the meeting.
  1. Approval of the minutes of the previous meeting held on Tuesday17th February 2015
  1. Matters arising from the meeting held on the 17th February 2015.

a. Telephone Call Box at West Orchard

b. Willow trees Margaret Marsh Pond

  1. Planning Matters
  1. S/2015/0552-Millbush Farm Drove Lane East Orchard. Singlestorey front extension. Single and two storey rear extensions. Install window lights.
  1. S/2015/Swainscombe Farm Church Lane East Orchard- Demolish existing outbuildings

garage and mobile home. Erect new dwelling studio annexe and garage.

  1. S/2015/ 0548 and0549. Great House Farm East Orchard- Erect single storey extension,

first floor extension and form chimney.

Agenda for meeting 19th May 2015 continued-

Planning Matterscontinued-

d.. S/2015/ 0530. Great House Farm East Orchard- Erect stable building install horse walker

and form menege.

e.S/2014/1285 .Hillyfields Parsons Lane Hartgrove- Erect front and rear extensions

f. Wellbeck Cottage Marnhull Road Margaret Marsh- Erect two storey extension

6. To consider the following items of correspondence and to make recommendations

thereon:-

a. Dorset and Somerset Air Ambulance- Letter of thanks for grant award

b. Citizens Advice Bureau- Letter of thanks for grant award

c. Naomi House-Letter of thanks for grant award

  1. DAPTC- Notification of a procedural updates in the conduct of Parish Council business as follows

(i) Use of email for circulation of meeting’s agendas to council members.

(ii) A requirement for Parish Councils to publish agendas and draft minutes on a web site.

7. Highways

(i). Collapsed ditch at Margaret Marsh (Cllr Mrs Stokes)

(ii) Winchells East Orchard – Flood warning signs and flood level indicator posts. (Cllr Bone)

(iii) B3091- Pot hole (Cllr Mrs Stranger)

(iv) Poor condition of the road surface at West Orchard (Cllr Mrs Stranger)

8. Finance

  1. Arrangements for the Internal Audit for the FY 2014-2015
  2. To complete the Statement of Assurance-Section 2 on the Annual Return

c. To approve the following payments:-

(i) Insurance Premium for the FY 2014-2015@£168-43p

(ii) DAPTC Subscription@£73-27p

(iii) Manston Village Hall@£14-00p

(iv) Payroll Administration cost @£40-00p

9. Margaret Marsh Notice Board

10. Matters Pertinent - Inclusion of items at the discretion of the Chairman. Members to notify Chairman prior to the start of the meeting of any matter they may wish to raise.

Date of Next Meeting

Phil Knott Clerk to the Parish Council (Tel No: 01963 365852). 7thMay2015