SCHEDULED COUNCIL MEETING MINUTES OF APRIL 04, 2017
MEETING WAS CALLED TO ORDER BY MAYOR PATRICK M. CADLE AT 7:00 PM
COUNCIL
ATTENDANCE: KRISTIE WILKIN: PRESENT JIM CARR: PRESENT
DAVID SHEPHERD: PRESENT JIM REED: PRESENT TRAVIS POLLOCK: ABSENT HEATHER STEIN-WELLS: PRESENT
DEPARTMENT
ATTENDANCE. CEMETERY/STREET: CHRIS JONES: PRESENT WATER: TOM SAUERBREY: PRESENT
SOLICITOR: ROBERT R. STEPHENSON II: PRESENT
FISCAL OFFICER: LISA STITELER: PRESENT
POLICE: CHIEF HOLLAND: PRESENT
COUNCIL
MINUTES
MARCH 20, 2017.
MOTION BY HEATHER STEIN-WELLS AND SECONDED BY DAVID SHEPHERD TO APPROVE THE COUNCIL MEETING MINUTES OF MARCH 20, 2017.
ROLL CALL: KRISTIE WILKIN: Y JIM CARR: Y
DAVID SHEPHERD: Y HEATHER STEIN-WELLS: Y
TRAVIS POLLOCK: N/A JIM REED: Y
MOTION PASSED
THE VILLAGE’S FINANCIAL REPORT PY6.
GENERAL FUND $ 16,954.17
CEMETERY FUND $ 556.52
STREET FUND $ 4,043.93
PARK $ 198.58
POLICE FUND $ 15,837.38
POLICE TRAINING $ 300.00
MVL $ 9,546.53
WATER FUND $ 20,578.65
SEWER FUND $ 16,790.84
STREET LEVY $ 430.00
SEWER R & I $ 352.39
TOTAL FUNDS $ 85,588.99
PAY ORDINANCE
#6: MOTION BY HEATHER STEIN WELLS AND SECONDED BY KRISTIE WILKIN TO APPROVE PAY ORDINANCE #6 IN THE AMOUNT OF
$85,588.99.
ROLL CALL: KRISTIE WILKIN: Y JIM CARR: Y
DAVID SHEPHERD: Y HEATHER STEIN-WELLS: Y
TRAVIS POLLOCK: N/A JIM REED: Y
MOTION PASSED
SPECIAL PRESENTATION: MITCHEL DUNLAP FROM EAGLE SCOUT, TROOP 429 (GNADENHUTTUN, OHIO). MITCHEL EXPLAINED TO THE MAYOR AND COUNCIL THE SCOPE OF HIS PROJECT. HE PLANS TO REPLACE THE SPLIT RAIL FENCE WITH FENCE THAT THE VILLAGE ALREADY OWNS. MITCHEL ALSO PLANS TO CONSTRUCT A SIGN TO IDENTIFY THE PIONEER CEMETERY. THE SIGN WILL BE NEAR THE ENTRANCE AND STAND NEARLY FIVE FEET TALL. THE MAYOR AND COUNCIL THANKED MITCHEL FOR HIS TIME AND WILLINGNESS TO HELP THE VILLAGE. JIM CARR MADE A MOTION TO ACCEPT MITCHEL’S PROJECT FOR THE PIONEER CEMETERY. MOTION SECONDED BY JIM REED.
ROLL CALL: KRISTIE WILKIN: Y JIM CARR: Y
DAVID SHEPHERD: Y HEATHER STEIN-WELLS: Y
TRAVIS POLLOCK: N/A JIM REED: Y
MOTION PASSED
COMMITTEE REPORTS
BUILDINGS & GROUNDS-CHAIRPERSON DAVID SHEPHERD: NOTHING TO REPORT AT THIS TIME.
SEWER & PUBLIC WORKS & COMMUNITY EVENTS – CHAIRPERSON JIM REED: REVIEWED THE LAST BPA MEETING. THE MAIN TOPIC OF CONCERN WAS THE ACCESS ROAD TO THE STORAGE TANK ON PARKHILL DRIVE. THIS STORAGE TANK IS IN NEED OF MAINTENANCE AND REPAIRS. THE PROBLEM IS THAT THE ROAD ISN’T EASILY ACCESSIBLE. TOM IS RECOMMENDING AND ASKING FOR THE STREET COMMITTTE, FINANCE COMMITTEE, AND THE BPA GET TOGETHER AND DISCUSS THE FACTS AND TRY TO COME UP WITH THE BEST SOLUTION FOR THE VILLAGE. COUNCIL AGREED THAT THIS IS THE BEST PLAN OF ACTION.
FINANCE & LONG TERM PLANNING-CHAIRPERSON HEATHER STEIN-WELLS: NOTHING TO REPORT FOR FINANCE. HOWEVER, HEATHER DID RETURNED THE KEY TO THE FUEL TANKS TO THE MAYOR AND LISA. SINCE NERS WILL BE USING THEIR OWN FUEL TANKS NOW. HEATHER WANTED THIS TO BE NOTED IN THE MINUTES. AS OF APRIL 1ST, NERS WILL NO LONGER BE USING THE VILLAGE’S FUEL TANKS.
STREETS, SIDEWALKS & RECREATION-CHAIRMAN TRAVIS POLLOCK: N/A
PUBLIC SAFETY & PUBLIC RELATIONS CHAIRPERSON JIM CARR: NOTHING TO REPORT.
LEGISLATION & PERSONNEL- CHAIRPERSON KRISTIE WILKIN: KRISTIE REPORTED THAT SHE WILL BE ON VACATION ALL NEXT WEEK. SHE IS PLANNING ON VISITING SOME OF THE DEPARTMENTS AND ATTENDING THE LGS CONFERENCE ON WEDNESDAY AND THURSDAY WITH THE MAYOR AND LISA.
DEPARTMENT REPORTS
STREET/CEMETERY-CHRIS: THE STREET DEPARTMENT WAS WORKING ON AN ALLEY OFF OF CHURCH STREET WITH A POSSIBLE SINK HOLE. CHRIS THANKED MAYOR AND TOM FOR THEIR HELP WITH LOOKING INTO THIS PROBLEM. THE DEPARTMENT HAS BEEN BUSY WITH PATCHING POTHOLES AND TRIMMING TREES ALONG THE ROADSIDES. THE DEPARTMENT HAS ALSO STARTED MOWING AT THE CEMETERIES. WITH THE MOWING GEARING UP, CHRIS IS REQUESTING COUNCIL’S APPROVAL TO ADVERTISE FOR THREE (3) SEASONAL WORKERS. HEATHER ASKED LISA IF THIS WAS IN THE BUDGET. LISA CONFIRMED THAT THIS WAS BUDGETED FOR AND SHE APPROVED SEASONAL WORKERS. KRISTIE MADE A MOTION TO AUTHORIZE CHRIS TO ADVERTISE FOR THREE (3) SEASONAL WORKERS FOR THE STREET, CEMETERY, AND PARK DEPARTMENTS. MOTION SECONDED BY DAVID SHEPHERD.
ROLL CALL: KRISTIE WILKIN: Y JIM CARR: N/A
DAVID SHEPHERD: Y HEATHER STEIN-WELLS: Y
TRAVIS POLLOCK: N/A JIM REED: Y
MOTION PASSED
POLICE DEPARTMENT-CHIEF HOLLAND: MONTHLY REPORT:
TOTAL INCIDENTS: 238
TOTAL OFFICER REPORTS: 28
TOTAL MISDEMEANOR & FELONY ARREST: 10
TOTAL CITATIONS: 40
CHIEF REPORTED THAT HE RECEIVED TWO RESIGNATIONS. ONE FROM BRYAN PATRICK, PART TIME DISPATCHER, EFFECTIVE MARCH 28TH. ONE FROM TYLER WALKER, PART TIME PATROLMAN, EFFECTIVE APRIL 1ST. JIM CARR MADE A MOTION TO ACCEPT THESE TWO RESIGNATIONS. MOTION SECONDED BY JIM REED.
ROLL CALL: KRISTIE WILKIN: Y JIM CARR: N/A
DAVID SHEPHERD: Y HEATHER STEIN-WELLS: Y
TRAVIS POLLOCK: N/A JIM REED: Y
MOTION PASSED
CHIEF THEN ASKED FOR COUNCIL’S APPROVAL TO HIRE ONE (1) PART TIME DISPATCHER AND TWO (2) PART TIME ROAD OFFICERS. JIM CARR MADE A MOTION TO AUTHORIZE THE CHIEF TO FILL THESE POSITIONS MENTIONED ABOVE. MOTION SECONDED BY JIM REED.
ROLL CALL: KRISTIE WILKIN: Y JIM CARR: N/A
DAVID SHEPHERD: Y HEATHER STEIN-WELLS: Y
TRAVIS POLLOCK: N/A JIM REED: Y
MOTION PASSED
CHIEF UPDATED MAYOR AND COUNCIL ON THE PROGRESS WITH THE SALLY PORT. THE NECESSARY PERMITS HAVE BEEN APPLIED FOR AND CONSTRUCTION SHOULD BE STARTING WITHIN A MONTH. CHIEF ALSO REPORTED THAT THE ANNUAL BICYCLE RODEO IS SCHEDULED FOR MAY 6TH AT 9 AM AT THE CIVIC CENTER.
FISCAL OFFICER- LISA STITELER: LISA REPORTED THAT THE WATER/SEWER DEPARTMENT WILL HAVE TWO (2) CD’S MATURING SOON. THE BPA WILL MEET NEXT WEEK AND DECIDE WHAT THEY PLAN TO DO WITH THIS TWO CD’S. PIONEER COMPUTER IS STILL WORKING WITH LISA ON GETTING THE TIMECLOCKS SET UP AND WORKING AT THE STREET DEPARTMENT. LISA ALSO REPORTED THAT THE MAJORITY OF THE MONEY HAVE BEEN MOVED FROM HUNTINGTON BANK TO CENTURY. FOR THE MONTH OF MARCH, THE VILLAGE EARNED $892 IN INTEREST. NORMALLY THE VILLAGE HAD TO PAY HUNTINGTON MONTHLY FEES OF ABOUT $350 - $425. THIS IS A HUGE SAVINGS FOR THE VILLAGE!
WATER/WASTE WATER- TOM SAUERBREY: TOM EXPLAINED A LITTLE MORE DETAIL ABOUT THE NEED FOR THE ACCESS ROAD TO THE STORAGE TANK.
LEGAL COUNSEL- BOB STEPHENSON: NOTHING TO REPORT.
MAYOR: SEVERAL THINGS TO REPORT ON. FIRST OF ALL, MAYOR REPORTED THAT CAROL SWIGERT WILL BE HANDLING THE FREE POOL PASS PROGRAM AGAIN THIS YEAR.
THE GUARD RAIL AT THE END OF EAST CANAL HAS BEEN REPLACED. AN UNINSURED DRIVER WRECKED INTO IT SEVERAL WEEKS AGO. THE VILLAGE PAID FOR THE SUPPLIES AND THE STATE DID THE LABOR.
THE THOMAS R. LITTLE FUND IS WELL ON ITS WAY NOW. THE FIRST FESTIVAL IS SCHEDULED FOR AUGUST 19TH 10 AM – 10 PM. MORE DETAILS TO COME.
REAGENT INC. HAVE STARTED SURVEYING WORK AND THE CIC IS CONTINUING TO WORK ON GETTING THE RAILROAD SPUR STARTED. THE MAYOR WENT TO INSTITUTE, PA TO VISIT ANOTHER REAGENT FACILITY. THE VISIT WAS GREAT AND THE MAYOR IS EXCITED FOR THE COMPANY TO MOVE INTO THE INDUSTRIAL PARK.
THE MAYOR HAS NO UPDATE ON CAITO FOODS AT THIS TIME.
THE MAYOR SAID HE SENT A LETTER TO HVCOIL ASKING FOR THEM TO PUT IN WRITING WHAT EXACTLY THEY WANT FROM US REGARDING ANY SORT OF TAX ABATEMENT.
MAYOR WILL BE MEETING WITH MAYOR MERCER, FROM THE CITY OF COSHOCTON TOMORROW JUST TO MEET AND COMPARE NOTES.
MAYOR IS STILL DISCUSSING OPTIONS WITH PARADISE ENERGY AND AEP REGARDING THE SOLAR PROJECT. THE MAYOR WOULD LIKE TO MEET WITH THE FINANCE COMMITTEE BEFORE THE NEXT COUNCIL MEETING TO REVIEW SOME OF OUR OPTIONS.
OLD BUSINESS: COUNCIL DISCUSSED THE LOT SPLIT AT 507 E STATE STREET FOR SANDRA TRIPLETT. AFTER A BRIEF DISCUSSION, JIM CARR MADE A MOTION TO APPROVE THIS LOT SPLIT. MOTION SECONDED BY DAVID SHEPHERD.
ROLL CALL: KRISTIE WILKIN: Y JIM CARR: Y
DAVID SHEPHERD: Y HEATHER STEIN-WELLS: Y
TRAVIS POLLOCK: N/A JIM REED: Y
MOTION PASSED
TIM KILPATRICK WAS PRESENT TO VOICE HIS CONCERNS AND REQUEST TO CHANGE HIS ADDRESS FROM FIRST REAR STREET TO CLOUGH LANE. COUNCIL DISCUSSED THIS ISSUE IN DETAIL AND AGREED WITH HIS CONCERNS AND APPROVED HIS REQUEST. DAVID SHEPHERD APPROVED CHANGING THE NAME OF 1ST STREET REAR TO CLOUGH LANE. MOTION SECONDED BY JIM CARR.
ROLL CALL: KRISTIE WILKIN: Y JIM CARR: Y
DAVID SHEPHERD: Y HEATHER STEIN-WELLS: Y
TRAVIS POLLOCK: N/A JIM REED: Y
MOTION PASSED
NEW BUSINESS: COUNCIL DISCUSSED AND APPROVED THE POOL RATES AND KEPT PRICES SAME AS LAST YEAR. JIM CARR MADE A MOTION TO APPROVE THE MAYOR’S RECOMMENDATION TO LEAVE THE PRICES FOR THE PARK/POOL THE SAME AS LAST YEAR. MOTION SECONDED BY HEATHER STEIN-WELLS.
ROLL CALL: KRISTIE WILKIN: Y JIM CARR: Y
DAVID SHEPHERD: Y HEATHER STEIN-WELLS: Y
TRAVIS POLLOCK: N/A JIM REED: ABSENT
MOTION PASSED
COUNCIL ALSO DISUCSSED AND APPROVED RAISING THE GUARDS WAGES TO $8.15 PER HOUR. KRISTIE WILKIN MADE A MOTION TO INCREASE THE LIFEGUARDS WAGES TO $8.15 MOTION SECONDED BY HEATHER STEIN-WELLS.
ROLL CALL: KRISTIE WILKIN: Y JIM CARR: Y
DAVID SHEPHERD: Y HEATHER STEIN-WELLS: Y
TRAVIS POLLOCK: N/A JIM REED: Y
MOTION PASSED
OTHER BUSINESS: NONE
SCHEDULE COMMITTEE MEETINGS: FINANCE COMMITTEE WILL MET ON
AUDIENCE: NOTHING.
PRESS: NOTHING.
ADJOURN
AT 7:50 PM, JIM CARR MADE A MOTION AND JIM REED SECONDED TO ADJOURN UNTIL THE NEXT MEETING ON APRIL 17, 2017.
ROLL CALL: KRISTIE WILKIN: Y JIM CARR: Y
DAVID SHEPHERD: Y HEATHER STEIN-WELLS: Y
TRAVIS POLLOCK: N/A JIM REED: ABSENT
MOTION PASSED
LISA STITELER, FISCAL OFFICER MAYOR, PATRICK M. CADLE