E-board Minutes 9-6-07

8:00-9:08pm

Attendance: Ke, Craig, Eric, Matt, Brad, Lara, Sarah, AM

Upcoming Dates:

1st Mock Camp

EdFest

1st Day Camp (Water Camp)

Director Training Session

Diamondbacks Game

Car Wash

Under the Sea Day Camp

9/9 at 5pm in MU 224

9/12 at 6pm at Hassayampa

9/14 at Balsz

9/16 after general mtg

9/21

9/22 at 8am

9/28 at Thew

  1. Brad
  2. Intramurals
  3. We should charge $5/person for football
  4. Brad should sign up for a team and will talk about it at Sunday mtg
  5. Budgeting
  6. Brad wants more specific amts determined for each section of his budget
  7. He also needs to know how much the BBQ cost - $85
  8. Sarah
  9. Sept. 26 Evenings in Education
  10. 4:40-6:00 – if we need set up time, we need to come earlier
  11. Each station will be 20 minutes
  12. We should talk about what/why we’re doing it, since we’re teaching college freshman, not 5th graders
  13. we will still do the actual activities (Under Sea camp), but we’ll talk about how CS works while we’re doing it
  14. We will also do future talks
  15. Freshman who attend will get credit (they’re required)
  16. Water Camp
  17. *Buckets needed!
  18. there are 2/3 at Eric/Matt’s house
  19. they need about 5, so Eric will send out an e-mail
  20. Other Supplies needed
  21. Charcoal for crushing/turning to powder – Eric/Matt will supply
  22. 5-7 Wine corks – Lara?
  23. 2 Clear 2-L Bottles – Craig?
  24. 5-7 Glass cups – Sarah will supply these
  25. Coffee filters - Matt will supply
  26. Juice pitchers – Brad, Eric/Matt
  27. Stations
  28. Water conservation
  29. Water adhesion/cohesion
  30. Water filtration
  31. Hydrologic cycle
  32. After-Camp dinner @ Chipotle? 
  33. Ke and Matt B will not be available to get supplies
  34. Lara will go shopping
  35. AM will get stuff from storage unit
  36. Ke and Matt will e-mail what is needed
  37. Big Camp
  38. Suggestions for alternate locations?
  39. Sarah would like the rest of e-board to search for camps, but she needs to be the one to contact them
  40. Big CampTeam
  41. Have 6 people working together rather than separate committees
  42. When should we start asking for applicants?
  43. After e-board retreat, so we have time to discuss this further
  44. Craig
  45. Everyone needs to send their budgets (in proper format) asap, so Craig can finish it – Sarah, AM, and Eric’s budgets are the only ones Craig has, but Ke’s is zero
  46. If you have questions, look at Sarah Mapes’ e-mail that explains how to expand your budget into categories
  47. Accounts need to be changed – it will be taken care of by next week
  48. Ke
  49. Website
  50. We just got access to our webpage
  51. Ke made slight alterations
  52. Ke will add that shirts are available for $10
  53. Everyone needs to pick up their “dot” alias (e.g. cs.treasurer)
  54. AM
  55. E-board Mtg 9/20
  56. Can we reschedule it so several e-board members can go to Muse concert?
  57. The car wash is that weekend, and the Sunday mtg will be a mock camp, so we cannot just cancel e-board for that week
  58. Rescheduled for 9/19 @ 9:30pm
  59. New member sheets
  60. Lara will give them to Ke, so she can update the listserv
  61. Password-protecting old members
  62. Ke will look into password-protecting our archives
  63. Ke will get rid of the old old roster; Lara will make a new one
  64. Lara will have sign-up sheet for roster at next general mtg
  65. EdFest 9/12 6:30-8:30 (set-up at 6)
  66. Newsletter will ask for volunteers, and we will have a sign-up sheet at Sunday mtg
  67. Activity – Paper airplane design contest
  68. AM/Eric will get supplies (scrapbooks, trifold, etc.) from office before 5
  69. Candy
  70. Brad will get it
  71. Eric
  72. E-board retreat (1st weekend in Oct.)
  73. Lara will book the Multicultural Lounge in Payne (MCL) from 4pm Friday to 8pm on Saturday
  74. Newsletter is awesome, yay! 
  75. Eric will tell people that they can sign up for stuff through e-mail if they can’t make the mtg
  76. Sunday Mtg
  77. Announcements of upcoming events – intramurals, baseball game, car wash, water camp, after-camp dinner, edfest
  78. Brad will have icebreaker and intramural sign-up
  79. Lara will have roster and attendance sheets
  80. AM will bring new counselor forms and talk about “dos and don’ts”
  81. Mock camp – Ke may not be able to attend
  82. Car Wash
  83. Schedule – 8am to 2pm