Athabasca & District Minor Hockey Association
Executive Meeting
Athabasca Regional Multiplex Facility (Lounge)
January 23, 2008
Page 8 of 8
Athabasca & District Minor Hockey Association
Executive Meeting
Athabasca Regional Multiplex Facility (Lounge)
January 23, 2008
Attendance: Mark Kanzig, Randy Reimer, Sharon Greene, Darryl Anderson, Wendy Hutchison, Karen Tangedal, Rick Bendall, Nova Saxton, Pam Carlton, Donna Gustafson, Darcy Tangedal, Brad Sakowich, Don Dron (6:43 p.m.)
1.0 Call to Order
Mark Kanzig called the meeting to order at 6:39 p.m.
2.0 Approval of Agenda
Motion by Randy Reimer to approve the Agenda as presented.
Seconded by Sharon Greene
Motion Carried.
3.0 Approval of Minutes – December 5, 2007
Motion by Pam Carlton to approved the December 5, 2007 as previously distributed.
Seconded by Brad Sakowich
Motion Carried.
4.0 Business Arising from the Minutes
4.1 Multiplex Update & Transition Committee Update
Mark Kanzig presented the executive with ARMS correspondence dated January 21, 2008 updating the status on the Multiplex Facility. It was noted that a tentative date to move into the facility has been set for February 11 – 16; however a specific date has not been set due to training of Multiplex staff - it is every intention that skating at the multiplex be available for the February 16th weekend. As clarification:
Ø Once date confirmation is received for skating, please advise visiting teams.
Ø Blocked ice rates for 2008-2009 is set at $68/hr + GST.
Ø There is “no smoking” anywhere in the building.
Ø No alcohol in dressing rooms.
Ø Grand Opening Ceremonies scheduled for March 7-9.
Ø PeeWee Provincials March 14-16.
Ø Last day of ice is March 23, 2008.
Discussion ensued with respect to any end of season tournaments, potential to delay last day of ice pending SPHL Playoff extension confirmation – to address with Rob Balay.
Mark Kanzig reported that a Special Executive Meeting was called January 2, 2008 – 7:00 p.m. – Town of Athabasca Meeting Room to discuss minor hockey’s part in the Multiplex Grand Opening events and ceremony. At the meeting Mark noted that he, Tina Biro, and Deidre Runcer held a brainstorming session and discussed the following:
Ø Fans requested to wear ADMHA colors – Black/Yellow/White
Ø Offer fans – blow-up noise makers (Tina Biro currently looking into)
Ø Opening Speech & Introduce teams – President or Vice-President
Ø Banners to be transferred from old arena to Multiplex (Banner Proposal Required for ARMS approval) – Divisional Teams bringing in their past banners.
Ø Puck Drop – Possibly Dave Gordichuk
Ø Black and White Game – to encompass every level of hockey from Pre-Novice to Alumni.
Discussion ensued with respect to the following:
Ø Dressing Room usage for Black & White Game – Can all dressing rooms be utilized?
Ø Special Permit for inter-divisional to Alumni “Black and White Game” scheduled from 6:30 p.m. – 10:00 p.m., Saturday, March 8, 2008 (Wendy Hutchison agreed to obtain)
Ø Group Photograph of Black & White participants – (Sharon agreed to find a photographer)
Ø Program (Nova agreed to design)
Ø Alumni participants (Mark agreed to meet with some potential Alumni players to discuss criteria)
Ø Pre-Recordings from Alumni players regarding their experience/memories of minor hockey (Mark & Randy agreed to approach)
As information, the following Minor Hockey Grand Opening Schedule was presented:
Ø Friday, March 7th – Grand Opening - ADMHA has ice time which includes regular practice and games.
Ø Saturday, March 8th – Grand Opening Ceremony Schedule (all user groups)
Ø Sunday, March 9th – Grand Opening – Regular ADMHA schedule.
It should be noted that Don Dron entered the meeting at this time.
4.2 Referee Payment Proposal/Retention of Officials
A Referee Payment Proposal/Retention of Officials document was received from Dustin Pysyk, Referee Assignor, was presented to the executive for review and consideration.
Discussion ensued with respect to Option #1 which stated:
“That Minor Hockey sets up a sub-account that Trevor, and I (Dustin) have access to. The object of this would be to allow Trevor to transfer a set amount of money into this account each week, bi-weekly, or monthly. I (Dustin) would be able to withdrawal the amount of money each week in order to pay the referee’s cash each weekend as this was important to most of my (Dustin’s) officials that I (Dustin) talked to. I (Dustin) understand that a better tracking system would be necessary, but I’m will to put one in place that will see that everyone is covered.”
Motion by Karen Tangedal to support the said Referee Payment Option #1 as presented amending the “set up of an account” to “issues a cheque for a set amount” for the remainder of this season; and further, re-evaluate the Referee Payment process for the upcoming 2008-2009 season.
Seconded by Randy Reimer
Motion Carried.
It was the decision of the executive to table “Retention of Officials” to the next meeting.
5.0 AHPA (Athabasca Hockey Parents Association)
5.1 Chairperson – Virginia Krysta-Gill (Absent)/Karen Tangedal
Karen Tangedal reported the following:
· Second round of Kitchen Concession duties are about to come to a close, and it was noted that because of no firm date for the Multiplex move it is hard to schedule duties and supplies on a week to week basis.
It was noted that the executive would support the AHPA to close the kitchen concession, once the second round of duties is completed.
· With respect to kitchen items (such as freezers, coffee machine, hot chocolate machine, etc) it was the decision of the executive that these items should be stored for the time being (there is some storage space available to minor hockey at the multiplex).
· With respect working with Al Zahar, the AHPA is still awaiting feedback on an honorarium proposal. If this proposal is approved, the AHPA could carry on with scheduling. (Brad Sakowich agreed to contact Al Zahar regarding an AHPA meeting and will advise Karen of the status).
· Awards Night – It was clarified that the ADMHA Awards Night is scheduled for April 10, 2008 at Edwin Parr Composite High School Gymnasium.
5.2 Treasurer – Deidre Runcer (Absent)
Nothing to report at this time.
6.0 Treasurer – Trevor Marks (Absent)
Mark Kanzig had reported that the 2007 Bantam Provincial Host Committee agreed to commit approximately $18,000 for the purchase of 2-new hockey nets and fitness equipment to the Multiplex Facility.
Discussion regarding, but not limited to, the dedicated items offered to the multiplex and agreed upon by the Provincial Tournament Host Committee as well, concern with respect to the fitness equipment. It was felt that the committed funds should be earmarked for more hockey related equipment.
Motion by Darcy Tangedal to recommend to the Bantam Provincial Host Committee to reconsider the commitment to purchase fitness equipment for the Multiplex Facility and dedicate these funds towards more hockey related equipment (ie: outdoor rink).
Seconded by Don Dron.
Motion Carried.
6.1 Financial Reports
On behalf of Trevor Marks, Sharon Greene presented the executive with the ADMHA Financial Reports as of January 21, 2008 for information.
On behalf of Hugh Greene, Sharon Greene reported that with respect to the CKBA/Oilers Broadcast initiative, Hugh is in the process of developing invoices that will be sent out to the 8-sponsors who so generously contributed to the initiative for the 2007-2008 season. This year the ADMHA realized a profit of $6,000 in the limited time that was available to solicit the ad space and Hugh feels that if the ADMHA chooses to pursue this project, the ADMHA can only do better in years to come.
6.2 Outstanding Fees
Motion by Brad Sakowich that any player with confirmed outstanding ADMHA fees be banned from the ice until the outstanding feeds are paid in full; and further, this action be implemented immediately.
Seconded by Randy Reimer.
Motion Carried.
6.3 AHPA Account
It was the consensus of the executive that the AHPA Account remains active, and further noted that although the concession is not available for funding; the purpose of the AHPA is to assist in ways to ensure registration fees are subsidized. The AHPA will still require positions to be filled as the AHPA as the Association knows it will have to change. The AHPA may have to look at different options to fulfill the need to keep fees low, such as fundraisers, events, etc.
7.0 SPHL (Sturgeon Pembina Hockey League – www.sturgeonpembinahockey.com)
–Tina Biro (Absent)
Wendy Hutchison reported the following with respect to playoffs:
Ø SPHL Playoff format is now available.
Ø Overage Goalie Criteria to be reviewed by a sub-committee to address any guidelines.
Ø Hinton PeeWee A team requested to move to PeeWee B for playoffs. Their request was defeated.
Ø Currently working on the constitution to provide guidance for the amount of time given for flood. Currently there are no guidelines; however, note all games must be 3-20 minute periods – no exceptions. If time permits, please play as much stop time as possible. Exceptions would be as otherwise stated in the constitution.
It should be noted that Randy Reimer left the meeting at this time.
8.0 Hockey Alberta (www.hockey-alberta.ca) /Registrar – Wendy Hutchison
Wendy Hutchinson offered the following update:
· Although there had been difficulties with on-line reports due to the new registration transition, Alberta has won an award for the first to enter all players.
· Hockey Alberta Red Deer – renovation.
· Hockey Alberta has proposed an increase in fees paid to them of $1.35/player for a total of $31.00 per player – this will be voted on at the Hockey Alberta AGM.
· Goal tender equipment requirement deadline September 2009-2010 season (can utilize old pads for one more season).
· Playsmart Jamboree – If interested in hosting a Playsmart Jamboree this year contact Murray Summers.
· Head Coach for PeeWee must have “Checking” certification.
· Provincial categorization changes – not a lot of feedback from this executive – therefore, proposal as sent out will most likely go through - will be voted on at the AGM.
· Hockey in the Rockies went well, may have the same event format in September/2008 – Drayton Valley.
· Alberta Cup Zone Camp (Bantam 2nd Year players) – April 11-13.
· Provincial Package – has been distributed to Directors indicating playoff criteria.
9.0 Division Directors
9.1 Girls – Donna Gustafson
Donna Gustafson reported the following:
Ø Current standings.
Ø Scheduling issue is rectified – team has 1-make-up game to do.
Ø There may be talk between Athabasca and Boyle with the possibility of merging for the next season.
Ø As information, Northern Border Stars Elite AAA Hockey recruitment notice was presented. Sharon agreed to post at the arena.
9.2 Pre-Novice – Nova Saxton
Nova Saxton reported the following:
· Concern regarding team being bumped for a Provincial game. It was clarified that Provincial games will take precedence over practices.
· Concern regarding team duty obligations. It was noted that for the upcoming season Sharon Greene has agreed to supply each team with a “Team Handbook” as a resource tool for team duties and obligations.
9.3 Novice – Brad Sakowich
Brad Sakowich reported the following:
· Season is going well.
· Awareness regarding the scheduling blocking of ice for tournament(s).
· Current standings.
· Concern regarding playdowns going so long (March 30, 2008).
9.4 Atom – Hugh Greene (Absent)
On behalf of Hugh Greene, Sharon Greene reported:
· Regular season league play is coming to a close and the teams are entering into their Provincial Playdowns.
· Pre-Novice/Novice/Atom T-Shirt Fundraising Concern – When the idea of the fundraising was discussed amongst the respective Directors. The Directors felt that is would be nice to try something new. It may not have turned out as well as first hoped but the idea was presented to a few of the parents which thought it was all right and the Directors were trying to do what they thought was best for the Association as a whole. Parents must voice their concerns to the respective Directors prior to a fundraiser taking place. A positive attitude would definitely benefit the organization as a whole.
9.5 PeeWee – Pam Carlton
Pam Carlton and Mark Kanzig reported the following:
· Current standings.
· Host Provincial Tournament planning is going well. Any volunteers would be welcomed.
· Request for the AHPA to donate Gatorade – AHPA may not be able to fund.
9.6 Bantam – Darcy Tangedal
Darcy Tangedal reported the following:
· Current standings.
· Bantam AA – Al is doing a good job keeping the team focused. Would recommend not going to a AA status.
· Hoping for a good Provincial run.
9.7 Midget – Darryl Anderson
Darryl Anderson reported the following:
· Current standings.
· Midget A is down a goalie (cracked hip) may use Bantam goalie.
10.0 Equipment Manager – Don Dron
Don Dron requested assistance for the upcoming move to the Multiplex. It was agreed by the Directors present that each team would ensure their equipment be transferred and this information will be given to the respective Managers.
Concern was raised by Pam Carlton with respect to the PeeWee A jerseys – “A” had been ironed on, not sewn on; therefore, they will require extra care when washing. Pam recommends sewing for any future jerseys.
11.0 Coaching Director – Rick Bendall
Rich Bendall reported the following:
· Will remind coaches that they must seek authorization from the respective coach before moving a player up from another team.
· A quick meeting was held with the Player Evaluation Process/Code of Conduct subcommittee and a draft document may be available at the next meeting.
12.0 Ice Scheduler – Russ Strathdee (Absent)
Nothing to report.
A concern was brought forward with respect to updated/confirmed weekly schedules being emailed. Mark Kanzig agreed to discuss the concern with the Ice Scheduler.
13.0 Other
13.1 Minor Hockey Week
Mark Kanzig proclaimed January 28-February 2, 2008 as Athabasca Minor Hockey Week. It was noted that the AHPA agreed to donate a pop and hot dog or hamburger to each ADMHA player and a hot chocolate/mocha to each ADMHA Coaching staff. Nova Saxton agreed to design the required coupons for the aforementioned.