Kentucky Lacrosse Association
Board Meeting
November 8, 2011
Ann Fleming called the meeting to order at 6:30 p.m. at the Old National Bank.
In attendance: Jonathon Henry, John Peabody, Greg Beachy, Wayne Coffey, Tim Thompson, Brandon Davis, Steve Auden, Edie Fullerton, Chris Niblock, Dean Walker, Patrick Segers, Byron Miller, and Crystal Kannapell.
Absent: Russ Davenport, Jacob Knight, Bert Severns, Bill Stewart, Kennedy Simpson, and Ryan Smith.
Brandon made a motion “to approve the October 11th meeting minutes as amended”; Jonathon seconded the motion; the minutes were unanimously approved.
President’s Report: Ann did not give a report because we had a busy agenda but collected each member’s Conflict of Interest form for US Lacrosse.
Financial Report: Chris reported that we received 20 grant requests, 10 from new programs. Chris shared his suggestions for how much money we give for each grant proposal. Discussion for all grant proposals ensued:
1. Steve made a motion that “7 new programs receive a blanketed amount of $1375.00,” Byron seconded. There was discussion that there are 10 new programs. It was also mentioned that Chris delegated money based on the specific needs of each program. A vote was held, 12 against, 2 in favor.
2. Byron moved that “we give the amount suggested by Christ to 8 of the ten new programs (excluding LYLA and Lexington Lizards) with the exception of Scott Co. HSB, who would receive $1,000 and Bryan Station HSB, who would receive $1600.” The motion was seconded by Steve. After much discussion, a vote was held and unanimously approved.
3. Byron made a motion that “we give LYLA the amount suggested by Chris and table the request made by Lexington Lizards until we gather more information.” Brandon seconded and the vote was unanimously approved.
4. Jonathon moved that “the grant request from Beaumont MSB be denied due to the fact they were requesting money for convention fees and that set a bad precedent for future grants.” The motion was seconded by Patrick and passed by unanimous vote.
5. Steve moved that “the grant requested by BLOA and KLUB to purchase a camera and projector be denied. Instead, KLA would purchase a camera and two projectors; one for HD film and the other for Power Point (not to exceed the cost of $1200) that could be borrowed by anyone requesting use with first consideration going to BLOA and KLUB.” Brandon seconded. The vote was passed 13 to 1.
6. Steve made a motion that “the rest of the grant money be awarded as suggested by Chris, with the exception of Ballard HS who would receive $750.” The motion was seconded by Jonathon and passed unanimously.
High School Boys: John reported that he is now the HS boys Coordinator and Russ will be HSB Administrator. He also reported that he met with refs and Div III coaches/reps in Lexington about scheduling issues. A coach/rep also discussed the possibility of having the Div III tournament in the Lexington area since four of the teams in Div III are from that area.
John made a request that next year the KLA make available the types of things the KLA will grant money towards. John also suggested that we look into Skyping or conference calling for those who are outside of Louisville and would like to be a part of the board meetings. It was also suggested that a “State Liaison” position be created for teams outside of the Louisville area. Brandon is looking into skyping.
High School Girls: Patrick reported that he held a coaches meeting last Saturday. It looks that there may be 9 Division I teams and 10 Division II; there is still some question about Lexington HSG teams. Steve recommended that Patrick write up the schedule with 9 teams in each Division, if more teams are later added, Saturday games can be added to the schedule.
Patrick moved that “Stu Bayley and Kate Lawlor” be the coordinators for the HSG All American selection committee.” Brandon seconded and the motion was passed unanimously.
KLA is in the process of setting up 6 weeks of coaching clinics put on by more seasoned coaches for new programs. The clinics will also be open to MSG coaches.
An At-Large survey was given to HSG Coaches at the coaches meeting and it was decided that some teams will have cuts this year due to the large numbers of girls coming out to play. It is the hope of KLA that “at large” players can be placed on Division II Teams instead of creating a KLA Team. This may be an issue with JCPS Admin.
Middle School Boys: no report
Middle School Girls: Edie is organizing teams and hoping to have a coaches meeting on November 19 or 26. MSG still does not have enough coaches. John Worthington would like to have a referee training day to be held at Sacred Heart Academy one of the last 2 weekends in February. KLA will contact LYLA to see if there will be any MSG teams from Lexington.
Website: Ann reported that USL has offered KLA a different prototype for Chapter websites (ours is a league administration site). Jacob is to look into this. It was suggested that two tabs be added to the website, one for advertising and one for camps. It would be stated that KLA does not endorse any of the ads or camps listed. It was also suggested that KLA create a Facebook page.
State Championship: Tim reported that the RFPs will be sent out in December. There was discussion on how much KLA should charge for entry fee. It was suggested that the MS Championship should be held on the Saturday following HSB Championship and that KLA be sure to invite Lexington MSB teams. There will be two MSB’s Championship games 5th and 6th Grade and 7th and 8th Grade. Trinity has offered to host the boys’ games again this year. The Girls will have a Division I State Championship and Division II Division Championship to be bid out; Brandon suggested that Sacred Heart Academy be included.
League Operating Procedures: Wayne brought forth the KLA 2012 Girls High School and Middle School LOP. The following changes were made:
1. (2.4) the words “or coach” were removed
2. (6.3) “daylight savings” remains the verbiage for when the game clock changes. Varsity will be a 25 min. running clock with a 5 min. half. JV will be a 20 min. running clock with a 5 min. half. After daylight savings, V 25 min. stop clock with 10 min. half and JV 25 min. running clock with 5 min. half (with exceptions made for the 10 point rule as specified in USL rules)
3. It was added that by mutual consent of coaches both HSG and MSG half times can be shortened.
4. (9.2) changed to State and Division II Playoffs
5. (10.2) changed to All-Division instead of All Conference
6. (10.4) changed to All-Division and All-State
KLA 2012 Youth/MSBs LOPs were discussed with minor changes.
KLA 2012 HSB LOPs were discussed with the following changes:
1. (10.5) Division III: dates changed to Monday 14th, Tuesday 15th
2. (11.3 and 11.5) specific dates were eliminated and replaced with the words “by specified date.”
Steve moved that “we approve the LOPs as amended,” Jonathon seconded and they were approved by unanimous vote.
Ann moved that “we approved the forms to send out to coaches,” Dean seconded and they were approved by unanimous vote.
Ann discussed the gender issue. KHSAA rules state that if a school offers a both a girls and a boys program, the girls must play on the girl team. No boy is allowed to play on a girl team. It was suggested that KLA hold to the same standard. When Wayne contacted USL on this issue, he found their policy does not forbid it, but does not encourage it. Ann will contact Bollinger Insurance for additional clarification.
Special Events/Education: Dean reported that both USL Coaching clinics have met their minimum number of sign ups. There are groups coming in from GA and OH. He will need help from the board on Saturday and Sunday from 8:00 AM until 9:15 AM and again from 11:30 AM until 12:45 PM.
Old Business: Dick’s Sporting Goods has approached Ann about becoming “the” lacrosse retailer in the area. Ann discussed several options with community marking manager, but found that there was no benefit to KLA. Ann also informed the manager that KLA has two local sporting goods stores that have been very supportive of KLA in the past.
New Business: Wayne announced that BLOA is developing a website. They have also developed a relationship with River City. They are creating new training coordinators who will be going to convention. BLOA will be sporting the NCAA uniforms this year. Recruitment is going well with 12 new recruits, one in No. KY. So. Ohio Officials will be helping to train No. KY officials.
Greg announced that KLUB also has a new training coordinator (Greg), they will be holding two training sessions in December; one for new officials, one for officials with one or more years of experience. Discussion ensued about whether or not they should invite coaches to the ref. training to get a better understanding of the rules of the game.
The next monthly Board Meeting will be December 13. Future dates are December 13, January 10, February 7*, March 13, April 3* and May 8 (*changed from 2nd Tuesday due to conflicts).
**On November 18th, as a follow up to our last Board meeting and the review of the Lexington Lizards grant application ($3,000 for 12 sets of equipment and helmets), Ann Fleming contacted Linda Borkowsky, the President of Lexington Youth Lacrosse Association for clarification of the LYLA budget. Linda explained that, “LYLA does not offer financial support to the Lizards other than as a financial clearinghouse for their income & expenses.” Therefore, Ann made the motion for an electronic vote "to approve the $1,500 KLA Treasurer's recommendation for the Lexington Lizards." The motion was seconded by Chris Niblock and was unanimously approved.