SCARCROFT PARISH COUNCIL

Minutes of theAnnual and Ordinary Meeting of the Council held on Monday 19th May 2014

at the Village Hall, Scarcroft at 7.30pm

PRESENT: Councillors: P. Procter (Chair), P Thompson, G Jameson,

P Swain, B Murray, R Middleton, J Wright

IN ATTENDANCE:G P Carter (Clerk)

PUBLIC REPRESENTATIONS
None made
TO ELECT A CHAIRMAN for 2014/15
Cllr B Murray was unanimously elected Chairman
TO ELECT A VICE CHAIRMAN for 2014/15
Cllr J Wright was unanimously elected as Vice Chairman
APOLOGIES FOR ABSENCE
Apologies were received from Cllr D Eshelby and Cllr S Wilson
DECLARATIONS OF INTEREST AND CONSIDERATION OF DISPENSATIONS
None made
STANDING ORDERS and FINANCIAL REGULATIONS and RISK MANAGEMENT
Resolved to adopt the Financial Control Procedures, General Risk Assessment and Clerk’s Risk Assessment, already circulated, with effect from 20.5.14. Standing Orders are currently being reviewed and revised.
BANK MANDATE
  1. NS&I- papers for changes to mandate approved and signed.
  2. Barclays – Clerk to arrange a meeting.
/ Clerk
INSURANCE
Resolved to accept a quote from Came & Company for 2014/15 and to commit to a 3 year agreement ending 31.5.17 / Clerk
APPOINTMENT OF COMMITTEES and REPRESENTATIVES ON OUTSIDE BODIES
Resolved to have Standing Committees and Representatives on Outside Bodies as listed in Annex 1.
POLICE
PCSO Geoff Nottingham attended and gave a report. There had been no reported crime in Scarcroft in the last 2 months.
TO CONSIDER APPROVAL of MINUTES of the MEETING held on Monday 28.4.14 at 7.00pm
Minutes were approved and signed as a true record by the Chairman.
LEEDS CITY COUNCIL
  1. Resolved to ask for 1,000 each of the bulbs, but to not request any trees at present.
  1. Email from Ward Cllr Robinson aboutrepairs/surface dressing of Syke Lane noted.
/ Clerk
PLANNING
  1. The following applications had been received and comments agreed as below to be submitted:-
P/14/02104/FU/NE – no comments
P/14/02257/FU/NE- no comments
P/14/01937/FU/NE – the Parish Council were disappointed to see an application to change a bungalow to a house, when feedback from the Neighbourhood Development plan had shown that there was a high demand for bungalows in the village.
P/14/02448/FU/NE- Concerns were expressed that the proposed balcony could overlook adjacent properties.
P/14/02451/FU/NE – no comments
TPO 14/02792/TR – councillors wished to review the application on line and send comments to the Clerk for submission. / All
ORGANISATIONAL MATTERS
  1. Cllr Jameson told the meeting thatoffers of sponsorship had been received from Riverside Nurseries and several residents, Greenscapes Nurseries will sponsor a raised bed next to the Village Hall and fill with low maintenance plants. An additional planter needs to be ordered.
  2. Cllr Bryant attended and gave a résumé of what had been done by Bardsey Parish Council prior to the boundary changes.Resolved to write to the Golf club advising them of the change in governance and to ask for an update on the above issues. Cllr Bryant also said there were issues with ditches and gullies not being cleared. Resolved to monitor the situation.
  3. See b. above, and also condition of Syke Lane had been reported to LCC on numerous occasions. Resolved to monitor the situation, Minute 12b refers.
  4. The Clerk had spoken to David Jones who will attend the June meeting. He had also offered to undertake training for residents in the use of a defibrillator if the PC decided to host one.
/ Clerk
FINANCE
a.Resolved to pay accounts presented
Salary Clerk May 2014 £409.22
D Eshelby Refreshments APM £44.07
R Middleton expenses £20.00
Mrs M Farham internal audit £35.80
Came & Co Insurance £265.00
b.Receipts of £25.00 noted- sponsorship for a planter.
c.Balances of £76,135.30 at 30.4.14 noted.
DEVELOPMENT GROUP and NEIGHBOURHOOD PLAN
No update available as the group had not met since the last Parish Council meeting.
VILLAGE MATTERS
  1. The Village Hall Committee were awaiting a survey of the building before deciding what work needed to be done, and so had not progressed an application for a grant towards the work from LCC. Resolved to write to Ward Cllr Robinson advising him of this.
  2. Resolved to agree the SLA and send to the Village Hall Committee for approval
  3. Resolved to write to volunteer litter pickers expressing thanks. Cllr Thompson to send their addresses to the Clerk.
/ Clerk
Clerk
PT/Clerk
TO NOTE RECEIPT OF
a. Posters from LCC advertising a photographic competition
b. Email from YLCA re Provision of Services Agreement, and agree a response. Noted, resolved to write to acknowledge the agreement.
c.The Clerk Magazine / Clerk
NEXT MEETING
To note the next meeting will be on Monday.16.6.14 at 7.30pm

…………………………………………………………………………. Chair

………………………….. Date

Annex 1 Standing Committees

Finance, Administration, Compliance and Governance
Budget and expenditure, Insurance, risk Management, Standing Orders, Legal aspects / Chairman, Clerk, Cllr Jameson, Cllr Wilson
Environment, Maintenance of Parish Council Properties and footpaths
Children’s play area, footpaths, public open space, signs, litter, Village Hall / Cllr Middleton, Cllr Thompson + nominated volunteers
Planning / Cllr Middleton, Cllr Jameson
Highways / Cllr Thompson, Cllr Wright, Cllr Swain
PR/Parish Magazine / Clerk
Neighbourhood Development Plan / Chairman, Cllr Middleton, Cllr Jameson

Representatives on outside bodies

Village Hall Committee / Cllr Swain, Cllr Wright
Wetherby Crime Prevention Panel / Cllr Wilson
Attendance at other bodies such as YLCA, TPC Forum / Cllr Procter, Cllr Eshelby