Brenda Chrisp

FHI360isanonprofitNGOhumandevelopmentorganizationdedicatedtoimprovinglivesinlasting waysbyadvancingintegrated,locallydrivensolutions.Ourstaffincludesexpertsinhealth,education,nutrition,environment,economicdevelopment,civilsociety,genderequality,youth, researchandtechnology—creatinga uniquemixofcapabilitiestoaddresstoday'sinterrelateddevelopmentchallenges.FHI360servesmorethan60countriesandallU.S.statesandterritories.

Asweevolvetomeetthechallengesofthefuture,westandcommittedtotheprinciplesthathave guidedourorganizationforthelast40+years.Ourworkcontinuestobegroundedinresearchand science,strengthenedbypartnershipsandfocusedonbuildingthecapacityofindividuals, communitiesandcountriestosucceed.Toreadmoreaboutourcompany’smissionandvision, please visitourwebsite;

DearVestedVendors,

ThisisasolicitationforFIXEDCOSTCONTRACTEDPURCHASEORDERforanticipatedservicesproducts.

FHI360iscurrentlyacceptingquotationsfortheprovisionofacurrentactiveservicerequiring productionQualityControlSamplingofMaleCondomsfromINTERNATIONALfacilitiesandforwarded toanFHI360facilityforfollow-thruevaluation.Detailsofourrequirementincludingintended consigneesanddeliveryaddressesaredocumentedwithintheattachedRFP:Reference#1040071514andshouldbeonallcorrespondenceregardingthisprocurement.

(Note:PleaseensuretoprovideyourproposaltoshowPhaseIandPhaseIIrespectively).

AllresponsesincludingquestionsandproposalsshouldbeforwardedtoProductQuality(PQCLab) Manager,AllenAll(Cc)ndProcurementSpecialist,BrendaChrisp .

Thankyouforyouranticipatedresponse.

Brenda(Kinyon)Chrisp,MBA,CPPM|ProcurementSpecialist/SmallBusinessOfficer,Purchasing

359BlackwellStreet,Suite200|Durham,NC27701

O:919.544.7040ext11465|F:919.405.1406||

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Request for Proposal (RFP)

Commodity Required: / Production Quality Control Sampling Male Condom
Type of Procurement: / Multi- Country IQC Contract
Type of Contract: / Fixed Price
Term of Contract: / 6month from execution (w/anticipation of 6month continuation thru MODI)
Contract Funding: / USAID #AID-OAA-A-12-00047
End User: / FHI 360 Durham, NC & FHI 360 Bangkok, Thailand
This Procurement Supports:
Supplier Candidate:
Submit Proposal To: / Brenda Chrisp
FHI 360
359 Blackwell Street
Suite 200
Durham, NC 27701
Email:
Date of Issue of RFP: / July 15, 2014
Date Questions Due:
Date Questions Returned by FHI 360: / THRU -- August 8th, 2014
By/BEFORE -- August 11th, 2014
Date Proposal Due: / August 19th, 2014
Method of Submittal: / Respond via e-mail w/ formal quote attached. Offeror’s proposal must be signed, printed on company letterhead, and must include all items and/or services in order to be considered for evaluation. The Offeror agrees to hold the prices in its offer firm until the full execution of the resulting contract(s), unless another time is specified in an addendum to this RFP.
Solicitation Number: / RFP #1040071514–Production / Servicesrev1
Attachments To RFQ:
All bidders are responsible to carefully review each attachment and follow any instructions that may be relevant to this procurement. / 1.Attachment “A” – Commodity/Services Specifications & Requirements
2.Attachment “B” – FHI General Terms and Conditions (separate attachment)
3.Attachment “C”- Anticipated Price Proposal (vendor response)
4.Attachment “D” – Supplemental Terms & Conditions
5.Attachment “E”- Supplier Certification Form (separate attachment)
6.Attachment “F” –Contract Award/Purchase Order (issued upon award)

Attachment “A”

Commodity and/or Services Specifications and Requirements

This RFP is an invitation for responsible suppliers to submit proposals to supply specific Service for selected areas notated. These services are to be acquired by FHI 360 under a prime contract with the United States Agency for International Development (USAID) or other donor/funding agency should the need arise. Supplier will be notified accordingly should procurement requirements be needed in support of other projects or contracts.

Responsible firms are invited to submit offers for the items and services, if any, described herein, but are under no obligation to do so. Offerors will not be reimbursed for any costs incurred in connection with the preparation and submission of their offers.

FHI 360may elect to award a single Fixed Price Contract (FPC)/Purchase Order(PO) or to award multiple Fixed Price Contracts for the same or similar supplies or services, if any, to two or more sources under this solicitation as determined to be in the best interest of the company.

Offerors intending to submit proposals are required to promptly acknowledge receipt of this original solicitation to the Buyer.

There will be no public opening of proposals.FHI 360 is not obligated to make any award by virtue of having issued this solicitation.

GENERAL

FHI 360 wishes to acquire commodities and services, if any, to support the FHI 360 Durham, NC and Bangkok, Thailand. A Fixed Price Contract is contemplated, because the quantity,range and places of delivery are known. In addition to the requirements contained herein, Offerors are required to comply with all applicable Federal Acquisition Regulation (FAR) and USAID Acquisition Regulation (AIDAR) requirements.

PERIOD OF THE CONTRACT (SCHEDULE)

The expected period of the Fixed Priced Contract (FPC) would begin after awarded by issuing of Purchase Order and extend for 6 months thereafter with the anticipation of an extension through MODI when additional funding is acquired from sponsor/donor become available.

Contracted Award Schedule: 01SEPT2014 ~ 30MAR2015 (6month extension ~ 30SEPT2015)

TARGET COUNTRIES

Commodities purchased under this contract include but are not limited to use in the following countries and perspective sampling agents(s).

(1)UNIDUS/Seoul Korea,

(2)Qingdao Double Butterfly Group Co Ltd/Qingdao, China,

(3)Karex Industries Sdn Bhd/Johor Darul Takzim, Malaysia,

(4)Innolatex SDNBHD/Port Klang, Malaysia.

The Buyer reserves the right to add or delete (via electronic communication) countries and/or additional agents from this list as needs dictate and the project progresses.

AUTHORIZED INDIVIDUALS

The following individuals are authorized to negotiate and award under the Fixed Price Contract, provided that they do so within their own authorized level of authority:

  • Procurement Specialist: Brenda Chrisp,
  • Associate Director: Todd Bachman,
  • PQC Laboratory Manager: Allen All
  • PQC Associate Director: Jeffery Tremelling

Family Health International (dba FHI 360) is in the process of soliciting bids for a current active services requiring production Quality Control Sampling of Male Condoms from INTERNATIONAL facilities and forwarded to an FHI 360 facility for follow-thru evaluation.

Listed Manufacturers:The manufacturer will contact the selected sampling agent directly with each sampling request.

(1)UNIDUS
Seokyung Bldg., 51 Bangi-Dong
Songpa-ku, Seoul, Korea 130-050 / (2)Qingdao Double Butterfly Group Co., Ltd.
No 103 Taidong 1st Road
Qingdao 266022, CHINA
(3)Karex Industries Sdn Bhd
Ptd. 7906/7907, Taman Pontian Jaya
Batu 34, Jalan Johor
82000 Pontian, Johor Darul Takzim, Malaysia / (4)INNOLATEX SDN. BHD
lot 594, Persiaran Raja Lumu,
Pandamaran Industrial Estate,
Port Klang, Malaysia 42000

Listed Laboratories:The laboratory to which the product samples will be sent will be determined by FHI 360 at the time of request. The two test laboratories are:

FHI 360
Product Quality & Compliance Division
2810 Meridian Parkway Suite 160
Durham, NC 27713
USA / FHI 360
Product Quality & Compliance Division
127 South Sathorn Road
Tungmahamek, Sathorn Panjaphum 2 Bldg., 9th Floor
Bangkok 10120 THAILAND

Requirements:

Quantity:

Approximately 1,500 lots (648 million pieces) divided among the four manufacturing sites.

Period of Performance:

Schedule: 01SEPT2014 ~ 30MAR2015 (6month extension ~ 30SEPT2015)Please issue your Response to include cost/schedule for each variance;

1st Six Month – as Phase I

2nd Six Month – as Phase II

Scope of Work (Summary of Expectations):

Services to be provided: To perform a random sampling of male latex condoms from all condom lots provided for inspection by the manufacturer. The sampling agent will randomly select 14 cartons from each lot for sampling, with one extra carton to be used to backfill. 3,000 total condoms will be selected from each lot and 1,400 pieces (one inner box from each carton) shall be forwarded to FHI 360’s testing laboratory via an international carrier, with the remaining 1,600 pieces remaining with the manufacturer. The sampling will include a visual inspection with minimal reporting of primary (foil package), secondary (white carton), and tertiary (shipping) packaging as well the storage conditions of the lots being inspected.

Quote Specification:

Quotations provided to FHI 360 shall be all inclusive (i.e. staff time, travel expenses, shipment of samples to respective testing lab, etc.) and stated in a “price per lot” unit. Expenses in excess of the quoted price will not be reimbursed. Price per lot shall remain the same throughout the contract period.

Your quotation must show a separate price for each manufacturing location and laboratory combination to which the samples will be sent. You must use the format below for your quotation “Attachment C”:

Manufacturers and Test LocationAnticipated Price Quotes:

UNIDUS Sample LOT sent to:QINGDAO Sample LOT sent to:

US / $US______/ LOT / US / $US______/ LOT
Thailand / $US______/ LOT / Thailand / $US______/ LOT

KAREX Sample LOT sent to:INNOLATEXSample LOT sent to:

US / $US______/ LOT / US / $US______/ LOT
Thailand / $US______/ LOT / Thailand / $US______/ LOT
  1. Terms and Conditions for this RFP and all Purchase Orders issued from FHI 360 can be found within“Attachment B”. Your signature is only required upon award/ issue of Purchase Order.
  1. Submission Requirements:
  2. Description of Sampling Expertise in Medical Devices specific to Male Condoms
  3. Vendor NET Terms and Conditions
  4. Sampling Process / Protocol
  5. DUNS / Physical Address / Website – other identifiable information
  6. Completed Supplier Certification Form (Attachment D)
  7. All proposals MUST reference the RFP # 1040071514
  1. Evaluations Factors - will be comprised of the following criteria:

a)PRICE. Lowest evaluated ceiling price (inclusive of options quantities) provided that Seller’s technical proposal is compliant with the specifications, delivery, other requirements and terms and conditions of the RFP.

b)DELIVERY. Seller provides the most advantageous delivery schedule for the base and option quantities.

c)PAST PERFORMANCE – Seller has demonstrated their ability to meet contract deliverables and maintain a positive level of customer service throughout their performance on previous orders.

  1. Award Notice. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time acceptance specified in the offer, shall result in a binding contract without further action by either party. Upon award all winning suppliers will be bound by the terms and conditions specified in this RFP and concurring FHI General Terms and Conditions (Attachment B).
  1. Validity of Offer. This RFPin no way obligates FHI 360 to make an award, nor does it commit FHI 360 to pay any costs incurred by the Seller in the preparation and submission of a proposal or amendments to a proposal.

Completed Upon Contract Award

FHI 360

Firm Fixed Price Contract Purchase Order

Commercial Services/Goods

For

International Services

Financed by the U.S. Agency for International Development (USAID)

FHI 360’s CONTRACT NUMBER: AID-OAA-A-12-00047

Contracted RFP Ref No. 1040071514

Purchase Order Number:……TBD…………

FHI 360’s Contact / Contractor’s Contact
Brenda Chrisp
Procurement Associate III
FHI 360
359 Blackwell Street Suite 200
Durham, NC 27701

919-544-7040 / Tel. +

DESCRIPTION OF GOODS: Product and Services(see Attachment A)

Minimum Contract Value$...... TBD...... Maximum Contract Value:$...... TBD

Effective Date: Completion Date:… TBD

CONTENTS OF CONTRACT:

This Contract Form is for a Firm Fixed-Price Contract with the following Terms and Conditions and Mandatory U.S. Government Standard Provisions Relating to Supplies; and Purchase Order Format

THIS CONTRACT is by and between FHI 360, a company incorporated under the laws of North Carolina whose business address is at 359 Blackwell Street, Suite 200,Durham, NC 27701, and TBD

All Invoices must be submitted to the following:

FHI 360

Attn: Accounts Payable / (soft copies)

359 Blackwell Street

Suite 200

Durham, NC 27701

IN WITNESS WHEREOF, the Parties hereto, through their authorized representatives, have duly executed this Contract below.

FOR:
FHI 360 / FOR:
CONTRACTOR
Signature: / Signature:
Name & Title: Brenda Chrisp, Procurement Specialist / Name & Title:
Date: / Date:

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