ASNAU SENATE MEETING #2
TWENTY FIFTH SESSION
OFFICIAL MINUTES
Date: September 7th, 2012Number on council: 12
Date of Senate Meeting: September 6, 2012Number present: 12
Prepared by Shelby Burton
Senate Chair Ryan Lee called the Senate meeting of the 2012-2013 Senate to order at 4:00 P.M. in the Havasupai Room A & B of the University Union.
Roll Call
All Senators were present at the meeting.
Note: Senator Reddig arrived at 4:20 pm.
Approval of Minutes
Motion: Senator Woodhouse move to approve the minutes from last week’s Senate meeting minutes.
Second: Senator Fox
Discussion: None
Vote: Unanimous, last week’s minutes have now been approved.
Call to the Audience
VP Niemann: VP Niemann wishes to open up a lumberyard bill (written by Senator McDiarmid), which will pay for shirts and help to promote the Lumberyard. She wishes to pay for 2000 shirts, with athletics contributing money as well. She wishes to spend approximately $7,700 out of the $10,000 allotted. The remaining money will go toward vuvuzuelas for homecoming; otherwise, there are no other plans for the remaining money. These shirts will replace the Jack Pack shirts. Senator Tenney points out that not all students will want a shirt/attend the game and wonders if the money should go elsewhere. VP Niemann says that the money is purposely there for giveaways. Senator Fox announces that, while it seems like a large amount of money, the budget is devised around the 23 fee and is actually not very much. Chairperson Lee entertains a motion to move on Senator McDiarmid’s bill to New Action Business.
Motion: Senator Lake
Second: Senator Boruch
Discussion: None
Vote: Unanimous, Senator McDiarmid’s bill is now titled SB 25-11: The Lumberyard Bill and item o is now on the agenda
Unfinished Business
None
New Action Business:
Motion: Senator Fox move to vote on items a and b, Supreme Court Approval and Elections Commission Approval
Second: Senator Woodhouse
Discussion: President Smart announces the Supreme Court justice nominees. Heather is in her fourth year at NAU as a criminal justice major. She served on the senate last year and was an NSG advisor. Vannessa is in her third year at NAU as an accounting major with a political science minor. Previously, she was the secretary for the Supreme Court. Joe, the chief justice nomination, is in his fifth year at NAU studying microbiology. He is the president of the adventure club and he sat on the Supreme Court last year. Brandon is in his third year at NAU as a history major with a political science minor. Elise has no report. In addition, President Smart announces the elections commission nominees. Monique is in her third year at NAU as a vocal performance and chemistry major. She has had experience in ASNAU, NSG, and the elections commission. Joey is in his fourth year at NAU and serves as the treasurer for Sigma Chi. Milan is an orientation leader and is studying psychology and pre-med.
Vote: Unanimous, item a (Supreme Court Approval) and b (Elections Commission Approval) have now been approved
Motion: Senator Cross move to vote on item c, ASNAU FY13 Budget
Second: Senator McDiarmid
Discussion:ASNAU FY13 has been approved by last year’s senate, but still needs approval from this year’s senate. The leftover $2,080 has been disbursed. They also reallocated money from tshirts and handouts, clubs, and diversity to create Line 113 (Vote 2012) to educate the students on the election. The money will eventually be redistributed; time is a concern. She also stresses that if the budget gets approved now, then changes can always be made in the future.
Vote: Unanimous, item c (ASNAU FY13 Budget) has now been approved
Move: Senator Woodhouse move to vote on items d through i, Club Recognition: Alpha Theta Xi, Club Recognition: NAU Men’s Club Basketball, Club Recognition: The Navigators-NAU Chapter, Club Recognition: The Philosophy Club of Northern Arizona University, Club Recognition: Seventh Day Adventist Collegiate Club, and Club Recognition: Students in Free Enterprise (SIFE)
Second: Senator Boruch
Discussion: Alpha Theta Xi is a multi-cultural, co-ed, service-based sorority/fraternity whose purpose is to bring both genders together in a home away from home and to provide community service. The NAU Men’s Club Basketball is an opportunity to provide basketball to NAU students. The Navigators is an international, nondenominational, nonprofit ministry with chapters at both ASU and U of A. The Philosophy Club is a place where people can go to think, analyze, and discuss a variety of issues. The Seventh Day Adventist Collegiate Club is a safe place for students to praise god and make friends free from judgment. The Students in Free Enterprise (SIFE) Club is a great opportunity to make leaders and improve students through projects and helping others.
Vote: Unanimous, items d through I (Club Recognition: Alpha Theta Xi, Club Recognition: NAU Men’s Club Basketball, Club Recognition: The Navigators-NAU Chapter Club, Club Recognition: The Philosophy Club of Northern Arizona University, Club Recognition: Seventh Day Adventist Collegiate Club, and Club Recognition: Students in Free Enterprise-SIFE) have now been approved. Congratulations.
Motion: Senator Fox move to vote on item j, OA: The NAU Saxophone Society, $500
Second: Senator Chan
Discussion:The NAU Saxophone Society wants to create an event for high school and college students to attend master classes and recitals by two renowned musicians. It will be open to all AZ students and give great P.R. to NAU. 500 students have already signed up and will each be paying a $15 fee. He wishes for a total of $2200 to pay for an accompanist and for the musicians to travel and stay here. The club is using $1000 of its own money, but is asking ASNAU so that their account is not depleted. The facility will be donated by the performing arts school. He expresses that he used Facebook to target outside of this local region and many ASU students will be attending.
Vote: Unaninmous, item j (OA: the NAU Saxophone Society, $500) has now been approved
Motion: Senator Lake move to vote on item k, SB 25-8: The NAU Saxophone Society, $1700
Second: Senator Lopez
Discussion:Senator Woodhouse confirms that $1000 will be used for airfare. Senator Creaser confirms that the workshops will be useful for all ages, not just for more advanced players. The representative also stresses that NAU students will be performing.
Vote: Unanimous, item j (OA: The NAU Saxophone Society, $1700) has now been approved
Motion: Senator Woodhouse move to vote on item l, IA: Missy Hoffman, $400
Second: Senator Fox
Discussion:Missy Hoffman requests a grand total of $1233.04 to attend a women’s leadership summit in Boston, MA on October 16-18. It is an opportunity for women to acquire skills to take on leadership roles in the accounting and finance industry. The registration fee is $795, the hotel is $500, the roundtrip flight is $330, and she received a grant from the Franke College of Business and is willing to contribute $250 of her own money for foo. Senator Woodhouse wonders how she learned about the conference. Ms. Hoffman explains that she receives emails from the organization. Senator Tenney wonders what she will bring back to NAU. Ms. Hoffman says she will share her experiences through clubs that she is involved in.
Vote: Unanimous, item l (IA: Missy Hoffman, $400) has now been approved
Motion: Senator Lake move to vote on item m, SB 25-9: Missy Hoffman, $833.04
Discussion:None
Vote: Unanimous, item m (SB 25-9: Missy Hoffman, $844.04) has now been approved
Motion: Senator Woodhouse move to vote on item n, SB 25-10: Presidential Election Debeates, Line 113, $3000
Second: Senator Fox
Discussion:The money will be used for projector screens to be placed in the central quad, between Allen Hall and Wilson Hall. It will promote political action within students, by showing the presidential debates.
Vote: 11 in favor, 1 in opposition
Motion: Senator Boruch move to vote on item o, SB 25-11: The Lumberyard Bill
Second: Senator Lake
Discussion:None
Vote: Unanimous, item o (SB 25-11: The Lumberyard Bill) has now been approved
Executive report
- President-Sammy Smart
-President Smart will begin requesting money for handouts and hot chocolate for the showing of the presidential debates. She welcomes any advertisement ideas. Computers should be fixed soon. She has a town hall meeting on September 21st on academic integrity; an email will follow. President Smart thanks the senate for approving the Supreme Court and Elections Commission so that it is will be ready for Homecoming Royalty. She will be speaking at a diversity event at 6:00 P.M. on south campus tonight. Chelsea Buyers and President Sammy are reaching out to different chapter meetings to let them know the services that we provide. When emailing clubs, mention legal services. In three weeks, the senate meeting will be cancelled for the ABOR meeting, but still attend this meeting in substitution. She also recommends that anyone who is impacted by scholarships and Pell grants talk to her. Please be respectful when eating Chic-Fil-A in the office.
b. Vice President of Student affairs- AnnsleyNiemann
-VP Niemann thanks everyone for a successful first event (ASU/NAU football game); five buses were filled. Tailgating packets are at the front desk if clubs need them. Make sure the forms are complete before putting them on her desk. She thanks ASNAU for passing the lumberyard bill and will order the shirts tomorrow so that they can be distributed at the first game on the 15th. It is not a requirement to attend every football game/tailgate. The helium tank will be refilled soon.
c. Vice President of Academic Affairs- Ryan Lee
-VP Lee thanks ASNAU for an efficient meeting. He reminds the senators to contact their deans and thanks everyone for phone banking. Keep track of hours; if payroll info is not turned in, then you cannot get paid. Put all events in a calendar, so that we remember to go them. When apprehensive about something during senate meetings, do not hesitate to express your doubts.
d. Chief of Staff- MakenzieMastrud
-Chief of Staff Mastrud thanks everyone who participated in phone banking and reminds everyone that their pictures will be uploaded onto the website. The Homecoming posters are completed, the royalty packets will begin soon, the carnival and concert list is coming together. Put posters on ASNAU bulletin board in designated college. Know the poster policy ahead of time and respect the time frame.
Staff Reports
A. ASA- Jack Sawyer, Danielle, Shayna
- Please attend CASL, a leadership conference for AZ students that includes workshops. ASA will be welcoming 31 new interns. Continue doing class reps, so sign up! Voter registration is up to 476 completed forms, and even more that they are waiting on. The ABOR meeting will be the last weekend in September, so please attend it. He also announces the first healthcare commission meeting.
B. ITS- Jonathan Tessmar-Bell
- The website is being worked on and the pictures should be uploaded soon, along with links promoting our legal services.
C. Special events- Tony Buchta, Sara Martin
- Special events isputting together a concert list. They also did well under the pressure of changing the location of the Kick Off event last night.
D. NSG- CJ Cooper, Sally Barnes
-NSG thanks those who participated in the phone banking and Kick Off event and hopes NSG will benefit. Tuesday at 7:00 P.M. is the first meeting, where they will discuss officer positions and add a new officer for philanthropy.
E. Public Relations- Matt Villa
-If anyone needs Matt, fill out a slip so that he can pace himself and not become overwhelmed.
Committee Reports
- Appropriations:Senator Woodhouse stresses that clubs must attend the senate meeting if they want something approved; if they cannot make it, then that club’s senator represents them. She also reminds the senate to put any files in the OA/IA/BILL folder on the front desk, with a date on it and all blanks filled out.
B. Legislative: Senator Lake is waiting to hear back from the senate to organizea consistent committee meeting time.
Senator Reports
College of Arts and Letters
- Shannon Boruch- Senator Boruch emailed her clubs, discussed meeting with her dean, and talked to students about voter registration.
- Anthony Lake- Senator Lake reminded ASNAU of the Ardrey Auditorium grand opening; he also discussed meeting with club sports and congratulates those who were involved in the Kick Off Event on a successful night.
College of Social and Behavioral Sciences-
- Samantha Cross- Senator Cross discussed making an appointment with her dean and helping students with club headquarters.
- Jeremy Reddig- Senator Reddig blew up balloons for a sorority event, helped students with the printer, and participated in the phone banking.
College of Health and Human Services
- Lara Creaser- Senator Creaser scheduled a meeting with her dean, emailed her clubs, and helped with phone banking.
- Derek Lopez-Senator Lopez helped clubs cut out letters and make signs, and he helped the Chess Club create an OA.
College of Education
- Kelsey Smart-Senator Smart announced a meeting with her dan tomorrow, she emailed her clubs, and she will most likely be in contact with one for a possible bill.
- Adam Fox- Senator Fox emailed and met with his clubs and created a few OAs.
College of Business
- Jeremy Chan- Senator Chan made copies for students/ASNAU and got to know the staff and senate.
- Darrell Tenney- SenatorTenneycontacted people to set up appointments with lawyer, printed out papers, and wrote letters to clubs.
College of Forestry, Engineering, and Natural Sciences
- Oregon McDiarmid- Senator McDiarmidemailed his clubs, talked about bills, and helped with ASA.
- Shayla Woodhouse- Senator Woodhouse emailed her clubs, has begun her work for an IAconcerning a conference. She also participated in class reps.
Advisor Reports (Rick Brandel and Art Farmer)
Rick Brandel – Dr. Brandel praises ASNAU for looking at and approving the budget. He also stresses that if ASNAU wants to advertise in the union, please do not use megaphones. He congratulates VP Niemann on her ASU/NAU football game. He tells ASNAU to attend the opening of Ardrey Auditorium and reminds ASNAU to utilize their office hours for the good of NAU as a whole.
Art Farmer – no report
Discussion Items
Two clubs applied for money last year, but never turned in their receipts. VP Niemann reminds ASNAU that it is a new fiscal year with a new slate; Ryan tells the senate that, combined, the two clubs would potentially be asking for about $5500. Senator Cross says that it is not ASNAU’s responsibility that they did not turn in the money. Senator McDiarmid says that the clubs should re-present. Senator Woodhouse asks if the money could come out of rollover. There is an informal poll; five senators believe that the clubs should be held accountable, re-present, and redo the bill. One senator believes the money should come from out of rollover. Six senators believe that they should receive no money, but can create a new bill for the 25th session.
University Committees:University committees will be decided via email discussion; people who have previously sat on a committee are urged to come back.
Calendar of Events:Look at your binder; the events include ASA, NSG, and ASNAU events! Please be there and support these organizations!
Announcements
Chelsea Buyers urges ASNAU to attend the ASA class on Mondaysat 7:00 P.M.
This week, the spirit trophy goes to Shayna! She is awesome because she is always at events and making phone calls, and is such a dedicated ASA worker!
Adjournment
Motion: Senator Woodhouse
Second: Senator Fox
Unanimous
6:01 P.M.