CIL

Administrative Memorandum No. 10-20

April 1998

Revised: July 1999, Nov. 2000, Feb. 2001

General Office Section

Opening and Closing Procedures

Purpose: To provide information on opening and closing procedures at the CIL offices.

General

Information:Information on the correct procedures of opening and

closing the CIL’S offices.

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Procedure: Check list for opening

1.Beginning Steps

A.Unlock rear door and/or front door;

B.Turn off alarm;

  1. Turn on hallway and main lobby lights;
  2. ILC open mini blinds.

2.File Room

A. Unlock file room;

B.Turn on duplicator;

  1. Turn on paper shredder;
  2. Unlock consumer file cabinet;
  3. Check fax machine (for fax’s & paper).

3.Front Office

  1. Turn on lights;
  2. Check answering machine for messages;
  3. Check TTY machine for messages.
  1. Conference Room

A. Unlock door;

B. Leave door open.

  1. Consumer Office/Computer

A. Make sure area is clean and ready to be used.

Check list for Closing

1.Front Office

A. Lock front doors and/or rear doors;

B.Turn off thermostats;

C.Turn off all computers;

D.Turn on answering machine;

  1. Turn off all lights;
  2. Turn off air purifier;
  3. Turn off portable fans & heater;
  4. Leave TTY on at all times, for answering machine;
  5. ILC close mini blinds;

K.Turn off all radios.

  1. Conference Room
  1. Turn off light;
  2. Lock door.
  1. File Room
  1. Turn off the copy machine;
  2. Turn off paper shredder;
  3. Lock consumer file cabinet;
  4. Check fax machine for paper;
  5. Lock door.
  1. Financial Manager’s Office
  1. Turn off computer;
  2. Turn off portable fans & heater;
  3. Turn off all lights.
  1. Director of Service’s Office
  1. Turn off thermostat;
  2. Turn off portable fan & heater;
  3. Turn off lights;
  4. Lock consumer files;
  5. Lock door.
  1. Lunch Room
  1. Turn off coffee pot;
  2. Make sure all dirty dishes are cleaned and put away;
  3. Make sure refrigerator door is closed and all food put way and/or covered;
  4. No food is to be left on employee or volunteer desks;
  5. Turn off lights.
  1. Men’s Restroom
  1. Turn off lights;
  2. Shut door.

8. Women’s Restroom

A.Turn off lights;

B. Shut door.

  1. Final Step
  1. Turn off hallway lights
  2. Exit rear door
  3. At ______ILC, turn on alarm
  4. ILC lock front door and switch sliding door off then lock
  5. ILC lock rear door

Notes:When closing the front doors at ILC, 1) open the left door and lock the right, 2) wait for the left door to close use the rod and put the tip in to the hole on the bottom of the black box above the door, push up and you will hear a click, the door now can be used manually then lock the door with a key as usual.

Note: At ILC make sure to close the door from the hallway to the main offices and close all the office doors.

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Executive Director

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