ASHRAE HAMILTON CHAPTERMEETING AGENDA...Page 1

ASHRAE MEETINGAGENDA

Meeting No. 60.6

Tuesday, Sep 12th, 2017at 5:00PM

Exec Meetingat Holiday Inn Burlington, ON

MEETING EXCOM ATTENDEES:

Frank Mesicek,Mustafa Morsy, Kevin Hu,Mark Long, Aaron Besseling,Robyn Ellis, John Molnar, Jeremy Stockmans, Allan Antcliffe, Iain Hill, George Menzies, Mitchell Rohrer, Reaz Usmanali

ABSENT:David Rasmussen, John Molnar

OLD BUSINESS

TREASURER’S REPORT – Allan Antcliffe (Chair)

MONTH ENDING August 31, 2017: Current bank balance is $38,512.75 as at August 31, 2017 Comparison – balance last year was $23,141.62 as at August 31, 2016 Please note the following: • The bulk of the bank balance increase this year is due to the generous investment from the University of Waterloo. The Chapter received $15,000 and passed $3,000 along to ASHRAE Research Canada, leaving $12,000 in the bank account.

• An audit of the ASHRAE Hamilton Chapter financial information was completed on August 15, 2017 with the determination that the documentation and finances were in good order.

MEMBERSHIP REPORT – Iain Hill (Chair – focusing on new)Reaz Usmanali (Co-Chair – focusing on retention)

  • Month ending Aug 30 2017

Total Society members (FY): 257 regular (AAM), 20 student(s).

Dues Paid Members (FY): 137 regular, 0 student(s).

Delinquent (Society/AAM) members: 15 __ regular 0 student(s)

New Members: 8 regular 2 student(s).

Transfers: 0 in, 0 out

Advancements:0

Resigned:0

  • PAOE points to date:0(par is 800, min 500)

Chapter Technology Transfer Committee (CTTC) – Mustafa Morsy (Chair) & Mitchell Rohrer (Co-Chair)

  • Presented the Programs schedule.
  • Mustafa is concerned about on-going problem with late registrations.
  • Mitchell went to CRC CTTC Training.
  • PAOE Points to date:0(par is 1150, min 450)

GRASSROOTS GOVERNMENT AFFAIRS COMITTEE REPORT – Robyn Ellis (Chair)

  • Chair attended & participated in GGAC Workshop at CRC
  • Chair is returning to GGAC (PAOE points)
  • MBO’s are nearly complete, to be sent to RVC GGAC, Ron G., by Oct. 1
  • PAOE Points to date: 250 (par is 650, min 500)

SOCIAL COMITTEE REPORT – David Rasmussen (Chair)

  • No update.

RESEARCH REPORT –John Molnar (Chair) –emailed, as John couldn’t attend

  • Our unofficial goal is $10,250, an increase from $9,500 from last year. Current status is $250.
  • Will work with my RP committee to plan the November 7thRP Recognition night. I need help reaching out to all the “investors” the last 2 years as we did not do our RP night last season. I’ll write the scripts for phone/email, just need 2 volunteers to be on the RP committee. Jeremy and Mark volunteered last year.
  • Proposing Hamilton Chapter invest money and invite 1 person from each investor company that has donated in the last 2 years a free meal at the upcoming RP night to receive their recognition. We would be announcing names and handing out recognition during dinner before the speaker.
  • Hamilton to consider putting in our seed fund like last year to get the PAOE points beforeDec. 31. This should be a discussion point as a heads up for now and an agenda item in November to determine the exact amount.
  • John has RP CT in Chicago this weekend.
  • Full Circle list from last year. For some reason we didn’t get full circle last year even though we feel we were eligible. This is based on not receiving an award in Montreal for Full Circle. We need to investigate why?
  • John’s MBOs for this year:
  • Grow 15 new business donors by end of campaign.
  • Keep existing large donors, get a signed doc of annual intention.
  • Create a structure for the RP night in Nov. Potentially a free meal for each RP investor.
  • PAOE points to date: 0(par is 1050, min 800)

HISTORICAL REPORT – George Menzies (Chair)

  • Chapter history is updated.
  • PAOE points to date:0(par is 300, min 100)

STUDENT ACTIVITIES REPORT – Mark Long (Chair)

  • This year will look at the K-12 initiative.
  • We voted to continue to student membership costs.
  • Follow-up required with Emily @ U of W regarding advertising.
  • This year hope to formalize the U of W Student Branch.
  • Need to verify March Meeting doesn’t conflict with March Break, etc…
  • We agreed that the Chapter would support 2 students again.
  • PAOE Points to date: 0 (par is 500, min 300)

YEA REPORT – Aaron Besseling (Chair)

  • Continue looking for more joint meetings with other societies. Tomorrow have a meeting with the Hamilton Hive. (Young Professionals Group Preso)
  • PAOE Points to date: 0 (par is 500, min 300

NEWSLETTER EDITOR & WEBMASTER – Matteo Ravelli& Jeremy Stockman

  • We welcomed our new Newsletter Editor, Matteo.
  • Jeremy will submit a proposal to have the Chapter Emails standardized.
  • Jeremy wants all past minutes emailed to him for posting.
  • Jeremy wants some updated pics emailed to him for posting.

SECRETARY REPORT – Aaron Besseling

  • No update.

NEW BUSINESS – All

  • Allan has confirmed his intentions to retire from the ASHRAE Chapter Chair after this season. Aaron expressed an interest in transitioning into the Treasurer role. Aaron has determined that Josh would like to take over YEA.

NEXT MEETING

  • Tue Oct10 2017, TBD, 6:00 pmSocial, 6:30 pm Start.

ADJOURNMENT

  • Adjournment 6:00pmMotion:First- Frank, Second- Iain