Staff Job Description Template

Staff Job Description Template

Job Title

Department

Founded in 1854, Hamline was the first university in Minnesota and among the first coeducational institutions in the nation. Hamline University provides a world-class education for undergraduate and graduate students. Our faculty, staff and students cultivate an ethic of civic responsibility, social justice and inclusive leadership and service.

JOB SUMMARY
Write a brief summary of the objective or focus of the job. This should be only 1-2 sentences that capture the general scope of the job.
Example: The primary purpose of this position is to coordinate marketing tactics and to facilitate off-campus recruiting efforts to identify, attract and enroll students into the graduate and post-baccalaureate programs of Hamline University.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
List the job duties regularly performed by an employee in the position. Essential functions are functions key to this job and are primary or critical responsibilities that are required for the job objective to be achieved. List the duties in order of importance when possible; closely related functions should be grouped together in one statement. The last function listed should always be “All other duties as requested”, if there are several subsections of functions within a job description, add a subgroup of “Additional Responsibilities” to include “All other duties as requested”.
Example:
·  Provides first point of contact for all inquires to the Office of Student Affairs (phone, email, face to face, etc.)
·  All other duties as requested.
REPORTING RELATIONSHIPS
List the title of the position to which this position reports. Also identify the number of employees and/or student workers this position supervises - both directly and indirectly through other employees by selecting from the ‘drop box’ options available.
This position reports to the: Click here to enter text.
Employee Supervision.Choose an item.
Student Worker SupervisionChoose an item.
BUDGET MANAGEMENT RESPONSIBILITIES
If the position is responsible for the management of a budget, identify the budget line and range of budget amount.
This position is responsible for the following budget: Click here to enter text.
Budget Range: Budget RangeChoose an item.
REQUIRED KNOWLEDGE, SKILLS, ABILITIES AND KEY COMPETENCIES
Describe the knowledge, skills and abilities required to perform the essential functions of the job.
Example:
·  Working knowledge of Microsoft Office Suite, Google, Google Apps, Banner and Crystal reporting.
·  Experience and sensitivity working with students from diverse backgrounds.
MINIMUM EDUCATION/EXPERIENCE
State the minimum education, knowledge and/or work experience required to effectively perform the job.
Example:
·  Bachelor’s Degree.
·  5 years of experience in a leadership role within intercollegiate athletics or 4 years of coaching intercollegiate athletics, or a combination 5 years of leadership and coaching.
·  Proven record of compliance with NCAA rules and regulations.
PREFERRED EDUCATION/EXPERIENCE
List any additional or desired education and/or experience that would enhance the capability of any individual to effectively perform the job.
Example:
·  Master’s degree.
·  5+ years successful budget management experience.
REQUIRED LICENSURE/CERTIFICATION/REGISTRATION
As needed, state any/all licensing, certification or registrations required to successfully complete the essential duties of the job.
Example:
·  Must hold a NCCPA certification, and be registered with the MN State Board of Medical Practice.
WORKING CONDITIONS / EQUIPMENT
Describe any special working conditions or physical demands of the job. This may include exposure to loud noise, chemicals, radioactive material; any lifting required and approximate weight and frequency; ability to work for long periods of time at desk and/or computer; ability to work on call; any heavy equipment use; ability to travel on and off campus locations; ability to travel internationally.
Example:
·  Must be able to work on a computer for extended periods of time.
·  Ability to lift at least 25 lbs on an occasional basis.
·  Ability to work an on-call schedule.
·  Ability to travel on and off campus locations.
ADDITIONAL INFORMATION
List any additional information important to fully understand the scope of the job. List the expected hours per weeks and months per year as applicable. Additional important information to note if the job so requires is: evening and/or weekend schedule, expected travel (and frequency), or any other position specific information.
Example:
·  This is a full time, 1.0 FTE, exempt position, 12 months a year.
·  This is a full time, 0.75 FTE position that requires a minimum of 40 hours a week, 9 months a year.
·  This is a full time, 1.0 FTE non-exempt position which requires a minimum of 40 hours a week, 12 months a year.
·  This position may require overtime during peak seasons.
·  Occasional night and or weekend work may be required.
EEO/DIVERSITY STATEMENT
Hamline University does not discriminate on the basis of race, color, national origin, ancestry, sex, gender, gender identity or expression, sexual orientation, disability, religion, age, or veteran status in its education or employment programs or activities.

Date of Revision: Click here to enter text.