Artists’ Society of Phillip Island Inc.

Minutes

Meeting No:186 / Date:7 September 2010 / Venue:64 Shetland Heights Road, San Remo
Meeting commenced: 7.34pm / Chair: Jon Hewett / Minutes: Marian Quigley
Present: / Jon Hewett, Marian Quigley, Rob McKay, Ken Wilkins, Lyn Young, Geoff Bunker
Apologies: / Christine Caldwell, Elizabeth Shaw
Item No / Subject / Details / Action / By Whom / By When
4 / Minutes of Previous Meeting / Motion: that the minutes of the previous meeting be accepted as an accurate record of the meeting. Moved: Rob McKay; Seconded: Ken Wilkins
5 / Business Arising / AGM: The Committee appointed Lyn Young as Assistant Secretary & Elizabeth Shaw as Vice President. Other duties were allocated as follows: Media Representative: Lyn Young; Equipment Hire: Rob McKay / Newsletter and newspaper article re new Committee. / Lyn Young / September 30
Accommodation Subcommittee: continuing members: Diana Bannister & Marian Quigley; additional member: Jon Hewett. The Committee noted the Shire’s negative response to ASPI’s letter requesting rental assistance. Jon Hewett suggested the subcommittee look into establishing a formal agreement with the Shire. / Contact Diana Bannister to arrange next meeting of the subcommittee preferably 2 weeks prior to next ASPI Committee meeting / Marian Quigley / ASAP
Cup Weekend Exhibition: VAPS will award a medallion for an awarded photograph. Exhibition running sheet was consulted & September tasks allocated.
Changes to Shire Acquisitive Award: Jon Hewett spoke to Arts Officer who suggested we get input from our judge re role of Shire in judging process. Marian Quigley noted the letter received from Shire in December 2009 followed by $1000 cheque suggest that the 2010 exhibition be run as in the past. / Print certificates, organize posters, mail invitations to businesses and others.
Newspaper & other advertising.
Contact judge.
Write letter to Shire outlining Committee’s response to changes in Award and fill out form. / Rob McKay
Lyn Young
Jon Hewett
Marian Quigley / Prior to exhibition.
End of week.
Before September 27.
Website: Webmaster suggested a person be nominated to oversee notices for posting on website. Bass Coast Arts Officer is sending a lot of notices. A page for the exhibition with an entry form which can be downloaded and directed to exhibition coordinator to go up soon. Future: a ‘members only’ section.
6 / Correspondence / OUT: Letter to Shire requesting rental assistance
IN: Flyers from Bass Coast Artists Society advertising John Adam’s workshop.
Letters from Shire re:
(i) BassCoast Acquisitive Art Award
(ii) Arts Around the Shire Brochure
(iii) CommunityBridge Banner Project
RAV Insurance Renewal notification / See above
Form with image sent
Design & paint banner
Check & return / Lyn Young & Jon Hewett
Ken Wilkins and Marian Quigley / September 22.
October 15.
7 / Treasurer’s Report / Current Balance:$6,960.63
New signatories: Ken Wilkins, Marian Quigley, Lyn Young, Rob McKay.
Discussion re changing to ‘3’ phone on a $29 per month plan in name of ASPI or Jon Hewett. / Signatories to visit bank and fill out form.
Research / Ken Wilkins / This week.
ASAP
8 / Ibis Writers Report / October 3 poetry workshop by Kristin Henry @ San Remo Hotel. Limited to 15 participants. $25 ph – incs. 2 course lunch.
9 / Camera Club Report / Unsuccessful Bendigo Bank grant application for laptop & software. Received thank you letter from Offshore Theatre for photos of production. Mentor/buddy system established. Newsletter published. Working on 2011 program. Photo shoots of Banfields Theatre/Restaurant before pulled down. Rhyll workshop.
10 / Membership / Email reminders re membership dues.
Discussion re increasing annual membership fees to $25 in 2011. This is yet to be formalized.
Motion: ‘That ASPI offers a 6 month membership after December 30. For those who join after the Easter Exhibition, membership will extend until the end of the next financial year’.
Moved: Ken Wilkins; Seconded: Jon Hewett. Carried. / Ken Wilkins / ASAP
11 / Newsletter / September 30 deadline for articles.
12 / Other Business / Life membership / Research criteria used by other organisations / Committee / Next meeting
Next meeting:Tuesday October 5, 7.30pm / Venue:TBA
Meeting closed: 10.01pm / Signed: