Article 6 – Executive Body (page 5)
Members of the executive must be prepared to:
MODIFIED: Attend the AGM and the last meeting of the season
NEW: Responsible for e-mails placed in their folder
NEW: provide communication by e-mail and respond in a timely manner to all requests for opinions and decisions.
MODIFIED: All vacant positions for the committee will be decided on by way of an election held at the spring meeting of each season.
OUT: At the beginning of each season a list... (Paragraph)
OUT: If no interested is received... (Paragraph)
Executive Body– Elected Members (page 6)
An Executive Body, comprised of the following Elected Members, shall conduct the affairs of the Aylmer 3 pitch league.
E:MODIFIED: Scheduler
G: MODIFIED: Statistician
Article 7 – Duties (page 7)
Elected Members
A)President
h. MODIFIED: Back up to Administrator, Treasurer and Scheduler
NEW: Responsible to order all prizes/Items from SPN
NEW: Responsible to coordinate the league tournaments
NEW: Responsible to coordinate and assign the list of errands and responsibilities for the league tournaments
NEW: Responsible to assign tasks for each of the team participating in the tournament which shall be issued as attachment to the tournament schedule.NEW: Responsible to ensure that all members of the committee respond in a timely manner to emails located in the email account
B)Vice President
- OUT
- OUT
- MODIFIED: Back up to Statistician and Equipment Coordinator
NEW: Responsible to provide each team with a set of keys and organize the return of these keys at year end banquet
NEW: Responsible to be at the tournaments and to receive and organize the items that are delivered by the respective teams.
NEW: Responsible to make sure that each team performs their assigned tasks
NEW: Responsible to make sure that each team provides their roster 10 minutes before a scheduled game at the tournament
NEW: Responsible to ensure that teams have players to come and help to set up the banquet hall.
C)Treasurer
- MODIFIED: Send a monthly financial status to the President
- MODIFIED: Prepare a financial statement to be tabled before November 30thto the Executive body
D)Administrator
- OUT
NEW: Responsible to add the ROD, league documents and any meeting minutes on website
NEW: Responsible to check the e-mail account daily.
NEW: Responsible to place e-mails in the appropriate folders for action by the committee members.
NEW: Maintains the website
NEW: Update league news.
NEW: Responsible to send invitations for tournaments and the year-end banquet
NEW: Responsible for the boards for the tournaments.
E)MODIFIED: Scheduler
a.MODIFIED: Responsible to create two (2) versions of the regular season schedule before the AGM.
b.
c.MODIFIED: Responsible to create two (2) versions of the playoff schedule byJuly 31st.
d.OUT
e.OUT
f.OUT
g.OUT
NEW: Needs to create all schedules in Excel format
NEW: Responsible to create the tournament schedule one (1) week prior to the tournament.
NEW: Responsible to answer all special requests regarding the schedule for regular season, tournaments and playoffs (if possible)
F)MODIFIED: Equipment Coordinator
- OUT
- OUT
G)MODIFIED: Statistician
- OUT
d. OUT
- OUT
NEW: Collect and verify all games stats to ensure players eligibility against team rosterwithin 5 days
NEW: Keep all game sheets in order
NEW: Responsible to reschedule all games that have not taken place ie. rain-outs or any other game that is needing to be rescheduled in the first available time slots while giving teams at least 72 hours notice
NEW: Responsible to advise the executive body off all time slots where no game is played
NEW: Responsible to ensure that the score keeper has a schedule and that he is aware of all changes to that schedule including cancellations.
NEW: Responsible to ensure that the score keeper is filling the score sheet properly
NEW: Responsible to contact the score keeper and the treasurer when a game is cancelled or postponed.
NEW: Responsible to provide the list of players who are eligible to have their banquet paid by the league.