ArrowCreek Men's Club Bylaws
DISCLAIMER: The ArrowCreek Men’s Golf Association Board of Directors publishes the following ArrowCreek Men’s Golf Association Constitution and Bylaws and information contained herein for the sole purpose of expressing the policies, rules and regulations to our members. All information contained in these bylaws shall not be interpreted to include by definition any extension beyond the General ArrowCreek Country Club Rules and member responsibilities stated in the ArrowCreek Country Club Membership Plan and any revisions thereof. Any other use of the information contained in the following without the expressed written consent of the ArrowCreek Men’s Golf Association Board of Directors is prohibited. Such prohibited use shall include, but not be limited to; commercial solicitation, business referrals and mailing lists. Unauthorized use of this information contained herein shall result in disciplinary actions of members up to and including legal disputes targeted against outside agencies.
ARTICLE I: NAME
1.1Name of Organization: The organization shall be named ArrowCreek Men's Golf Association (hereafter, referred to as the Men's Golf Club), located at the ArrowCreek Country Club, 2905 ArrowCreek Parkway, Reno NV 89511.
ARTICLE II: PURPOSE
2.1Purpose: The purpose of the Men's Golf Club is as follows:
a)To add another dimension of competitive golf for all skill levels at the ArrowCreek Country Club.
b)To promote and foster camaraderie among men members within the ArrowCreek golfing community and to promote and conserve the best interests and true spirit of the game of golf as embodied in its ancient and honorable traditions.
c)To encourage conformance to the USGA Rules of Golf by creating a representative authority.
d)To provide an authoritative body to govern and conduct Men's Golf Club competitions.
e)The Men's Golf Club shall cooperate fully with other such authorized clubs under the auspices of the ArrowCreek Country Club.
f)The Men's Golf Club shall be a non-profit organization.
ARTICLE III: FISCAL YEAR
3.1Fiscal-Year: The Men's Golf Club fiscal year shall be January 1 through December 31 of the each year.
ARTICLE IV: MEMBERSHIP
4.1Age for Membership: Membership shall be available to all men eighteen (18) years of age or older who are members in good standing of ArrowCreek Country Club.
4.2Transfer of Membership: Memberships in the Men's Golf Club are individual and non-transferable, which is consistent with the ArrowCreek Country Club privately owned and operated golf course.
4.3Voice in ArrowCreek Operation: The Men's Golf Club membership confers no voice in the operation of any golf courses, clubhouses or any facilities thereof.
4.4Special Privileges: The Men's Golf Club membership confers no special privileges in connection with any golf courses clubhouse or any facilities thereof.
4.5Membership Period: The Men's Golf Club memberships are for a period of one (1) year only beginning on January 1 of each year with all memberships expiring on December 31 of the same year. Membership obligates a person to abide by and support the bylaws, club policies, rules and regulations of the Men's Golf Club. Acceptance further constitutes a waiver of all rights to damages against the Men's Golf Club, members of the Men's Golf Club, and members of the Board of Directors, and each of them arising out of the censure suspension or expulsion of any member.
4.6 Special Memberships: The Board of Directors shall have the broad power and authority, exercisable in good faith to establish such categories of Special Membership as the Board of Directors deems proper to best serve the interests of the Men's Golf Club as a whole. Such categories may include temporary status, honorary status, or such other status, as the Board of Directors shall deem appropriate. The unanimous affirmative vote of the Board shall be required to approve such action. This power includes the waiving of annual dues and any other aspect of membership not inconsistent with the provisions of these bylaws. Special Memberships shall be limited to not more than five percent (5%) of the total membership.
4.7 Violation of Rules:The Board of Directors, by an affirmative vote of two-thirds thereof at a regular meeting or special meeting called for such purpose, shall have the power to: (a) fine, censure. or suspend a member from all Men's Golf Club privileges for a period of not to exceed 60 days for improper conduct, or (b) to expel any member for refusing or neglecting to comply with the rules and regulations of the approved bylaws of the Men's Golf Club, which may be prejudicial or damaging to the good name or welfare of the Men's Golf Club. Before taking any final action for violations in this section, the Board of Directors shall inform the member of the violation in writing, specifying the nature thereof, and stating the time and the place of the hearing with respect to such charges. The charged member shall have the right to appear in person at the hearing.
4.8 Dues: The amount of annual membership dues shall be determined by the Men's Golf Club Board of Directors as they deem necessary to operate and maintain the Men's Golf Club. Dues are payable as directed each year by the Men's Golf Club Board of Directors. All monies collected shall accrue to the benefit of the membership. Membership dues are not refundable and shall not be pro-rated.
4.9Liability:The Men's Golf Club is not liable to any member or any other person for damage or claim arising from the Men's Golf Club operation; any such member accepted by the Men’s Golf Club waives any such claim that mayexist at any time.
ARTICLE V: MEETINGS and QUORUM'S
5.1Board of Directors Meetings: Unless otherwise stated herein, all Board of Directors meetings shall take place on the first Tuesday of each month. All meetings of the Board of Directors shall be held at the ArrowCreek Clubhouse unless the Board of Directors shall set some other place within 10 miles of the ArrowCreek Clubhouse for a particular meeting.
5.2Annual Meeting: The annual meeting of the Men's Golf Club shall be held on a date and location to be selected by the Board of Directors. The annual meeting shall be held no earlier than the first day in November, and no later than the last day of December of the same year.
5.3Special Meetings: Special meetings of members may be called, (1) by the President, or (2) by a minimum of four directors, or (3) upon request in writing to the Board of Directors by 10% of the membership filed with the Secretary. A special meeting called by the members shall be held within 30 days after the Board of Directors meeting when the written request was presented. The Communications Committee shall mail a written notice to each member at least 10 days before such meeting and post the said notice on the Men's Golf Club bulletin board located at ArrowCreek Country Club.The notice shall specify the time; place and purpose of the meeting, and no business other than that specified in the notice shall be transacted at any special meeting.
5.4 Adjournment: A majority of the Directors present may adjourn any Board of Directors' meeting to another time and place, whether or not a quorum is present. If the meeting is adjourned for more than 24 hours, reasonable notice of the adjournment shall be given to the absent directors.
5.5Quorum: Except as otherwise provided in these bylaws, a legal quorum at any Board of Directors meeting shall be sixty percent (60%) of the number of Board members. At the annual meeting a legal quorum shall consist of ten percent (10%) of the members entitled to vote who are present or by proxy at any meeting. Such legal quorum shall consist of members in good standing present or by proxy at the meeting. Each member in good standing is entitled to one (1) vote.
5.6 Attendance at Meetings: Any member in good standing may attend any Men's Golf Club Board of Directors meeting. At the beginning of each Board of Directors meetings any member may voice opinions and/or express concerns, but is not entitled to vote on any issue. Any concerns expressed, if not in the best interest of the meeting subject matter, shall be noted as new business and addressed at a later date. At the conclusion of any member comments, any member who is not a member of the Board of Directors will be excused from the remainder of the meeting. Notwithstanding the above, the President may invite any member who is not a Board of Director to remain for the duration of the meeting.
5.7 Voting: All members of the Men's Golf Club in good standing shall be entitled to vote at the annual meeting.
5.8 Order of Business: The order of business at any meeting of the Men's Golf Club shall be determined by the President.
ARTICLE VI: BOARD of DIRECTORS and OFFICERS
6.1 Board of Directors:Shall exercise all powers of management of the club not specifically excepted by these bylaws.
6.2 Organization of the Board: The Men's Golf Club Board of Directors shall consist of not less than seven (7) and not more than twelve (12) members The Men's Golf Club Board of Directors shall include a golf appointee of ArrowCreek Country Club who shall not be considered a member of the Board of Directors but shall serve in an advisory role.
6.3 Term of Office: At each annual election, Directors shall be elected to fill the position for Directors whose term(s) have expired. The term of each Director elected shall be for a period of two (2) years each and shall serve during the term elected, subject to resignation or removal from office as provided in these bylaws.
6.4Elections:Each year the president shall appoint an existing board member, who is not running for election, to be the Director of Elections. Prior to the annual meeting, the Director of Elections will assemble the list of candidates, post the list on the club website and bulletin board, establish the voting deadline, and prepare and email voting instructions with the ballot to the current Men’s Golf Club members.
6.4.1The president will also appoint a non-board member, non-candidate from the current Men’s Golf Club membership to act as the Auditor of Elections. The Director and the Auditor of Elections will count the ballots and certify the election results. Those candidates receiving the greatest number of votes cast shall be declared elected. Before the annual meeting, the Director of Elections will notify all the candidates of the results. At the annual meeting, the Auditor of Elections will announce the official election results.
6.5Removal from Office: A member of the Board may be requested to resign his position for cause. This requires a two-third's (2/3) majority vote of the total Men's Golf Club Board of Directors. Board members shall be removed after missing three (3) Men's Golf Club Board meetings, which have not been previously excused by the President.
6.6 Vacancy: In the case of any vacancy in the Board of Directors occurring for any cause before the expiration of the term for which a Director is elected or appointed may be filled by a majority vote of the remaining Directors. Each Director shall hold office for the balance of the term of the person elected.
6.7 Consistency of Board: The immediate Past President whose term as a Director has expired shall be an ex-officio non voting member of the Board of Directors in an advisory capacity. Further, the elections and term of office stated in paragraph 6.3 and 6.4 above are designed to rotate Men's Golf Club Officers and Board Members through their tour of duty with minimal disruption to constancy of purpose.
6.8 Officers: Within ten (10) days after the annual meeting and election, the Men's Golf Club Board of Directors shall meet and elect officers whose positions are up for election. The officers shall consist of President, Vice President, Secretary, Treasurer, and their duties shall be such as described in 6.9 below or such as may be assigned to them respectively from time to time.
6.9Duties: Each officer shall conduct the duties generally ascribed to that office including but not limited to:
6.9.1 President: Shall call and preside over all meetings; appoint all standing and special committee chairmen; shall be ex-officio member of all committees; shall present to the Board and/or Membership all recommendations to include all matters of business for the proper conduct of the Men's Golf Club activities and shall act as the primary liaison officer to any outside agency. If the President is unable to complete his term of office, the Vice President shall assume all duties of that office. The President shall serve a term of one (1) year.
6.9.2 Vice President: Shall serve in the absence of the President and shall act in a supportive capacity to the President and shall monitor committee actions to ensure committee efforts are in the best interest of the General Membership. The Vice President shall serve a term of one (1) year.
6.9.3 Secretary: Shall keep detailed minutes (record) of all Men's Golf Club Board of Director meeting discussions, issues that are approved or disapproved, new and old business and seek approval of said minutes at the beginning of the next scheduled Men's Golf Club Board meeting. The Secretary shall serve a term of one (1) year.
6.9.4Treasurer: Shall take charge and be responsible and accountable for all funds received by the Men's Golf Club and shall be the primary officer responsible to disburse monies. In the absence of the Treasurer, the President or Vice President may make disbursements. The Treasurer shall provide a financial report at all meetings of the Men's Golf Club Board of Directors and General Membership. The Treasurer shall serve a term of one (1) year.
6.10Powers of the Board: The corporate powers, business, property and affairs of the Men's Golf Club shall be exercised, conducted, managed and controlled by a Board of Directors. Any action of the Board of Directors shall require a majority vote. The Board shall constitute the ruling and governing power of the Men’s Golf Club for all purposes subject to approval of the ArrowCreek Country Club General Manager or delegate thereof.
ARTICLE VII: Committees
7.1 Organization of Committees: The Board of Directors shall authorize and define the powers and duties of all committees.
7.2 Committee Chairman Appointments: Each year, Committee Chairmen are appointed by the President and approved/elected by a majority vote of the current Board of Directors. Committee Chairmen shall serve a term of one (1) year or until successors are appointed or the committee is dissolved. Board of Directors shall not serve in the same capacity of Committee Chairmen for more than two (2) consecutive terms or until successors are elected or appointed by the President. Each Committee Chairman shall keep records of all meetings, decisions and operations of the committee.
7.3Committee Staff Appointments: Each Committee Chairman shall appoint his committee staff as required. At least one member of the Board of Directors shall be a member of each committee. The Directors shall, insofar as possible, appoint to their committee a sufficient number of persons with previous experience in serving on that committee, in order to assure a continuity of purpose and direction. The President shall be an ex-officio member of all committees excepting the nomination committee.
7.4 Committee Budget/Expenses: No committee shall incur any expenses without the approval of the Board of Directors. However, the Board of Directors by resolution may authorize one or more specified committees to incur committee-related expenses (as defined by the Board for each particular committee) without prior Board approval up to a dollar limit or other defined limit set by the Board's resolution.
7.5 Committee's Duties and Mission: All committees shall be advisory to the Men's Golf Club Board of Directors with respect to the functions of their mission. Committees are encouraged to work together in order to avoid redundant efforts as they may interface with overlapping responsibilities. Duties of the committees reflected below, shall include but not be limited to the following:
7.5.1 Finance: The Treasurer shall chair this Committee and along with two (2) Board members appointed by the President shall make up the Committee. The Finance Committee shall be advisory to the Board of Directors with respect to the Men's Golf Club financial policies including but not limited to cash flow, assessments and dues. The Finance Committee shall assemble an annual budget and arrange for an audit before the General Membership meeting prior to presenting the accounting data (books) to the incoming Treasurer.
7.5.2Marketing and Communications: The Marketing and Communications Committee shall be responsible for promoting the Men's Golf Club by ensuring all communication to members and potential members are timely and consistent. They are to cooperate and be consistent with the strategy of the ArrowCreek Country Club staff on external communications coupled with coordinating with other committee directors to ensure marketing and communication is consistently maintained with the Men's Golf Club concept of operations. They shall be responsible for the printing of all newsletters, calendar of events, results of events, bylaws, web-site additions/deletions, notices and any other method of communication used to inform the membership.