APPROVEDMinutes of the Harmonic Generation Planning Committee

10-11:03 p.m., 24 September 2012

Present: Jordan Charbonneau, Paul Jay, Christian Laprade, Janet Lo, Shannon Walker

1. Approveagenda

- no concerns

2. Approve minutes of June meeting (all)

- two actions should be added:

  • Paul to purchase microphone stands; and
  • Christian to obtain information on powered speakers and speaker stands to enable the committee to make an informed decision on what to purchase

- With these changes, which Janet will make, the minutes were approved (ACTION: Janet)

3. Finance update; draft of 'year-end accounts' to share with group (Shannon)

-not much activity, though we need to get cheque to Richard

- Oct. 1 is due date for HG membership fees

- NCAC contract signed (unavailable Thanksgiving Monday)

- Shannon will update financials once fees are in and purchases are determined (ACTION: Shannon)

4. Plans for auditions (all)

- four individuals are booked for the audition on Sep. 29 and another four have enquired

- building on Jordan’s shared document of radio contact information, Janet suggested HG develop a central document for all such information that can be used when advertizing

- Janet is tweeting about the auditions

5. Website and Promo materials status (all)

- audition info has been posted on website, as well as all new songs. Only Words is missing (both PDF and audio file, which Paul will check into (ACTION: Paul)

- Paul wants new photos of the group “in action” to show a different side of us (perhaps at the retreat while we’re using microphones?)

- Shannon received quote for printing a horizontally oriented, A-frame, 32” x 24” HG sign: $173, tax included

  • Paul wondered whether we should change our logo before printing anything, to which Janet suggested that we ask the group if anyone has design abilities (ACTION: Paul)

6. Plans for Xmas concert – DATE CHOICE, rep ('repertoire committee'), title, theme etc

- Dec. 1 not good due to absences, including of sound guy, therefore Christian will confirm Dec. 15 with church (ACTION: Christian)

- for the repertoire committee, which will choose the concert repertoire, Paul wants another HG member (Vivian has offered, but she is very busy), so he will query the group (ACTION: Paul)

- Paul wondered about the concert theme, title and charity, leading Janet to suggest asking the group (ACTION: Paul)

- Paul also suggested incorporating specialized lighting in the concert, since it can have a big impact

- there was agreement our posters and tickets should be ready by the Nov. 3 gig in Manotick

7. Plans/ideas for retreat (Oct 14th)

- Paul could ask Jen Moir to attend and lead a portion of the event, but he suggested members of Quintessence could do workshops using what they learned at a recent event in Sweden. We would also use the retreat to work on joint repertoire for the concert and microphone technique

- he also reiterated his desire to have photos and video taken during the event

- Janet added that mirror work would be helpful to learn about the importance of appearance
8. New equipment purchases

- see number 3 above, Finance update.

- Christian will also look into quotes for concert lighting (ACTION: Christian)
9.Plans for recordings etc

- Christian stated that he could record members of the group downtown, one at a time if needed (ACTION: Christian)

- Paul expressed interest in starting with easier ones (Janet suggested O Canada or Rolling in the Deep)

- Paul also would like this done before Christmas (all committee members agreed), though the tracks could be collected over several weeks

10.Plan for next committee meeting and items to discuss

- Oct. 22
11.Other business eg establishing 'teams' to share responsibility.

- Paul raised idea of creating HG teams, a la Swingle Singers. The committee eventually agreed to the following teams:

  • promo
  • staging
  • concert planning
  • music archive

- Janet suggested that each member of the planning committee should be on a different team

12.Adjournment

- 11:03 p.m.