Job Description and Person Specification

Job title / FinanceManager
Department / Independence Matters
Company / Vauxhall Centre Hub, Norwich.(Will be required to work from Dereham Head Office as and when required and visit other locations across Norfolk)
Salary / £30,178
Working Pattern / Full time, Permanent
Responsible to / Finance Director
Responsible for / IM Central Finance Team
Effective date / 16th November 2015

Main job purpose

To support the Finance Director, lead and manage the Finance Support Team for Independence Matters to develop and deliver a range of efficient financial processes and procedures to ensure effective finance support is maintained throughout the company and can be taken forward as the company develops.

Role and Responsibility

Support to Finance Director

  • To support the Finance Director in providing an efficient and effective finance function to the company, this will include:
  • Deputising at Enterprise Development and IM Board Meetings.
  • Support the maintenance of accurate financial records.
  • Support the monitoring of annual budgetssurplus/deficit against monthly profile
  • Support the preparation of the annual accounts in accordance with agreed timetables.
  • Support the development and maintenance of the medium term financial plan to support the business plan.
  • Support the review and update of Financial Policies.
  • Be proactive in the improvement ofthe processes around providing performance information in the most efficient manner.
  • Support the maintenance of records and minutes maintenance to record the company's activities.
  • Support the submission of all regulatory files and Employee Benefit Trust files.
  • Support the delivery of an ICT structure which supports the strategies and business processes of the company.
  • Support the development and presentation a financial model for new business opportunities
  • Support the monthly monitoring and reporting of LGPS Information.

Financial Processes & Procedures

This will include:

  • Leading, supporting and motivating the Finance Support Team to deliver a range of financial support services for IM undertaking supervision and appraisal in accordance with IM guidelines.
  • Generating a culture of continuous improvement to generate processes which support smooth and efficient administration of the organisation.
  • Introducing new or more efficient financial management processes that minimise financial risk, develop guidance documents and establish systems for recording and monitoring financial information.
  • ManagingIM’s financial accounting, monitoring and reporting systems, including managing budgets and producing accurate financial reports to specific deadlines.
  • Developing external relationships with appropriate contacts, e.g. auditors, solicitors, bankers and statutory organisations such as the Inland Revenue.This also includes developing strong working relationships with outsourced Support Services
  • Keeping abreast of changes in financial regulations and legislation.
  • Supporting Executive Team and IM Managers with data queries and the completion of the monthly budget forecasts.
  • Providing and interpreting financial information which includes monitoring and interpreting cash flows and predicting future trends;
  • Managing the IM ordering process and any other procurement processes introduced by the company.
  • Analysing change and advising accordingly, including conducting reviews and evaluations for cost-reduction opportunities.

Data Collection & Reporting

This will include:

  • Collating key performance information from operating departments, to analyse data and draft reports to senior management and for Governance Boards and produce ad-hoc reports.
  • Developing more efficient processes for generating and gathering data and to document those processes.
  • Challenging all data to ensure the accuracy of data generated and reported by managers and ensure explanations are provided for variations from expected performance levels.

Education and qualification

  • Good standard of education - 5 passes at GCSE level Grade C or equivalent
  • Demonstrable ICT skills.
  • Administrative/Management Qualification (NVQ3) or equivalent demonstrable experience.
  • Financial qualification (AAT/part ACCA qualified) or equivalent demonstrable experiencein finance/data reporting and support.

How you act

  • Customer focused -, you are aware of and anticipate what the customer needs, identifying and opening up new markets and income streams.
  • Team Player – you work with others to achieve outstanding results and provide support.
  • Shows initiative – you come up with ways of improving how we do things
  • Organiser – you plan your day to ensure that your work is completed on time and to standard.
  • Service Deliverer– you have an energetic approach to work, leading and inspiring others to deliver services that provide great outcomes for customers.
  • Good Networker – you network effectively to build and use key relationships to deliver business targets and promote/support growth.
  • Values – you have a genuine interest in Social Enterprise and the company’s values and principles.
  • Flexible Attitude – you are prepared to work flexibly to deliver the services

Knowledge and experience

  • Experience of working in an office environment – has initiated and co-ordinated a wide range of essential administrative and financial tasks and responsibilities, including producing guidance documentation.
  • Experience of using Microsoft office in a working environment –including working with complex spreadsheets and manipulating them to analyse and produce data for reporting purposes.
  • Experience of maintaining confidential records and an efficient filing system.
  • Experience of working/building relationships with external suppliers and internal stakeholders.
  • Experience of working with financial systems and processes, including managing budgets and producing forecasts.

Skills and abilities

  • Flexible working practise
  • Extremely well organised and an ability to prioritise own work load
  • Able to work unsupervised if necessary and meet deadlines
  • Team working
  • Common sense approach to problem solving
  • Positive enabling, attitude and aptitude
  • Ability to work across all the Company services
  • Ability to organise, manage and lead a team through complex organisational change