Application to Become an Approved Cabling Installer on the Ministry S Approved ICT Contractors

Application to become an approved

‘Cabling Installer’

on the

Ministry’s Approved ICT Contractors List

May 2014

Technology in Schools

Education Infrastructure Service

Ministry of Education

Level 5, Saint Paul’s Square

45 - 47 Pipitea Street

PO Box 1666,Wellington 6140

Please complete this form and return a pdf copy by email to .

Company and contact details

1. Please provide the following contact information:

Company name
Contact details / Contact Name
Contact’s position in company
Postal address
Postcode
Contact email
Contact phone number
Company website

Current certifications

2. Please state whichstructured cabling product brand(s) you are certified with the manufacturer to install in schools.The product brands you may use in schools must be listed on the Ministry’s Approved ICT Contractors List under “Cabling Product Supplier”.

Cabling product brands:

Reference Sites

3. Please provide the name of eight reference sites where you have installed Ministry ICT approved product within the previous two years. Of the eight reference sites three must have been issued with a manufacturer’s performance warranty.Each site must be named and a physical address provided and must have a nominated contact.Each nominated contact must have noted a designation and a current DDI and e-mail address

Site name and address / Approved Product / Contact name / DDI / Email / Warranty Y/N

4. Please list your staff that have completed the Ministry’s ICT Standards training course, run by Torque IP, and the expiry date of the 2-year Ministry certification:

Staff name / Expiry date of certification

Confirming your application

Please sign and date to confirm your acceptance of the Ministry of Education requirements for approved cabling installers.

I confirm that my company will adhere to the Ministry’s Standards, Police vetting and warranty requirements for cabling installation in schools as set out in this document.
I confirm that I am authorised to make the commitments required by the Ministry on behalf of my company.
Company name
Application authorised by
Signature
Date

Ministry requirements:

All works that include either new or upgraded ICT cabling shall:

a)Be installed to comply with Ministry Standards

b)Have a minimum twenty (20) year performance warranty

c)Have a minimum two (2) year installation warranty

d)Be installed by a Ministry Approved ICT contractor

e)Be installed using a Ministry approved manufacturers product

f)Have all relevant documentation submitted to the school and the Ministry.

Warranties

5. The Ministry requires a cabling manufacturer warranty to be issued, and requires you to issue your own installation warranty for all work you do in schools.

a.Manufacturer performance warranty. You must arrange for and ensure the cabling manufacturer has issued a performance warranty to cover the cabling product performance for a minimum of 20 years at the conclusion of the work. (Note the Ministry separately requires all approved cabling product suppliers to offer at least a 20-year warranty on their products.)

b.Your installation warranty. For a period of twoyears, you must warrant that all works performed by you (including works preformed by your subcontractors) will perform in accordance with good industry practice. Good industry practice being, without limiting or prejudicing any higher standards or higher requirements under the relevant contract, compliance with the Ministry’s standards and the exercise of that degree of skill, diligence, prudence (including good, safe and prudent practice) and foresight that would reasonably be expected to be observed by a skilled and experienced contractor engaged in carrying out activities the same as or similar to the works under the same or similar circumstances. If there is a problem with your workmanship, you will remedy the problem at no cost to the school or Ministry.

Structured Cabling Installation Services

6. You will have proven installation capability for the scope of works required. This may include:

responsibility for providing the six service categories of structured cabling installation required to implement school network designs, specifically:
civil works
installation of data cabling
installation of electrical cabling
Installation of trunking
Installation of wireless product
Installation of communications pits and ducting
engage sub-contractors in numbers sufficient to meet the Ministry’s requirements in their chosen geographic areas
ensure your on-site personnel and those of your sub-contractors are Police-vetted and the relevant signed documentation is supplied to the Ministry
procure electrical cabling, communications pits and trunking product as required to complete the specific network upgrade, that the Ministry approves as being compliant with their specifications and standards
ensure that cabling installation personnel including cabling installation sub-contractors are manufacturer-certified so that installation and performance warranties can be issued by product manufacturers
ensure that all electrical contractors are registered electricians
manage sub-contractors and ensure their work fully complies with Ministry standards

The structured cabling installer is accountable for the quality and timeliness of all installation-related work carried out by their personnel and their sub-contractors.

All ICT Services and Products must comply with the following Ministry standards:

a)Cabling Standards:
“Information and Communications Technology Cabling Infrastructure: Policy and Standards for Schools” (Ministry Standards).
The document can be found on the Ministry’s website.

b)Wireless LAN Guidelines:
“School Wireless LAN Guidelines 2012 – Understanding Wireless” (Ministry Wireless Guidelines).
The document can be found on the Ministry’s website.

Police vetting

6.All contractors that need to go on-site at a school must be Police vetted. The Ministry’s Police vetting process is as follows (agreed on 01/08/2012):

a)Once you have been awarded a job, you must submit Police vetting forms for each contractor, including sub-contractors, who will be working on site.

If there are any contractors who believe they have current approval (i.e. they have worked on schools and received approval within the last year) they must submit their names so the Ministry can verify their approval and expiry date.
If these contractors are found not to have current approval then they will need to submit a form and complete the vetting process again.
If these contractors have current clearance, then approval is confirmed along with expiry date.

b)The Ministry will undertake the vetting process with Police.

c)Once the vetting process is complete, the Ministry will provide results to you. This usually takes 10 working days, but on occasion can take longer (the Police are contracted to provide results within 20 days).

It is important to allow sufficient time to get contractors approved as necessary before the start of the job.

d)Contractors are not permitted onto school grounds without receiving vetting clearance from the Ministry.