Applicant Checklist for Research Studies
Have you included the following documents (and copies where applicable) in your submission to the Consulate or Embassy? If so, please check the “Did you include them?” box and keep this form for your own records.
Please put the indicated document number in pencil in the upper right corner of the first page of the appropriate document.
Although you are permitted to provide documents in Japanese, it is also appreciated that you submit an English translation of those documents to help expedite the process asnot all reviewers will be fluent in Japanese. Your understanding is appreciated.
◊Please note that the Placement Preference Form will be required at a later dateonly if you have successfully passed the First Screening.
Document Number / Document Type / Number of Originals / Number of Copies / Did you include them?(1) / Application FormA(a prescribed form) / 1 with photo / 2
(2) / Placement Preference Form (a prescribed form) / 1 with photo / N/A
(3) / Field of Study and Research Plan (a prescribed form) / 1 / 2
(4) / Certified grade transcriptBfor each academic year from the last university attended (issued by that university) / 1 / 2
(5) / Graduation certificateCor degree certificate of the last university attended (or an attested document certifying that the applicant will graduate from the school, where applicable) / 1 / 2
(6) / RecommendationD from the president/dean or the adviser of the last university attended or the university currently attending / 1 / 2
(7) / Certificate of HealthE (a prescribed form) / 1 / 2
(8) / Abstracts of theses / 1 / 2
(9) / Certificate of language proficiency (applicable to applicants who have documents attesting their Japanese/English/French/other languagecompetency. The original copy is not necessary) / 1 / 2
(10) / Recommendation from the present employer (if currently employed) / 1 / 2
(11) / Photograph(s) showing applicant's own works of art or a recorded CD of musical performance (Only for those majoring in fine arts or music) / 1 / 2
And, did you put the indicated document number in pencil in the upper right corner of the first page of the appropriate document, and the documents are placed in order? If so, please check the right box.
Please ensure that all requisite documents are included, signed where necessary, and completed. Failure to do so may jeopardize your application and cause delays.
please pay attention to the following common mistakes:
- Application FORm
-Question 1: do not write your name in Katakana (Japanese syllabary)
-Question 6: the age is as of April 1, 2019
-Question 11: the number of years is calculated according to the Canadian education system.
- For instance, an academic cycle starting in September and ending in June of the following year should be counted as 1 year (rather than 10 months). On the other hand, if you terminated your education mid-term for personal reasons, the duration should be 10 months.
- The total years of education is as of your time of arrival in Japan
-Question 15: select one answer only
-Question 16: select one answer only
-Question 17: select one answer only
-Question 20: self-rate your language proficiency on a scale of 0-3. Do not describe your level in words.
- aCADEMIC TRANSCRIPT(S):
-One original copy is required
-Your name must appear on the transcript
-Transcript legend explanation is required
- Graduation certificate
-Photocopy of the certificate can be accepted, but it must be authenticated by the school (signed and sealed by the relevant office of the registrar)
- RECOMMENDATION LETTER
-The letter must be written by the president/dean or the adviser of the last university attended or the university currently attending
-It can be in any formats, as long as all the questions from the sample are addressed.
- CERTIFICATE OF HEALTH
-Use the prescribed form for 2019
-The original copy signed by the doctor is required
-Section 7 must be filled