Appendix B: Contract Agreement Checklist Date: ______

APPENDIX B: CONTRACT AGREEMENT CHECKLIST DATE: ______

Sponsor Name: ______Agreement No. ______

Contract

Item Number

Showing Regulation Provision to be Included in Contract between

Compliance Reference, 7 CFR FSMC Company and School Food Authority (SFA)

______1. 210.16 (a) (1) SFA: Shall adhere to and include

the requirements of the NSLP Regulations in any contractual agreement with a Food Service Management Company. (FSMC).

______2. 210.16 (a) (2) SFA: Shall ensure that the food service

operation is in conformance with the

SFA agreement under the program.

______3. 210.16 (a) (3) SFA: Shall monitor the food service

operation through periodic on-site

visit.

______4. 210.16 (a) (4) SFA: Shall retain control of the quality,

extent and general nature of it food service and the prices to be charge the children for meals.

______5. 210.16 (a) (5) SFA: Shall retain signature authority

on the State agency-school food

authority agreement, free and reduced

price policy statement and claims.

______6. 210.16 (a) (6) SFA: Shall ensure that all federal

donated foods received by the school

food authority and made available

to the food service management

company accrues only to the benefit

of the school.

______7. 210.16 (a) (7) SFA: Shall maintain applicable health

certification and ensure that all State

and local regulations are being made

by a food service management

company preparing or serving meals

at a school food authority facility.

______8. 210.16 (a) (8) SFA: Shall establish an advisory

board composed of parents, teachers

and students to assist in menu planning

______9. 210.16 (b) (1) FSMC: Shall adhere to the 21-day

cycle menu which was included in the IFB or RFP for the first 21 days of meal service. Changes thereafter may be made with the approval of the SFA.

______10. 210.16 (c) SFA: Shall not enter into contract that

are on a “cost-plus-a-percentage-of-

cost” or “cost-plus-a-percentage-of-

income” basis. Contracts allowing

all income and expenses to accrue to the company are prohibited.

______11. 210.16 © (1) Company: Shall maintain such records as

the school food authority will need to

support its claim for reimbursement:

______Shall, at a minimum, report claim

information to the school food authority

promptly at the end of each month;

______Shall make all records available to the

school food authority upon request; and

______Shall retain all records in accordance with

210.23 ©; records shall be retained for a

period of three years after the submission

of final claim for reimbursement (fiscal

year) or as necessary to resolve any audit issues.

______12. 210.16 © (2) Company: Shall have and maintain, for

duration of the contract, State/local

health certification for any facility outside

the school for which it propose to prepare

meals.

______13. 210.16 (c) (3) SFA: Has detailed specifications each

food component specified in 210.10 and

______Shall not pay for meals which do not

mean the specifications as outlined by

the districts, or are spoiled

or unwholesome

______14. 210.16 (d) FSMC: Shall be of duration of no

longer than one (1) year;

______Options for the yearly renewal of the

contract shall not exceed four (4)

additional years; and

______Either party may cancel the contract for

cause with 60-day notification.

______15. 7 CFR 3016 Contract: Shall contain provisions for

administrative, contractual, or legal

remedies, for breach or violation of

of contract terms, to include sanctions/

Penalties as may be deemed appropriate;

______16. 7 CFR 3016 Contract: (In excess of $10,000) shall

contain provisions for contract termination,

due default or due to circumstances

Beyond their control of the contractor

(describe conditions).

______17. 7 CFR 3016 Contract: (In excess of $10,000) contains

provision for compliance with Executive

Order 11246, “Equal Employment

Opportunity, “ as amended by Executive

Order 11375, and as supplemented by

Department of Labor regulations (41 CFR

Part 60.)

______18. 7 CFR 3016 Contract: (In excess of $100,000.00)

contains provision for compliance with

Section 306 of the Clean Air Act (42

USC 1857 (h);

______Section 508 of the Clean Water Act

(33 1368);

______Executive Order 11738, and Environ-

mental Agency Regulations (40 CFR,

Part 15) prohibiting grants or loans of

facilities included on the EFA list to

Violating Facilities.

______19. 7 CFR 3016 Contract: Recognizes mandatory standard

contained in the State Energy Conser-

vation Plan issued in compliance with the

Energy Policy and Conservation Act

(PL 94-163).

______20. 7 CFR 250.12 (c ) Contract: Contains provision that

agreement is in compliance with

commodities liability.

______21. 7 CFR 3017.510 Contract: Contains certification regarding

Debarment/Suspension from participating

in federal contracts/grants/awards.

Contract Reviewed by ______Date______

Notes:______

Fl. Dept. of Education Food and Nutrition Management Section Revised 8 / 2001