ANZAC AND RSL QUEENSLAND CENTENARY COMMEMORATION
APPLICATION FOR FUNDING
Centenary Event Plan
By ______District
EVENT NAME:
Event Coordinator/Contact:
NAME
Telephone:
Email:
Table of Contents
Introduction
Event History
Event Objectives
Event Detail
Contacts List
Run Sheet
Risk Register and analysis
Introduction
This Event Plan is to serve the purpose of supporting the application for funding from the ANZAC and RSL QueenslandCentenary Commemorative Fund. The information contained within covers all aspects of this event or events, including structure of management, Detailed Budget, Detailed Sequence of events, all the licensing and insurance information, your Risk Assessment of the event, draft of copyright/intellectual intelligence giving those rights to RSL (Queensland Branch), and if applicable, a forecast of potential income to the League as a result of the event/events.
This event plan is for the following event:
Event Name:
Being held on (or during the period):
Date:
The event is to be held at location/s:
1/. Location:
Event History -
Insert
Event Objectives – The event must relate to the centenary of Gallipoli/WWI
Event Detailto include:
Insert here how this event/events will contribute to or enhance RSL membership recruitment
Insert Outline how the event complies with or embraces RSL Objectives;
InsertHow the event enhances or promotes RSL membership/recruitment;
Insert Events must also be direct or indirectly community orientated;
InsertAny creation of intellectual or other copyright must be in the name of RSL (Queensland Branch) and the draft of such copyright included in the plan;
InsertAny potential source of income arising from the event to be encapsulated within the plan;
InsertAll required venue requirements, tour schedules and bookings to be shown in the plan along with all itemised costs for such;
All submissions must include a completed Risk Assessment (which may show Nil Risks) for the complete event/plan (Risk register and analysis tools enclosed).
Event Costs
InsertThe total event budget must be outlined for all aspects;
(Detailed budget to include staffing/consultant costs, permits, insurance, equipment, venue hire, travel etc. Attach to the application).
Contacts List
Internal Contact List
Name / Position / MobileExternal Event Contacts List
Name / Company / Mobile / Email / Supplying1
Sequence of Events - Running Order
Time / Action / Responsibility1
Risk assessment process tools – Risk priority rating
Likelihood
Level / Description / Examples of descriptionA / Almost Certain / The event is expected to occur in most circumstances. Common or repetitive occurrence. Constant exposure to hazard. Very high probability of damage.
B / Likely / The event will probably occur in most circumstances. Known history of occurrence. Frequent exposure to hazard. High probability of damage.
C / Possible / The event could occur at some time. History of single occurrence. Regular or occasional exposure to hazard. Moderate probability of damage.
D / Unlikely / The event is not likely to occur. Infrequent exposure to hazard. Low probability of damage.
E / Rare / The event may occur in in exceptional circumstances. No reported occurrence. Rare exposure to hazard. Very low probability of damage. Requires multiple system failures.
Consequence
Level / Description / Examples of description1 / Severe / Death of one or more people. Major environmental impact. Financial loss greater than $250,000.
2 / Major / Extensive or multiple injuries. Hospitalisation required. Permanent severe health effects. Minimal environmental impact. Financial loss up to $250,000.
3 / Medium / Medical treatment required. Nil environmental impact. Financial loss up to $100,000.
4 / Minor / First aid required. Nil environmental impact. Financial loss of up to $50,000.
5 / Negligible / No injuries. Minor delays. Little financial loss.
Financial loss includes direct costs (e.g. workers compensation and property damage) and indirect costs (e.g. accident investigation time).
Risk assessment process tools – Risk rating matrix
ConsequencesLikelihood / Severe
(1) / Major
(2) / Medium
(3) / Minor
(4) / Negligible
(5)
Almost certain
(A) / E / H / H / M / M
Likely
(B) / H / H / M / M / L
Possible
(C) / H / M / M / L / L
Unlikely
(D) / M / M / L / L / T
Rare
(E) / M / L / L / T / T
Key to the risk rating
E= Extreme risk
Immediate action required, this level of risk needs detailed research and planning by senior management. Steps must be taken to firstly eliminate the risk and if this is not possible to introduce measures to control the risk by reducing the level of risk to the lowest level achievable.
H= High risk
Action plan required as soon as practicable by senior management. Special permission may be given for staff to undertake some high risk activities provided that system of work is clearly documented, specific training has been given in the required procedure and an adequate review of the task and risk controls has been undertaken. A detailed Standard Operating Procedure is required and its implementation must be monitored to check the risk level.
M= Moderate risk
Action plan required by are/department manager. A Standard Operating Procedure or Safe Work Method statement is required.
L= Low risk
Managed by routine procedures and employees under supervision.
T= Trivial risk
Unlikely to need specific application of resources
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Risk Register and Analysis
Date(s) of event: / Name of event: / Event Organiser:Contact no: / Assessment
completed by:
Contact no:
What is the event purpose: / Location where event is being conducted:
Event Conditions
Estimated attendance: / Infrastructure and resources: / Environment: / Contractors/ suppliers:
Phases of the event:
Bump in – commencement date and time:
Event Phase – commencement date and time:
Bump out – commencement date and time:
Risk register and analysis
Event Step / Risk/Hazard / Risk priority rating / Control measures / Planning activities/tools required
What can happen? What will be the result? / Likelihood/ Consequence / Rating / List all current controls that are already in place or that will be used to undertake the task based on hierarchy of control
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