Ammunition for Police Academy

Bid No. 18-7181-C1R2

BID REQUEST AND project manual

for

Ammunition for Police Academy

FOR

the board of trustees of

METROPOLITAN COMMUNITY COLLEGE

September 27, 2017

project bid time & date:

10:00 A.M., October 11, 2017

table of contents

bid request no. 18-7181-C1R2

PART I – BID INFORMATION, INSTRUCTIONS, FORMS

request for bids

description of work

SPECIFICATIONS

instructions to bidders

BID formS – to be returned with bid

form: bidder pricing form

form: vendor questionnaire

form: m/wbe participation form

form: federal work authorization program (“E-verify”) addendum

form: federal work authorization program affidavit

FORM: NON-COLLUSION AFFIDAVIT

PART II – GENERAL TERMS AND CONDITIONS

PART I

BID INFORMATION, INSTRUCTIONS, FORMS

METROPOLITAN COMMUNITY COLLEGE (mcc)

Bid Request No 18-7181-C1R2

Sealed Bids for:

Ammunition for Police Academy

At

MCC- Blue River

Will be received by thePurchasing Department, Metropolitan Community College, 3200 Broadway, Kansas City, Missouri at10:00 A.M. onWednesday, October 11, 2017.

Specifications and conditions of bidding and the printed form on which all bids must be made, may be obtained by downloading it from:

The Board of Trustees of Metropolitan Community College reserves the right to waive informalities in bids and to reject any and all bids.

The Board of Trustees

Metropolitan Community College

By:Amiee Wenson, Purchasing Manager

PH: (816) 604-1341

Bid Specifications

Metropolitan Community College (MCC), a public community college district and political subdivision of the State of Missouri located in Kansas City, Missouri, extends an invitation to qualified providers with the necessary resources and experience to submit bids to provide ammunition for instructional use at the MCC-Blue River Police Academy. During the period of the contract, MCC may opt to purchase items upon several occasions. MCC reserves the right to not purchase all items. Any exceptions to the terms and conditions of this BID shall be stated clearly and it is at MCC’s discretion whether the exception shall be accepted or shall invalidate the bid.

General Description

Furnish ammunition required to train Police Academy recruits during live fire exercises at the Law Enforcement Range. Specified ammunition is chosen for safety as well as consistent operation in the Police Academy firearms. Substitutions will not be accepted.

Delivery

All ordered products shall be shipped within two weeks of order placement, and are FOB designated college location: MCC-Blue River Public Safety Institute, 20301 E 78 Highway, Independence, Missouri 64057. MCC reserves the right to cancel all or any part of orders if shipment is not made as promised. Vendor shall notify MCC if shipment cannot be made as promised. Time of proposed delivery must be stated in definite terms.

Notice to Bidders

Bids may be withdrawn in person or by written request any time prior to schedule closing time for receipt of bids. All bids shall be valid for 90 days after opening, but the Owner reserves the right to reject any or all bids. No Bid shall be withdrawn subsequent to specified time of bid opening for a period of 90 calendar days without written consent of the Owner.

Award

Award will be made on an "all or nothing" basis.

Metropolitan Community College reserves the right to select a company within a 50-mile radius of the Administrative Center located at 3200 Broadway, Kansas City, Missouri 64111.

Term or Pricing

This bid is for a pricing commitment of one year, with an option to renew for two additional one-year periods. MCC will issue purchase orders for use during the contract period.

Invoices

The vendor shall submit invoices by email to: for items delivered. Invoices must be accurate and reflect current Bid Award pricing and specific P.O. number. (Inaccurate invoices may not be paid until corrected invoices or credit memos are received.) Payments by MCC to the vendor for items delivered shall be made in accordance with MCC's regular payment terms of net 30 days. Please provide any early payment discount available.

Response/Award Criteria

Each provider shall complete and include the following documents: 1) Bid PricingForm, 2) Product Warranty and Return Policy Information, 3) M/WBE Participation Form, and any other included forms.

Submit one (1) original and one (1) electronic copy of the bid document . Purchasing Manager, MCC – Administrative Center, 3200 Broadway, Kansas City, Missouri 64111, by 10:00 A.M. October 11, 2017. Electronic copies may be emailed to or provided on a flash drive with the original copy.

Bids shall be in a sealed envelope clearly marked with bid number(18-7181-C1R2), date and time of bid opening (October 11, 2017, 10:00 A.M.), Bidder’s name, and address.

Questions

No communication will take place between vendors and MCC during the bid process, except in writing. Questionsshould beemailed tionsmustbereceivedbynoon, October 4, 2017.

Missouri Preference

A 5% preference shall be granted to all firms, corporations or individuals doing business as a Missouri firm, corporation or individual provided the additional cost to the District does not exceed $500.

By virtue of statutory authority, a preference will be given to materials, products, supplies, provisions and all other articles produced, manufactured, made or grown with the state of Missouri.

Disclosure of Proprietary Information

A Contractor may restrict the disclosure of software codes, records relating to the configuration of computer components and/or the operation thereof, and intellectual property in which it has a proprietary interest but only if such information is defined as a "closed" record under Missouri law, including, but not limited to, one or more subsections of Section 610-021, R.S.Mo. In order for any such information or record to be closed, each page of each such document must include in at least sixteen (16) point bold font the words “Proprietary Information.” After either a contract is executed pursuant to the Bid or all proposals are rejected, if access to documents so marked is requested under the Missouri Sunshine Law, MCC will notify the Contractor(s) of the request, and it shall be the burden of each Contractor to establish that the Contractor's documents are exempt from disclosure by law as aforesaid. If the Contractor shall not cooperate with MCC after notice as provided herein, MCC may, in its sole discretion, disclose the Contractor's documents/records/information to the requester without liability to the Contractor for any such disclosure under any theory of common or statutory law. Notwithstanding the foregoing, in response to a formal request for information, MCC reserves the right to release any documents, records and/or information which MCC.

BID PRICING FORM

BID REQUEST NO. 18-7181-C1R2

Ammunition for Police Academy

Bidder / Contact Name
Address / Email Address
Phone Number / Signature
Line / Item Description / MFG# / QTY / Unit of
Merchandise / Unit Price / Extended Price
1 / Federal Cartridge Tactical,
12 Ga. 00 Buck Duty Ammo / LE132-00 / 15 / Case
(250 Rounds) / $ / $
2 / Speer Lawman Clean-Fire,
9 mm Luger Ammo / 53826 / 60 / Case
(1000 Rounds) / $ / $
3 / Speer Lawman Clean-Fire,
45 Auto Ammo / 53855 / 2 / Case
(1000 Rounds) / $ / $
4 / Remington, 12 Ga. Premier Nitro Sporting Clays. 1300 FPS / STS12NSC7 / 40 / Case
(250 Rounds) / $ / $
5 / Speer, Force on Force 9mm Marker Training Ammunition (Blue) / FF9B2 / 2 / Case
(500 Rounds) / $ / $
6 / Speer, Force on Force 9mm Marker Training Ammunition (Red) / FF9R2 / 2 / Case
(500 Rounds) / $ / $
TOTAL: / $
Estimated delivery time upon receipt of a purchase order:

Ammunition for Police AcademyBid Request No. 18-7181-C1R2

9/27/17

VENDOR QUESTIONNAIRE

1. How did you learn of this bid opportunity? Please check applicable method below.

☐ MCC Website / ☐ Public Purchase Website
☐ Newspaper / ☐ Other
☐ I was notified directly by MCC/MCC consultant

1. Please give us some information about your company’s history and direct industry experience.

1. Please include at least three (3) references. List contact information.

ADDENDA
The bidder acknowledges receipt and the consequent review of the following Addenda covering revisions to the specifications, and the cost, if any, of such revisions has been included in the price herein before quoted.
Addendum No. / Date
Addendum No. / Date
Addendum No. / Date
Addendum No. / Date

M/WBE PARTICIPATION FORM

If proposing MBE/WBE participation, the contractor/supplier must indicate below the percentage of qualified MBE and WBE participation committed to in relation to the total dollar value of the contract regardless of whether the contractor/supplier is awarded one, some or all of the categories being proposed. Overall, the MBE and WBE participation must not be contingent upon award of a specific category and the contractor/supplier, if awarded a contract, must be able to achieve the stated participation for the resulting contract regardless of the categories awarded or not awarded. The contractor/supplier must be able to achieve participation stated below for the total value of the awarded contract(s). If the contractor/supplier is a qualified MBE and/or WBE, the contractor/supplier may indicate 100% participation.

The contractor/supplier is committed to the following MBE and WBE participation on this bid:

Total MBE Participation % / Total WBE Participation %

Complete the following table indicating the firms used to meet the participation levels indicated.

MBE Firm Name / MBE % of Contract / WBE Firm Name / WBE % of Contract

FEDERAL WORK AUTHORIZATION PROGRAM (“E-VERIFY”) ADDENDUM

For Contracts with The Junior College District of Metropolitan Kansas City, Missouri aka Metropolitan Community College, a public community college district and political subdivision of the State of Missouri (“MCC”).

Pursuant to Missouri Revised Statute 285.530, all business entities awarded any contract in excess of five thousand dollars ($5,000) with a Missouri political subdivision must, as a condition to the award of any such contract, be enrolled and participate in a federal work authorization program with respect to the employees working in connection with the contracted services being provided, or to be provided, to MCC (to the extent allowed by E-Verify). In addition, the business entity must affirm the same through sworn affidavit and provision of documentation. In addition, the business entity must sign an affidavit that it does not knowingly employ any person who is an unauthorized alien in in connection with the services being provided, or to be provided, to MCC.

Accordingly, your company:

(a)Agrees to have an authorized person execute the attached “Federal Work Authorization Program Affidavit” and deliver the same to MCC prior to or contemporaneously with the execution of its contract with MCC;

(b)Affirms it is enrolled in the “E-Verify” work authorization program in the United States, and is participating in E-Verify with respect to your employees working in connection with the services being provided (to the extent allowed by E-Verify), or to be provided;

(c)Affirms that it is not knowingly employing any person who is an unauthorized alien in connection with the services being provided, or to be provided, by your company to the district.

(d)Affirms you will notify MCC if you cease participation in E-Verify, or if there is any action, claim or complaint made against you alleging any violation of Missouri Revised Statue 285.530, or any regulations issued thereto;

(e)Agrees to provide documentation of your participation in E-Verify to MCC prior to or contemporaneously with the execution of its contract with MCC (or at any time thereafter upon request by MCC), by providing to MCC an E-Verify screen print out (or equivalent documentation) confirming your participation in E-Verify;

(f)Agrees to comply with any state or federal regulations or rules that may be issued subsequent to this addendum that relate to Missouri Revised Statute 285.530; and

(g)Agrees that any failure by your company to abide by the requirements a) through f) above will be considered a material breach of your contract with MCC.

By: ______(signature)

Printed Name and Title: ______

For and on behalf of: ______(Company)

FEDERAL WORK AUTHORIZATION PROGRAM AFFIDAVIT

I, ______, being of legal age and having been duly sworn upon my oath, state the following facts are true:

1.I am more than twenty-one years of age; and have first-hand knowledge of the matters setforth herein.

2.I am employed by ______(“Company”) and have authority to issue this affidavit on its behalf.

3.Company is enrolled in and participating in the United States E-Verify federal work authorization program with respect to Company’s employees working in connection with the services Company is providing to, or will provide to MCC, to the extent allowed by E-Verify.

4.Company does not knowingly employ any person who is an unauthorized alien in connection with the services Company is providing to, or will provide to, the MCC.

FURTHER AFFIANT SAYETH NOT.

By: ______(Signature)

Print Name/Title: ______

On Behalf of: ______(Company)

STATE OF)

) ss.

COUNTY OF)

Submitted and sworn to before me this ____ day of ______, 201___.

______

Notary Public

______

Print Notary Name

My commission expires:

NON-COLLUSION AFFIDAVIT

The undersigned, being duly sworn on oath says, that he/she is the contracting party, or that he/she is the representative, agent, member, or officer of the contracting party, that he/she has not, nor has any other member, employee, representative, agent or officer of the firm, company, corporation or partnership represented by him/her, directly or indirectly, entered into or offered to enter into any combination, collusion or agreement to receive or pay, and that he/she has not received or paid, any sum of money or other consideration for the execution of the annexed contract other than that which appears upon the face of the contract.

Signature:

Name:

Title:

Company:

Date:

State of Missouri)

) ss

County of )

On this day_____ day of ______, 20___, before me, a Notary Public, personally appeared the above-named person who acknowledged signing the above instrument as a free act and deed.

Notary Public

My commission expires:

PART II – GENERAL TERMS AND CONDITIONS

General Terms and Conditions

1. Contract Documents. This Bid Request, these General Terms and Conditions, Contractor’s Response Form, including without limitation any completed forms required by Contractor under the Bid Request, and MCC’s Notice of Award letter shall be made a part of any Agreement (“Agreement” or “Contract”) executed between MCC and the winning Contractor regarding the subject matter herein.

1. Governing Law. Any Contract issued as a result of this Bid Request shall be constructed in accordance with the laws of the state of Missouri.

1. Sovereign Immunity. MCC, due to its status as a political subdivision of the state of Missouri and its entitlement to sovereign immunity, is unable to accept contract provisions that require the indemnification of others. Any indemnity language in proposed terms and conditions will be modified to conform to language acceptable to MCC.

1. Compensation.

4.1.Fees. Unless otherwise stated in the Bid Request, MCC agrees to pay all undisputed amounts within thirty (30) days of receipt of a properly itemized invoice. The Contractor agrees that no other payment of any kind shall be due for services provided hereunder. Any services that cause Contractor to so exceed this amount without a proper contract amendment or addendum shall be performed at Contractor’s sole risk and liability and MCC shall have no obligations therefore.

4.2.Performance. No payment made under any Agreement shall be proof of satisfactory performance of the Agreement, either in whole or in part, and no payment shall be construed as acceptance of deficient or unsatisfactory service.

1. Rules and Regulations. Contractor covenants and agrees that Contractor shall observe all MCC policies and procedures, as well as all rules, regulations, and security requirements concerning the safety of persons and property.

1. Non-Discrimination. MCC is an equal opportunity/affirmative action employer. If applicable, Contractor, in performing the work required by the Agreement, agrees to comply with the applicable provision of Executive Order 11246 issued by the President of the United States, September 24, 1965, and the applicable provisions of the Vietnam Era Veterans Readjustment Assistance Act of 1974 and the Rehabilitation Act of 1974, all as amended, and to comply with the Rules and Regulations issued thereunder, as set forth at 41 CFR § 10.1-4(a), and 41 CFR § 60-250. Contractor agrees not to discriminate against any employee or applicant for employment because of race, color, religion, age, sex, sexual orientation, gender identity, disability, national origin, veteran status or any other status protected by applicable law. This Contractor and subcontractor shall also abide by the requirements of 41 CFR § 60-300.5(a), and 41 CFR § 60-741.5(a). These regulations prohibit discrimination against qualified protected veterans and qualified individuals on the basis of disability and require affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified protected veterans and individuals with disabilities.

1. Compliance with Laws. Contractor represents and warrants that Contractor shall observe, perform, and comply with all federal, state, and local laws, ordinances, rules, regulations, and all amendments thereto which in any manner may affect the operations and activities undertaken by Contractor pursuant to the Agreement.

1. Employee Eligibility Verification. If a contract will exceed $5,000, Bidder shall execute and submit an affidavit, in a form prescribed by MCC and included in this Bid Request, affirming that Bidder does not knowingly employ any person in connection with the contracted services who does not have the legal right or authorization under federal law to work in the United States as defined in 8 U.S.C. §1324a(h)(3). Bidder shall attach to the affidavit documentation sufficient to establish Bidder’s enrollment and participation in an electronic verification of work program operated by the United States Department of Homeland Security to verify information of newly hired employees, under the Immigration and Reform and Control Act of 1986. Bidder may obtain additional information about E-Verify and enroll at

1. No Debarment. Contractor represents that it is not debarred or suspended from doing business with the federal government and/or any state government, and shall notify MCC if it becomes debarred or suspended during the Term of the Agreement.

1. Immigration Law Compliance. Contractor certifies and agrees that:

1. Contractor does not knowingly or intentionally employ individuals who are ineligible to work in the United States in violation of any federal or applicable state or local laws;
2. Any Contractor employee assigned to perform services under this Agreement has satisfied federal I-9 requirements and, to the best of Contractor's knowledge is lawfully present in the United States;
3. Contractor does not have any knowledge that any Contractor employee assigned to perform services under this Agreement is ineligible to work in the United States;
4. Contractor is enrolled in and participates in a federal work authorization program as required by Missouri law, RSMo 295.525 and .530;
5. Contractor will immediately notify Owner of any investigation or legal proceeding involving the federal or state government or of any requests by the U.S.