Code: 8.03

EASTERN DISTRICT ASSOCIATION

of the

AMERICAN ALLIANCE FOR HEALTH, PHYSICAL EDUCATION

RECREATION AND DANCE

Interim Officer Report

Marriott Hotel

Newport, NJ

March 1, 2014

REPORT OF: Curt Martin President-Elect

(Name and Office held)

SUMMARY OF ACCOMPLISHMENTS:

National Activity:

April-August 2013

  • Attended the AAHPERD National Convention in Charlotte, NC in April
  • Attended the historic AAHPERD Alliance Assembly in Charlotte, NC as state delegate.
  • Attended the SAM/AAHPERD National Leadership Conference in Las Vegas, NV in June as EDA President-Elect. Presided over the EDA District meeting at the conference.

August 2013-February 2014

  • Registered for the 2014 AAHPERD Convention in St. Louis, MO.
  • Register as a delegate to the AAHPERD Alliance Assembly to be held at the convention.

District Activity:

February/March 2013

  • Attended the EDA new officer luncheon/meeting
  • Presided over 2nd half of the Council for Service Meeting
  • Reviewed the president-elect operating code
  • Attended the EDA Executive Board Meeting
  • Communicated with EDA Executive Committee/Board on numerous issues
  • Sent an EDA Leadership Conference informational letter to state Council of Services Representatives and state executive directors informing them of the date, place, and theme of leadership conference.
  • Communicated with Dave Lorenzi concerning PSAHPERD/EDA Adapted Physical Education Workshop. Requesting information to forward to states so the states can promote the workshop.
  • Communicated with chairs of the EDA Silent Auction and EDA Professional Development Grants concerning updating letters/forms/applications for those projects.
  • Working on developing a packet to send to state Council for Services representatives and state executive directors promoting projects/grants that EDA sponsors.
  • Communicating with possible presenters for the EDA Leadership Conference.
  • Reviewed hotel contract for Saddle Brook, NJ

April-August 2013

  • Attended the EDA Spring Meeting in Newport, RI and was present at all the required executive committee and executive board meetings.
  • Presided at the EDA Council for Services meeting in Newport, RI.
  • Communicated with Council for Services members concerning the August EDA Leadership Conference and other issues.
  • Coordinated and finalized the program for the August EDA Leadership Conference.
  • Communicated with the Eastern District state executive directors concerning the EDA Leadership Conference and the EDA Enhancement Grant Program.
  • Communicated with the EDA Executive Committee on various issues.
  • Secured 2 candidates as nominees for positions on the EDA Executive Board for 2014.

August 2103-February 2014

  • Attended the Eastern District Fall Leadership Conference in Saddle Brook, NJ, August 17-18, 2013 and was present at all required executive committee and executive board meetings.
  • Presided at the Eastern District Council for Services meeting in Saddle Brook, NJ on August 16, 2013.
  • With members of the Council for Services, we facilitated all the sessions of the Fall Eastern District Leadership Council with the theme of: Facing the Future-Together.
  • Communicated with Council for Services members concerning the following: 2014 Eastern District Convention in Newport, RI; review and rating of the 2013-2014 Eastern District Enhancement Grants; and requesting nominations of candidates for the Eastern District Executive Board.
  • Communicated with the Eastern District Executive Committee on various issues.
  • Recruited members to serve on the Eastern District Standing Committees and Presidential Appointments for the 2014-2015 year.
  • Prepared the agendas for the Eastern District Executive Board meeting March 2, 2014and the Council for Services meeting March 1, 2014.

State/Local Activity:

April-August 2013

  • Attended the monthly NHAHPERD Executive Board meetings as the NHAHPERD Past-President
  • As the NHAHPERD Conference Program Chair have been working on setting up the 2013 NHAHPERD Annual Conference.
  • As the NHAHPERD Co-Awards Chair have been organizing and reviewing award applications.
  • Communicated with the NHAHPERD Executive Board on various issues

August 2013-February 2015

  • Attended the monthly NHAHPERD Executive Board meetings as the NHAHPERD Past President thru December 2103.
  • As the NHAHPERD Conference Program Chair set up all the programs for the 2013 NHAHPERD Conference held November 2013.
  • As the NHAHPERD Co-Awards Chair notified all award recipients of their award and help organize the Awards Banquet.
  • Communicated with the NHAHPERD Executive Board on various issues.

ISSUES/DISCUSSION ITEMS FOR EXECUTIVE BOARD CONSIDERATION:

Review of the Eastern District Annual Convention Structure.

The report of the 2010 Task Force: Convention Structure and Management should be brought back to the table. At the time it was presented, it was tabled due to the AAHPERD unification process. The 2013 Council for Conventions attempted to address some structure issues, but were not able to due to time restraints and the hotel contract. So as we move forward, we need to address the convention structure in a timely manner so that if needed we can adjust hotel contracts. Please see attached Task Force Report from 20110.

February 2014 Issues/Discussion Items for executive board consideration.

  1. Eastern District Transition Plan which is due by September 2014.
  2. Review of the Honor Award Subcommittee’s operating code.
  3. Review of the Awards Ad Hoc Committee Report.
  4. Review of the Eastern District’s Annual Convention.
  5. Review of Eastern District Spring 2014 and Summer/Fall 2014 Executive Board/Council Meetings. Is there only going to be the Spring Meeting in Springfield or did that get changed to the Summer/Fall Meeting? Is there going to be 2 meetings with less attendees.
  6. Review of 2015 Springfield EDA/AAHPERD Convention. Dose the length of convention need to be address and are both hotels required.

Back=up materials for items 1-4 has been provided to executive committee at a previous time.

EXECUTIVE BOARD ACTION REQUESTED:

“I move that….. None at this time.

RATIONALE:

Respectfully submitted by:

Curt Martin

Eastern District President-Elect