Vendor/Merchant Terms of Agreement

Stratford Hall Wine and Oyster Festival

September 16-17, 2017

All Applications must include:

  • Signed Vendor/Merchant Application
  • Non-refundable booth fee determined by booth size specified on application and electricity fee if specified as needed.

The due date for the signed application and payment for the booth fee to be received at Stratford Hall will be September 6, 2017.

The Festival Event Coordinator at Stratford Hall reserves the right to accept or decline any application. The Festival Event Coordinator is Jon Bachman.

Booth location is assigned on a first-come, first-served basis and at the discretion of the Festival Event Coordinator at Stratford Hall.

Generators are not permitted without prior agreement of the Festival Event Coordinator.

Food Vendors are required to obtain the proper permit from the Westmoreland County Health Department.

Food Vendors also must provide a Certificate of Insurance mailed to Stratford Hall by September 14, 2017.The certificate must list the Robert E. Lee Memorial Association (RELMA) as an additional insured.

Stratford Hall will provide to each Vendor/Merchant:

  • Access and exclusive use of specified assigned space for purposes of selling during the Stratford Hall Wine and Oyster Festival
  • Trash receptacles
  • Trash and recycling pick-up end of day
  • On-line ticket sales
  • Advertisement and promotion of this event via radio, banners, print, website, and direct mail.
  • Up to two complimentary non-drinking wrist bandsper day.
  • Non-drinking wrist bands can be upgraded at Ticketing for $15.00 and entitles the holder to a tasting wrist band and an event wine glass. Valid ID required.
  • Parking in designated areas
  • 24-hour security

Participating Vendor/Merchantagrees to the following:

  • Booth will be staffed during all hours that the Festival is open to the public.
  • All sales are unconditionally guaranteed
  • Provide handcarts and staff to unload supplies (Stratford Hall is unable to assist).
  • Any additional 8’ foot tables arranged as not to extend beyond the designated tent space.
  • Provide all necessary equipment for transacting sales.
  • WIFI is not available
  • Square electronic transaction devices can be used on the festival site
  • No ATM is on the premises
  • Provide a sign and/or banner identifying business to hang above booth.
  • Wrist bands are worn at all times.

Set Up:

All vendors/merchants must agree to participate in both days of the festival.

Early set-up is available on Friday, September 15th, after 2 p.m. with prior OK from the Festival Event Coordinator.

Vendors/Merchants must be set-up and ready to do business no later than 9: 15 A.M. Saturday, September 16th, 2017 and Sunday, September 17th, 2017. No displays can be removed until after 6:15 p.m. Saturday, September 16th, and 5:15 p.m. Sunday, September 17h. For safety reasons, there will be NO vehicular traffic on or near the Oval from 9:00 A.M. to vendor/merchant breakdown times as noted above.

The event will be held rain or shine.

Saturday, September 16th, 2017 / Sunday, September 17th, 2017
7:00 a.m. Gates open to vendors / 7:00 a.m. Gates open to vendors
9:00 a.m. All vendor vehicles off Oval / 9:00 a.m. All vendor vehicles off Oval
9:30 a.m. Gates open to public / 9:30 a.m. Gates open to public
10:00 a.m. Event begins / 10:00 a.m. Event begins
6:00 p.m. Event closes to public / 5:00 p.m. event closes to public
6:15 p.m. earliest vendor breakdown from event / 5:15 p.m. earliest vendor breakdown from event

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