AlamedaCounty Workforce Investment Board
Request for Proposal (RFP) for
CAREER READINESS PROGRAM 2014(ACWIB CRP 2014)
ADDENDUM & INFORMATION
This is Release #1 issued November 21, 2013
For All Agencies Interested in this AlamedaCounty Workforce Investment Board
RFP
IMPORTANT:
Please read the following RFP Addendum
ACWIB CRP – 2014 RFP
Addendum #1
November 21, 2013
I.RFP SPECIFICATIONS, TERMS, & CONDITIONS
Pg. 3 - Timeline Notice of Intent to Award Letters sent/replace word “Not” to “Non” Award Funds
Pg. 5 -Attachment Exhibit O – is Iran Contracting Act of 2010 and
Attachment Exhibit P – is Master Contract Form
Pg. 18 - Funding Available and Performance Period – add the following as a third bullet:
- Allocation of Funding
Career Pathways Pilot Program - $150,000 is available for a countywide strategy
Career Readiness Program - $1,350,000 is available for a geographic percentage allocation:
North Cities Area30%(up to $405,000)
Eden & Unincorp. Areas33%(up to $445,500)
Tri Cities Area 23%(up to $310,500)
Valley Area 14% (up to $189,000)
II.RESPONSE CONTENT AND SUBMITTALS COMPLETENESS – RFP RESPONSE
PACKETS
RFP Response Due Date is Monday, December 9, 2013 by 2:00pm
Page 32 of RFP last paragraph add bullet:
- Format of the response packets 2A & 2B have pre-set margins and are to remain set as½ inchmarginsfor top/bottomand side margins of each page.
Questions that are being asked in the Response Packets 2A & 2B are for your guidance to respond
to in brief and concise narratives. You may reference the questions in your responses. You do not have to retype the questions.
III.CRP 2014 BIDDERS CONFERENCES: QUESTIONS AND ANSWERS
November 8, 2013 Q&A from Hayward Bidders Conference:
1. Q:If someone is enrolled in school, but not really going or have sporadic attendance at their school,
are they still considered by your definition as a “connected” youth?
A:As long as that school or school district reflects they are receiving Average Daily Attendance (ADA) funding for that child/youth, even though they have attendance or disciplinary
issues, they are still considered “connected youth”.
2.Q: If an agency partners with another agency for two different geographical areas, wouldthat
disqualify them as a partner?
A: No, what matters is how the partnerships are discussed within the Memorandum of
Understanding (MOU) that defines each role and responsibilities. You may partner in various
geographical regions.
3. Q:With regards to disconnected youth, are there ages that the WIB wishes agencies to prioritize like specifically 18yrsand older?
A:It’s up to your agency how you wish to prioritize the area and population you are proposing
to serve. And yes, ACWIB would like to see more “older youth” (18-21yrs) receiving state
recognizedcertifications especially in the various industry sectors highlighted. Agencies must be cognizantof the required state performance outcomessuch as literacy/numeracygains, recognized state certificates for high school diplomas or GED, state recognizedtraining certificates and/or case management proof that you are assisting the older youth to enter and/or enroll into post-secondary institutions (see RFP pages 14 – 16 Performance Measurements and pages 25 – 26 outcomes for disconnected youth).
For Connected Youth 16yr old enrollments may be minimal with more emphasis on enrolling 17 and18yrs who are about to receive their high school diplomaswith your supportive educational and work readiness assistance. One of the goals for the Career Pathway Pilot Program is to encourage youth to remain in school, career exposure, consider post-secondary school and/or helping them to be “work ready” in finding jobs after graduation.
4. Q: Is the cost reimbursement based on performance measures? How would we get reimbursed?
Do we get reimbursements at the end of a calendar year?
A: ACWIB has a monthly cost reimbursement fiscal system. The provider (contractor) will
be required to invoice each month to the WIB. There will be certaincontract benchmarks in
the beginning of the fiscal year and providers (contractors) will be monitored monthly for
program and fiscal progress throughout the program year.This is not aperformance based
contract.
5. Q: Can we use WIA monies to pay for childcare?
A: Not in this program. ACWIB is suggesting you network and refer participants in need for child
care services to outside providers. Many of the targeted youth must qualify as low-income and
may already receive social services benefits like CalWorks/TANAF. They have access to
childcare services. Your agency may need to help the individual with referrals and necessary
application assistance to help youth qualify for childcare services as part of your services.
6. Q: What about Supportive Services?
A: See page 18 in the RFP. Supportive services resources are limited under WIA and dependent
on your line item budget. This program will allow supportive services. The average is about
$500 peryouth. Page 18 in the RFP highlights the four (4) types of services allowed:
1)Transportation,2) Work-Related clothing, 3) Required verification/documentation whereby
fees are charged, fingerprinting for employment, etc., and 4) Education/Training related fees.
November 13, 2013 Q&A from Pleasanton Bidders Conference:
7. Q: Must an agency/organization have a physical location in the service area they wish to serve?
A: It is “preferable” that an agency is located in the geographic area they wish to serve. But, it
is not mandated. Page 11 of the RFP highlights the geographic service areas to be served.
- Q: If an organization/agency main office is located in Oaklandthat receives Oakland Workforce
Investment funds and serves Oakland youth as well as youth throughout AlamedaCounty. Can that organization still apply for ACWIB WIA funds to service youth from the other geographic areas?
A: Yes. But, your WIA Title 1 Formula funds from Oakland WIB may not be used for the
ACWIB’sprogram. Secondly,for matchan organization must have very “strict” cost allocation
plans and must have cost sharingpolicies in place along with formal agreements with the
Oakland WIB to show proof that therewill not be duplicatingservices, but rather supplementing
the costs of service. This would be consistent with the WIA law of prohibitions on duplication.
For example, verification of “residency” and funds allocated for services for youth will need to be
well documented and have financial proof of how much funds was spent for an Oakland youth
versus a youth from the other geographical areas of AlamedaCounty. Third, an organization
must be cognizant of youth traveling across towns for services. The supportive services for
transportation under ACWIBis limited and must be well documented for need, length of time
and amount required for transportation, etc.
- Q: Does the $5,000 cost per slot under Career Readiness and the $1,000 for the Career Pilot
Programincludes the administrative program costs?
A: Yes, the program administrative costs are included in the “cost per slot/youth”.
- Q: In the RFP page 12 for Eligible Population, do we interpret that a youth only have to be low-
Income?
A: WIA eligibility for youth is based on a) a low-income statusandverification of b) possessing
one ormore barriers as listed on page 12 of the RFP (basic skills deficient, homeless/runaway,
offender, developmental disabled, high school dropout or at risk of dropping out, pregnant or
youth parent, foster youth and/or emancipated youth).
- Q: What testing instrument meets performance for high school degree attainment?
A: A state recognized high school diploma and/or youth that passes the State Equivalency Exam
Certificate.
- Q: How many paid contracts will be available for each geographical area?
A: For the Career Readiness Program one provider for each of the four geographical areas.
Due to funding limitations, ACWIB anticipates to fund one or possibly two Career Pathways Pilot
Programs(countywide strategy).
- Q: Can one agency service two geographical locations? And can we apply for both the Career
Pathways and Career Readiness Program.
A: Yes to both questions. Bidders may submit proposals for both categories, but must submit
separate response with separate bid applications and exhibits (see response packets
2A and 2B). In the response packet for 2B page 4 of 19 it provides a matrix/box regarding
proposed geographic service area(s) funds and proposed # of enrollments.
- Q: Who will be the RFP readers/raters and will any of the rater’s be connected to social services
in AlamedaCounty?
A: ACWIB will utilize an outside review panel that consist of other nearby WIB’s program
specialists who are familiar with WIA and/or educational entities that have expertise in related
activities. ACWIB has an option to utilize other county social services staff from other counties
to be part of the rating team.
- Q: The employment performance attainment figures appear high. How are the performance
measures obtained?
A: The State institutes and determines a set of Common Measures and state performance goals
for WIA funded programs (see page 14 -16 of RFP). These State imposed performance goals
are used as the measure of accountability for each contractor. Should a change in performance
goals be required, program contractors will be required to revise their program outcomes
accordingly. Each program contractor selected must operate a program designed to meet the
WIA performance measurements for WIA youth.
- Q: Can we utilize AmeriCorps and fund their positions with WIA funding?
A: No. AmeriCorps is a federally subsidized funding program. WIA funds cannot match or
pay for subsidized program or positions funded by other federal grants. You may use
AmeriCorps positions as volunteers to help compliment or provide a service for your WIA
program.
- Q:Do all collaborative partner’s need to qualify to meet requirements for WIA funds?
A: See page 11 of RFP regarding collaborations and subcontracting. It is not required that
collaborative partners have previous experience in operating WIA or ACWIB funded
youth programs, however, they must have previous successful experience in providing
the services identified in a “Memorandum of Understanding”. Any formal (subcontracts),
financial or non-financial agreements will need to be submitted to the ACWIB for approval
during contract negotiations.
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CWIB CRP – 2014 RFP
Addendum #1
November 21, 2013
BIDDERS CONFERENCE ATTENDEES 11/8/13 AND 11/13/13
Organization / Street / City / Zip / E-mail / Phone / Contact1 / The HaywardCenter for Education and Careers/ HaywardAdultSchool / 22100 Princeton Street / Hayward / 94541 / / 510-293-8595 x5490 / Veronica Ewing
2 / AlamedaCounty Office of Education (ACOE) / 313 W. Winton / Hayward / / Jenny Lam
3 / Baseline Basketball / 5035 Valley Crest / Concord / / 925-719-9798 / Anton
4 / WorkforceDevelopmentBoardContraCostaCounty / 300 Ellinwood / Pleasant Hill / / 602-6807
5 / Eden Youth and FamilyCenter / 800 W. Tennyson / Hayward / / 510-364-2840
6 / Inter City Services, Inc / / 510-655-3552 / Mansour Id-Deen
7 / AlamedaCounty Office of Education (ACOE) / 313 W. Winton / Hayward / 94544 / / 510-670-4226 / Cynthia Wasko
8 / EastBay Community Services / 1401 Almond Ave. / Livermore / 94551 / / 510-927-7511 / Angela Smith
9 / The Hayward Center/Hayward Adult School / 22100 Princeton Street / Hayward / 94541 / / 755-0665 / Hector Topete
10 / City of Union City / 34009 Alvarado Niles Blvd. / Union City / 94587 / / 510-453-6539 / Fabiola Camarillo
11 / EastBay Community Services / 1401 Almond Ave. / Livermore / 94551 / / 925-961-8045 / Aaron Ortiz
12 / ACOE / 313 W. Winton / Hayward / / 510-670-4590
13 / Berkeley Youth Alternatives (BYA) / 1225 Allston Way / Berkeley / 94702 / / 510-845-9010 ext 205
14 / Ala.Co.Health Pipeline Partnership / 1000 San Leandro Blvd. / San Leandro / / 510-618-2032 / Nelly Gonzalez
/ Sequoia Crocket-Hall
15 / Eden Youth and FamilyCenter / 680 W. Tennyson / Hayward / 94544 / / 510-887-1146 / Rose Hansen
16 / Union City Youth Family Services / 34009 Alvarado Niles Rd. / Union City / 94587 / / 510-675-5819 / Patricia Abedesco
17 / ChabotCollege / 25555 Hesperian Blvd. / Hayward / 94545 / / 510-723-7502 / Roberto Mendez
18 / A Hand N Hand Career Training / 5980 Stoneridge / Pleasanton / 94566 / / 925-484-4813 / Gary Malinski
19 / EastBay Community Services / 1401 Almond Ave. / Livermore / 94550 / / 925-487-2218 / Susan Ballas
20 / ACOE / 313 W. Winton / Hayward / 94544 / / 510-670-4273
21 / City of Hayward / 777 B Street / Hayward / 94541 / / 510-583-4237 / Grace Kong
22 / AlamedaCountyMedicalCenter (AHS) / 1411 E 31st / Oakland / 94602 / / 510-978-00853 / Rene Macias
23 / Tri-ValleyOneStopCareerCenter / 5020 Franklin Drive / Pleasanton / 94588 / / 925-942-3308 / Rafael Valle Site Mgr.
24 / Youth Development Services Contra Costa Office of Education / 77 Santa Barbara / Pleasant Hill / 94523 / / 925-942-3308 / Catherine Giacalone, Mgr
25 / The Hayward Center/Hayward Adult School / 22100 Princeton St. / Hayward / 94541 / 510 293-8595x5490 / Guy Zakrevsky
26 / Lao Family Community Development / 2325 E. 12th Street / Oakland / 94601 / / 510-533-8850 / Kathy Chao Rothberg
27 / ReachAshlandYouthCenter / 16335 E.14th Street / Oakland / 94578 / / 510-326-0309 / Dawn Valadez
28 / Soulciety / 28924 Ruus Road / Hayward / 94544 / / 510-453-3884 / Aaron Horner
29 / Youth Radio / 1701 Broadway / Oakland / 94612 / / 510-251-1101x318 / Ashleigh Kenny
30 / Sage Scholars Program / 2223 Fulton St. #327 / Berkeley / 94720 / / 510-642-2325 / Marjorie Weingrow
31 / Mike Rubio / / Mike Rubio
32 / Ashland Youth Center- REACH / 16335 E.14th Street / San Leandro / 94578 / / 510-481-4507 / Rachel Paras
33 / White House Champion of Change for Food Security (Mandela Marketplace) / 1364 7th St. / Oakland / 94607 / / 510-433-0933 / Dana Harvey
34 / San Lorenzo USD / 15510 Usher St. / San Lorenzo / 94580 / / 510-317-4674 / Rebecca LaCocque
35 / Tri-ValleyOne-StopCareerCenter / / 925-485-5266 / Richard Valle
36 / OaklandOUSD / 2607 Myrtle Street / Oakland / 94607 / / Susan Benz
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