AIAA St Louis Section Council Meeting
Thursday, 3 November 2016
Attendance
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Chairman / Bob Dowgwillo / PVice Chair / David Peters / P
Secretary / Thomas Rehmeier / P
Treasurer / Chris Tavares / E
Advisor / Charles Svoboda / P
Advisor / Karen Copper / E
Advisor / Dan Brzozowski / P
Advisor / Todd Michal / E
Region V / Frank Youkhana / E
Programs / Mike Rossi / P
Career/Publicity / Karen Copper / E
Education / Charles Svoboda / P
History / Trent Duff / P
Honors & Awards / Sam Butler / E
Membership / Nic Moffitt / A
Newsletter / Alex Davies / P
Pilot Education / Bradley Rafferty / P
Public Policy / Frank Youkhana / E
Retirees/Publicity / John Mohr / A
Service Projects / Brad Sexton / E
STEM / Marlana Goldsmith / P
Strategic Planning / Larry Brase / P
Tech Specialist / Jeff Geear / P
Webmaster / Alex Davies / P
Young Professionals / Thomas Rehmeier / P
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Quorum: 5 of the 9 elected positions present.
Welcome:
None
Old Business
1. Movie Night
· November Movie: Blue Angels and Thunderbirds, November 4 @ B. 100
2. Dinner Meetings
· October: Joint Meeting with Student Branches: “Career Perspective” (October)
3. Boeing Gift matching to the AIAA Foundation
· Still NO success in getting gift match despite many attempts and assurances from the Boeing Rep with CyberGrants. This is a no-go, dead issue.
· You can make a general contribution to AIAA and Boeing will match.
· $20 donation per member is the AIAA 2016 20th anniversary goal
4. CAT III Funding Status on Rube Goldberg Device – Brad Sexton.
· Status: Meeting
· Frank Youkhana writing up piece for the newsletter, need to submit by a week from today to Alex Davies
5. Approval of October minutes – Svoboda move to approve, Peters seconds, approved.
Chairman Report – Bob Dowgwillo
1. Mike Rossi, our Programs Chair, will be taking a leave of absence beginning January 2018, extending through April. Search for new Chair.
2. Provided Karolyn Evans (DD for RAC V STEM) the name of our STEM chairperson.
3. New Social Media Policy. See HQ Documents folder on the section SharePoint
4. All Council members should be familiar with
a. Bylaws
b. Sharepoint
c. Logging in to AIAA website as member
5. Don’t forget to turn in Volunteer Hours if Boeing employee
a. https://www.cybergrants.com/pls/cybergrants/eg_search.search_results?x_gm_id=1292&x_source_flag=EGD&x_source_proc=eg_portal.home%3Fx_gm_id%3D1292%26x_style_id%3D%26x_source_flag%3DEGD&x_style_id=&x_advanced=default&x_search_mode=A&x_keywd=Aeronautics&x_city=&x_state_id=MO&x_id=&x_pt_id=7698
b. Recommended to keep a log so you don’t forget. The hours can pile up quickly.
c. Wait until end of year to submit hours
i. At least 25 hours have to be reported each time you report (e.g. 25 now and 10 later, you would need to submit all at once).
6. AIAA posters for display in each councilmember’s area
a. Bob has posters tonight, councilmembers please take one and put up in your area
7. There will be a list of section officers in the November issue of Aerospace America. Some of our recent changes won’t be reflected.
Vice Chairman Report – David Peters
· Nothing to report.
RAC V Report – Frank Youkhana
· Report on October 5 telecon
· Next RAC V telecon on November 9
Secretary Report – Thomas Rehmeier
· October to be placed on AIAA site tonight.
· Minutes will be sent out after meeting for review.
Treasurer’s Report – Chris Tavares
10/3/2016 through 11/1/2016Date / Account / Num / Description / Memo / Amount
BALANCE 10/2/2016 / $11,729.44
10/7/2016 / AIAA Checking / DEP / Deposit / 2016 09 Dinner Meeting / $295.00
10/7/2016 / AIAA Checking / 2702 / Nic Moffitt / 2016 09 Dinner Meeting / ($950.04)
10/13/2016 / AIAA Checking / 2732 / AIAA / Membership Prizes / ($300.00)
10/13/2016 / AIAA Checking / 2733 / Bradley Sexton / 2016 09 Door Prizes / ($145.00)
10/13/2016 / AIAA Checking / 2734 / Void / $0.00
10/13/2016 / AIAA Checking / 2735 / Michael Rossi / 2016 09 Dinner Meeting Supplies / ($109.31)
10/24/2016 / AIAA Checking / 2736 / Marlana Goldsmith / Taste of STL PCO Event / ($85.42)
10/24/2016 / AIAA Checking / 2737 / Michael Rossi / 2016 10 Dinner Meeting Supplies / ($107.95)
10/31/2016 / AIAA Checking / TXFR / Transfer Money / Move to Savings / ($4,000.00)
10/31/2016 / AIAA Savings / TXFR / Transfer Money / Move from Checking / $4,000.00
NET 10/3/2016 - 11/1/2016 / ($1,402.72)
CHECKING / $1,776.88
SAVINGS / $7,360.97
CD / $1,188.87
BALANCE 11/1/2016 / $10,326.72
· The CD is up for renewal on 11/10; Have request into the bank to deposit it into the Savings account.
· New this year, National is providing an Audit/Budget checklist, created by the AIAA Secretary/Treasurer, Bill Seymore, and Emily Springer. This list should be used by the section. Audit Committee at the end of the fiscal year to make sure that everything is in order.
· Section can now submit IRS form 990-N online for tax year 2015, which just ended on September 30, 2016.
· Status: Provide all committee chairs with their current budgets per the Treasurer’s Audit Report, if available. For others, get an estimate for each chair for planning purposes.
o àCommittee chairs contact Tavares and CC Dowgwillo requesting budget amount, will be reviewed at next meeting.
· Can indicate directed allocation for Boeing match for volunteer hours, but this is not indicated on the check. Please communicate any allocation to the treasurer (e.g., for Career Development, Programs, etc.).
Advisor: Dan Brzozowski
· Going to check with Engineering Central to see if they are providing information about professional societies and encouraging participation
Advisor: Karen Copper
· Excused
Advisor: Todd Michal
· Excused
Advisor: Charlie Svoboda
· It would be beneficial to have a formal presentation clarifying the volunteer hour matching. Note will be put in the newsletter
New Business
AIAA St Louis Section Calendar of Events
Date / Event / Location / Time / Contact /September 9 / Movie Night / Boeing B100 / Karen Copper
September 15 / Dinner Meeting:
New Members Night / Boeing B100 / Mike Rossi & Nic Moffitt
October 7 / Movie Night:
October Sky / Boeing B100 / 17:00 Prologue Room Doors Open
18:00 Movie in Auditorium / Karen Copper
October 20 / Dinner Meeting (Co-Sponsored w/ Student Branch):
Guest Speaker: Dr. Senft (Scott AFB) / Washington University / Mike Rossi & Charlie Svoboda
November 4 / Movie Night:
Blue Angels and Thunderbirds / Boeing B100 / 17:00 Prologue Room Doors Open
18:00 Movie in Auditorium / Karen Copper
November / Dinner Meeting:
Distinguished Lecturer / Mike Rossi
November 8 / Tech Spec Meeting:
John Schaefer – “Uncertainty Quantification of RANS Turbulence Models for Transonic, Wall-Bounded Flows” / Boeing B100 Briefing Center / 17:00 Networking
17:30 Presentation / Jeff Geear
November 17 / Details coming from Mike / Boeing B100 Café
December 2 / Movie Night:
Strategic Air Command / Boeing B100 / 17:00 Prologue Room Doors Open
18:00 Movie in Auditorium / Karen Copper
December / Dinner Meeting: Member Appreciation Night; Toys for Tots / Mike Rossi and Brad Sexton
December / Tech Spec Meeting: Paper Author / Jeff Geear
January 6 / Movie Night:
The Martian / Boeing B100 / 17:00 Prologue Room Doors Open
18:00 Movie in Auditorium / Karen Copper
January / Dinner Meeting: AHS co-sponsor / Mike Rossi
January / Tech Spec Meeting: Paper Author / Jeff Geear
February 2 / Movie Night:
Wings Over Water / “B-17 Flying Fortress” / Boeing B100 / 17:00 Prologue Room Doors Open
18:00 Movie in Auditorium / Karen Copper
February / Dinner Meeting: co-sponsor? / Mike Rossi
February / Tech Spec Meeting: WU Tour / Jeff Geear & Dave Peters
February / E-Week Event
March 3 / Movie Night:
Bush Pilots: Denali Flyers / Boeing B100 / 17:00 Prologue Room Doors Open
18:00 Movie in Auditorium / Karen Copper
March / Dinner Meeting: Distinguished Lecturer / Mike Rossi
March / Tech Spec Meeting: Paper Author / Jeff Geear
April 7 / Movie Night:
Reach for the Sky / Boeing B100 / 17:00 Prologue Room Doors Open
18:00 Movie in Auditorium / Karen Copper
April / Dinner Meeting: Space Race – Dave Peters / Mike Rossi
April / Tech Spec Meeting: SLU Tour / Jeff Geear
April / Section Elections
April / Science Fair Judging / Brad Sexton
May 5 / Movie Night:
Fly Away Home / Boeing B100 / 17:00 Prologue Room Doors Open
18:00 Movie in Auditorium / Karen Copper
May / Dinner Meeting: Honors & Awards / Mike Rossi & Sam Butler
May / Tech Spec Meeting: Paper Author / Jeff Geear
June / Section Planning Meeting / Washington University / New Chair
1. Status: Section Calendar
2. Proper nametags for council members.
· Enhance section presence, perception, recruiting, retention
· The company National uses is Nametag, Inc. www.nametag.com
· Have the art file; we could add our section logo.
· Cost: <$10 each, plus a one-time $35 setup fee.
· Plan: order the name tags for the council and plan on ordering new ones for new council members once each year.
Moved by Dave Peters to purchase name tags for all officers and committee chairs. Seconded by Mike Rossi, approved. Thomas Rehmeier will work ordering.
Committee Reports & Planning
Programs/Arrangements Mike Rossi
· Report: September meeting; writeup sent to Chris Jessee? – Nic Moffitt potentially was working
· Report: October Dinner Meeting
· Program Planning telecon
· Please send any topics / speaker / event ideas you may have.
Career Workforce Development Karen Copper
· Not present, Bob Dowgwillo providing update:
· AIAA Career and Professional Development committee established
· Please let National know what has worked the best for your Section in the areas of networking, mentoring, and supporting career enhancement for your members. Please send any topics / speaker / event ideas you may have.
Education / College Outreach Charles Svoboda
· Slides from AIAA on member demographics show a large spike in Educator Associates
· Outreach progressing, WUSTL has new advisor helping boost student chapter
· Big question to help answer is what is the value of being an AIAA member
· AIAA Career and Professional Development committee should be used as a resource to help boost membership
· Take panel to student branches
· POCs (Students/Staff) for each branch, sending newsletters?
· Resume review night at the schools, early in academic year
Historian Trent Duff
· Looking for potential replacements for position that are within Boeing.
· Dr. Henry Brownley is a Boeing historian, has a wealth of information and could be a good guest speaker
· Derrick Bernett, Ph.D. student at SLU wrote paper on airports in Saint Louis
· Desire to collaborate with the Boeing History Council
Honors & Awards Sam Butler
· Dale Pitt has won the Sustained Service award. Award materials being sent for presentation. Need photo with caption of presentation for AIAA Bulletin. Carol Stewart of National appreciative of our nomination.
· Status: Distinguished Service Award (Brad Sexton)
· Status: Nominations for new national diversity award?
· Status: Nominations solicited for awards by the American Association of Engineering Societies (AAES) http://www.aaes.org/awards?
· Seeking participants for ad hoc H&A meeting to address award slate changes.
Membership Nic Moffitt
· Section Membership:
o Professional Members 299 (+5)
§ Members 63
§ Senior Members 140
§ Assoc. Fellows/Fellows 96
o Student Members 116 (-2)
o Educator Associates 59 (+10)
· Status: Welcome Letter for New Engineering Employees
· Status: New Members Meeting assessment
· How our section compares with others by size category
· The trend in our membership over the last 6 years
· Our current standing and breakdown
o Breakout Associate Fellows vs. Fellows
o Include charts in Newsletter
· Per Larry Brase it is worth having the VP of engineering encourage joining amongst engineers, getting upper management re-engaged is a goal on which to focus
Newsletter Alex Davies
· Status for newsletter:
Pilot Education Brad Rafferty
· Establishing date for Phil Dixon from FAA to give talk on UAS regulations
· Working on goals and plans for position to define scope and level of contributions
Public Policy Frank Youkhana
· Absent, nothing to report.
· Needs to provide a public policy factoid for the newsletter
Publicity-Internal Karen Copper
· Notice is out for the Movie night 11/4 (Section AIAA Datamaker list + Boeing News Now calendar + Section SharePoint calendar/events)
· Needs information for November and December fliers.
Retirees/General Public John Mohr
· Bob to look for replacement for this position.
Service Projects Brad Sexton
· Member Appreciation Event December 15.
· Next Science Fair in April 2017.
STEM Marlana Goldsmith
· Taste of StL Event with SCOPE—lots of positive feedback, thanks to those who volunteered
· Educator Associates numbers increased by 13
· Propose Section participation in Space Systems TC middle school essay contest – Deadline March 15, 2017
o We select 7th grade winner and 8th grade winner to be selected by national for a $100 prize for the student and a $250 prize for the science classroom (paid for by national)
o Would like to offer a local prize also if possible. How much?
· Current STEM budget has ~$1000 available
· Communicating with YES (Youth Exploring Science) at the St Louis Science Center to determine if they are interested in partnering with AIAA for part of their Spring curriculum in engineering and/or astronomy
o YES is a 4 year science program for high school students from school districts with poor science education.
· Science Night: Communicating with Curiosity Machine (https://www.curiositymachine.org/) and a local Arts teacher who is connected with teachers that may be interested (outside of our Educator Associates) to plan science nights.
o Targeting first science night for late January or early February