NES AHP Practice Education Facilitation Programme

Pre-registration Meeting – Action Notes

Date: 05/12/12

Venue: NES Offices, Timbury Room, 3rd Floor, 2 Central Quay, 89 Hydepark Street, Glasgow, G3 8BW Time: 13:00 – 16:00

Contact Number: 07939181877 (Peter Glover)

Chair: Alison McIntyre

Agenda
Number / Item / Objectives/desired outcomes / Item presenter
1. / Attendees
Apologies / Anita Berkley, Mig Braid, Rhoda McKay, Alison McIntyre, Kerrie Maclean
Gail Nash, Peter Glover / Amc
2. / Action notes of the last
meeting / o  Approved the action notes as an accurate record.
3. / Matters Arising/ Action Points / o  PRAG QSPP to be sent copy of Lesley Forsyth QSPP Section 4 audit reports. Discussion arose around this. Action Pete –did you send this out to all PELs or just the PELs within the PRAG group?
This was sent to the QSPP PRAG members specifically. It was also highlighted in the weekly newsletter
o  PRAG QSPP to consider the aspiration of Lothian and GG&C to have an audit tool that collates multiple site information - ongoing
Discuss with the Lothian and GG&C PELs and get them to create and work with it as a pilot. PRAG QSPP can be kept inform of developments and issues.
o  PG to finalise sampling method for the consensus on AHP Placement terminology – feedback from Kerrie reported that this is remaining as an action plan.
Approved at the reference group in December. Need to work out how to recruit individuals now.
o  PG to arrange for web pages to be created for the PRAG group – unable to comment on this. To be taken to the next meeting for Pete to comment on.
Will chase up Jenny.
o  All project management tools have been completed by each of the groups, copies of each of the tools to be sent to group members for information
o  RGU are requesting Boards to undertake Section 3 of the QSPP. This is causing some confusion amongst Practice Educators. Clarity is required for PELs and Practice Educators. Some notification to the PELs in advance would be helpful. – Pete taking forward
I phoned Lesley Forsyth as agreed at our last meeting. She states that OT have time constraints so are indeed undertaking this through email. This is not ideal and not all the professions are doing that approach. I placed an article in the weekly newsletter to inform PELs of this and advise about informing practice educators to use their pre-existing audits.
o  Need to have a summary of the PRAG Groups’ key messages for strategic engagement matters – unsure if this has been completed
No. Each group requires to do this. I feel that this is a Jenny and PEC issue to promote. / PG
PG
PG/KM
PG
All
4. / Lessons learned to date / o  Discussed lessons learned template and it was decided that each of the groups will complete the template by the end of February 2013 then the information will be collated onto one template as themes may be similar. / All
PG
5. / To review the national work plan circulated earlier this year / o  Went through the national work plan and discussed each of the bullet points relevant to this group. Through general discussion it was felt that the points had been met, were being met or were going to be met in the future. To use as a reference at future meetings to ensure targets are being met.
Really important that we meet these requirements. Good work team! / All
6. / Newsletter / o  All group members went through the newsletter commenting on its content. Comments to be collated by MB and sent to Pete for consideration
Thanks Mig for doing this. / All
7. / To share and discuss updates and the next steps for QSPP / o  All project management templates completed. Meeting arranged for 11 January to discuss the next steps
I will attend this meeting in Dundee / QSPP group
To share and discuss updates and the next steps for PPA / o  Anita and Gail continuing to meet on taking the initiative forward. Gail, Anita and Pete have met with all PELs and offered to give any support they require to enable completion of the audits by all Health Boards. / AB
To share and discuss updates and the next steps for database / o  KM reported that the first questionnaire has been drafted however it is anticipated that the study will be delayed until early 2013 due to changes in the dataset an capacity of project team to work with the questions. / PG/KM
Additional comments from the group / o  Discussion arose how information can be passed to the PELs regarding the progress of this group. ? weekly update giving the key points and contact details.
We can use the weekly updates. Karen Allan and Jenny have been working on the PEF Programme communication strategy so we can see the outcome of that work too. But, the Weekly newsletter is the way forward just now.
o  With both the PPA and QSPP both groups have felt that roll out would be more manageable if each of the group members took responsibility for specific health boards.
Up to each group to decide how to organise and manage meeting the outcomes of the programme for these projects. / PG
All
9. / Future Meetings
Pete to ask Anne Richardson to send out doodle poll for future meetings
Frequency of future PRAG meetings for 2013
PRAG PPA to meet monthly
PRAG QSPP to meet monthly
PRAG Dataset to meet monthly
PRAG to meet quarterly: Monday mornings and Wednesday p.m. for 3 hours
If anyone is VC-ing into the PRAG meetings then if you could let me know VC details a week in advance so I can sort the bridge out, that would be very helpful / PG
GN
RM
KM
PG

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