1

Board MemberBoard PresidentBoard Member

Jerry BarnettGreg EisenhartBill Croxall

Board MemberBoard Member

John CampbellLance Shultz

TreasurerSuperintendent

Stacy WilliamsKent C. Polen

BEAVER LOCAL BOARD OF EDUCATION

13093 STATE ROUTE 7, LISBON, OHIO44432-9553

January 12, 2015

High School

Room 2

6:30 P.M.

MEETING AGENDA

ORGANIZATIONAL SECTION OF MEETING

  1. CALL TO ORDER

Call to Order by immediate past president (who is acting as presiding officer pro-tempore).

  1. PLEDGE OF ALLEGIANCE
  2. ROLL CALL
  3. ELECTION OF OFFICERS

a)Nomination of Board President:______

______Motion to close nominations______

(New President is to accept gavel from officer pro-tempore.)

b)Nomination of Board Vice-President:______

______Motion to close nominations______

MOTION MADE BY______. MOTION SECONDED BY______.

MR. BARNETT_____;MR. CAMPBELL _____.MR. CROXALL_____;

MR. EISENHART ______; MR. SHULTZ ______;

PASSED _____;FAILED _____.

  1. DATE, PLACE, AND TIME OF REGULAR MEETINGS

Date:______

Place:______

Time:______

Alternate Date:______(Unless otherwise announced.)

MOTION MADE BY______. MOTION SECONDED BY______.

MR. BARNETT_____;MR. CAMPBELL _____.MR. CROXALL_____;

MR. EISENHART ______; MR. SHULTZ ______;

PASSED _____;FAILED _____.

  1. O.S.B.A. APPOINTMENTS
  1. To appoint______as O.S.B.A. liaison person for 2015 to act as a link between the state association and the local board of education.
  1. To appoint ______as O.A.S.B. student achievement liaison for 2015.

MOTION MADE BY______. MOTION SECONDED BY______.

MR. BARNETT_____;MR. CAMPBELL _____.MR. CROXALL_____;

MR. EISENHART ______; MR. SHULTZ ______;

PASSED _____;FAILED _____.

  1. DESIGNATE NEWSPAPERS

To designate the following newspapers in the District as the official newspapers: The Morning Journal, The Review, The Vindicator, and The Salem News.

MOTION MADE BY______. MOTION SECONDED BY______.

MR. BARNETT_____;MR. CAMPBELL _____.MR. CROXALL_____;

MR. EISENHART ______; MR. SHULTZ ______;

PASSED _____;FAILED _____.

  1. ADOPTING EXISTING BYLAWS AND POLICIES

To adopt existing bylaws and policies for the Board’s own operation and the operation of the school system.

MOTION MADE BY______. MOTION SECONDED BY______.

MR. BARNETT_____;MR. CAMPBELL _____.MR. CROXALL_____;

MR. EISENHART ______; MR. SHULTZ ______;

PASSED _____;FAILED _____.

  1. O.S.B.A. DUES AND PUBLICATIONS

OSBA Dues / $4692.00
Briefcase Subscription-electronic copy / 0
School Management Subscription-electronic copy / 150.00
Total / $4842.00

MOTION MADE BY______. MOTION SECONDED BY______.

MR. BARNETT_____;MR. CAMPBELL _____.MR. CROXALL_____;

MR. EISENHART ______; MR. SHULTZ ______;

PASSED _____;FAILED _____.

  1. SERVICE FUND

Under Ohio Law, Boards may appropriate up to $2.00 per student or a maximum of $20,000 for a service fund. Annually, an amount for the service fund needs to be set to cover expenses of Board members and representatives of the Board to attend seminars, workshops, and other business actively incurred in the course of doing business by and for the Board. Last year the amount was set at $7,500. The 2015 Service Fund is appropriated at $______.

MOTION MADE BY______. MOTION SECONDED BY______.

MR. BARNETT_____;MR. CAMPBELL _____.MR. CROXALL_____;

MR. EISENHART ______; MR. SHULTZ ______;

PASSED _____;FAILED _____.

REGULAR SECTION OF MEETING

______

Regular Meeting

January 12, 2015

Beaver Local High School

Room 2

MEETING AGENDA

XIII. WORK SESSION

XIV. PUBLIC PARTICIPATION ON AGENDA ITEMS

XV. MINUTES OF THE LAST MEETING

XVI. CONSIDERATION OF FINANCIAL REPORTS

  1. Treasurer’s Comments

XVII. AMENDMENTS TO THE AGENDA

XVIII.FORMAL ADOPTION OF THE AGENDA

XIX. REPORTS TO THE BOARD…..Committee Reports

XX. NEW BUSINESS

  • Denotes supporting data
  • A. CONSTRUCTION MATTERS
  • B. FISCAL MATTERS
  • C. PERSONNEL MATTERS

XXI. SUPERINTENDENT'S REPORTS

A. Principals' Reports

B. Supervisors' Reports

C. Superintendent’s Report

XXII.BOARD PRESIDENT'S COMMENT

XXIII.ADJOURNMENT ... Tentative Time of 8:00 PM

  • Superintendent’s Supporting Data for

JANUARY 12, 2015

XX.NEW BUSINESS

  1. CONSTRUCTION MATTERS – CHANGE ORDERS

Supt. Polen recommends the Board approve the following change orders for the new

K-12 building:

001 Code Compliance / $212,387.94 / 002 Excavation RFI / $5,772.18
034 Winterize Site / 22,196.00 / 040 Carpet Color Upgrade / 17,839.50
035 Carpentry / 1,530.33 / 041 Acoustical Material / 21,920.50
036 Toilet / -10,193.00 / 042 TVs in Classroom / 105,147.26
037 Road Widening / 19,375.00 / 043 Road/Temp Markings / 6,724.97
038 Roof/Canopy / 3,816.05 / 044 Upgrade Partition / 13,118.70
039 Roof/Downspout / 4,01425 / 045 Road/Relocation-Adj / 56,892.45

MOTION MADE BY______. MOTION SECONDED BY______.

MR. BARNETT_____;MR. CAMPBELL _____.MR. CROXALL_____;

MR. EISENHART ______; MR. SHULTZ ______;

PASSED _____;FAILED _____.

  1. FISCAL MATTERS
  2. Appropriation Additions

Supt. Polen and Treasurer Williams recommend the Board approve the following appropriation additions:

Health Grant (#019-9115) / $250.00
Walmart Grant (#019-9715) / $500.00
  1. 2015/16 Asking Budget

Supt. Polen and Treasurer Williams recommend the Board approve the 2015/16 Asking Tax Budget as submitted (Exhibit A) for presentation to the County Budget Commission by January 15, 2015.

  1. Student Activity Purpose and Budget Statements

Supt. Polen and Treasurer Williams recommend the Board approve the following 2014/15 student purpose and activity budget statements:

MS Student Council

  1. Donation

Supt. Polen and Treasurer Williams recommend the Board approve a donation of $104.90 from East Liverpool America Legion Post #374 for use in the athletic program.

Supt. Polen and Treasurer Williams recommend the Board approve a donation of $250.00 from Glenmoor Presbyterian Church to Calcutta Elementary.

MOTION MADE BY______. MOTION SECONDED BY______.

MR. BARNETT_____;MR. CAMPBELL _____.MR. CROXALL_____;

MR. EISENHART ______; MR. SHULTZ ______;

PASSED _____;FAILED _____.

  1. EXECUTIVE SESSION

Board President entertains a motion to enter into executive session for the consideration of the letting of personnel contracts, for the appointment, employment, dismissal, or compensation of an employee or official, and for the discussion for the future sale of properties. (There will be action taken after return from executive session.)

MOTION MADE BY______. MOTION SECONDED BY______.

MR. BARNETT_____;MR. CAMPBELL _____.MR. CROXALL_____;

MR. EISENHART ______; MR. SHULTZ ______;

PASSED _____;FAILED _____.

MOTION TO RETURN

MOTION MADE BY______. MOTION SECONDED BY______.

MR. BARNETT_____;MR. CAMPBELL _____.MR. CROXALL_____;

MR. EISENHART ______; MR. SHULTZ ______;

PASSED _____;FAILED _____.

  1. PERSONNEL MATTERS
  2. Resignations

Supt. Polen recommends the Board accept the resignation, due to retirement, of district bus driver Linda Morgan, effective January 31, 2015.

We thank Mrs. Morgan for her 30+ years of dedicated service to the students of Beaver Local.

  1. Salary Adjustment

Supt. Polen and Treasurer Williams recommend the Board approve the salary adjustments from 150-Hour level to Master’s Degree level for Jennifer Awana effective the beginning of the second semester of the 2014/15 school year (pending receipt of official transcripts).

  1. Approval of Contract

Supt. Polen and Treasurer Williams recommend the Board approve a transitional period contract to Robert Barrett at $35.00 per hour not to exceed 80 hours.

  1. Family and Medical Leave (FMLA)

Supt. Polen recommends the Board approve the following leave as per FMLA:

Kathleen Hall-October 29,2014 through December 17, 2014

Gennifer WilsonOctober 28, 2014 through February 9, 2015

  1. Substitutes

Supt. Polen recommends the Board approve the following as substitutes on an “as needed” basis for the 2014/15 school year, pending receipt of all necessary clearances and certifications.

Teacher/Homebound InstructorFood ServiceCustodial

Dylan SticklerTraci FrazierTraci Frazier

Linda LonkertLisa MickLisa Mick

  1. Supplemental

Supt. Polen recommends the Board award the following supplemental contract for the 2014/15 school year:

Douglas Hoppel-wrestling

  1. Volunteers

Supt. Polen recommends the Board approve the following as volunteers for the 2014/2015 school year:

Rogers Elementary-Ken States

Boys/Girls basketball-Bill Croxall

MOTION MADE BY______. MOTION SECONDED BY______.

MR. BARNETT_____;MR. CAMPBELL _____.MR. CROXALL_____;

MR. EISENHART ______; MR. SHULTZ ______;

PASSED _____;FAILED _____.