Agenda of Texas State University College Panhellenic
3.6.17
The regular meeting was called to order by President Katherine Sawyer at LBJ 3-10.1. The roll was called by President Katherine Sawyer. A quorum was present.
ROLL CALL:
Alpha Delta Pi: 2
Alpha Xi Delta: 3
Chi Omega: 2
Delta Gamma: 12
Delta Zeta: 3
Gamma Phi Beta: 2
Zeta Tau Alpha: 3
GUESTS: No guests were present.
PREVIOUS MINUTES: The minutes of the 2-20-17 meeting were approved as distributed.
TREASURER’S REPORT: The Treasurer reported as follows:
Beginning balance: (previous weeks date) $32,212.69
Revenue $__0_
Expenses $_204.21
Ending balance: (this weeks date) $32,008.48
The following bills were approved for payment
· $42.96 in reimbursement for Women’s Empowerment event
· $185.00 in LBJ Room charges for Alpha Gamma Delta
OFFICER REPORTS
President [kvs5]:
· Congrats to all the RCs! Can’t wait to get to know you and get real close during recruitment!
· New judicial things!! (GET EXCITED)
· Have an awesome spring break! Be safe but get a good relaxing break- we all deserve it!
o There’s officially 7 weeks until finals...could be great or terrifying depending on how your semester is currently going (heavy sigh)
First Vice President [srp91]:
· Congrats to all of the RCs in your chapters!!!! So excited to work with them during recruitment
· Meeting with the delegates right before this: went over some clean-up things
· Hope everyone has a safe and enjoyable spranngg break!!!
· Welcome Alpha Gamma Delta delegate!! (come see me after this pls)
VP of Judicial Affairs [bdh75]:
· congrats to all of the chosen RC’s we are so excited to work with them!!! :-)
· I finished the second draft of the recruitment rules to include the ideas/suggestions from the recruitment round table (YAY)
· I’m working on location/date of the recruitment rules reading stay tuned friends
VP of Recruitment [sgp42]:
· Congratulations to RCs!
· Greeks Got Talent was awesome!
· Recruitment Roundtable Thursday March 9th 6:30-8:00 in Flowers 129
· I hope everyone has a great Spring Break!
VP of Scholarship [mep133]:
· Mark your calendars, Letters in the Lib will be March 29th (it’s a Wednesday) from 6-9pm! There will be attendance sheets for each chapter and I plan on doing some sort of reward for the chapter that has the highest attendance. I will inform you on the floor number and any additional information at our next meeting!
· Also, I am super happy that I got so many professor nominations (made me teary eyed).with that being said the professor of the month for the College of Applied Arts is ______and the professor of the month for the College of Business Administration is ______. (I apologize for having to make you guys fill in the blank) *Also I apologize for my google form issues, I will fix them for next time*
· Student Government scholarships were extended to this Friday, March 10th by noon
· I hope everyone has a fabulous and safe spring break!
VP of Membership Development [hes38]:
· YAY RCs!!! I’m so excited to start working with them. Their first workshop is this Wednesday, March 8th at 6:30pm in LBJ Teaching Theatre (Recruitment 101). They already know the dates but this a great time to remind them again at chapter on Tuesday.
· Working on the packets for the recruitment 101 workshop.
· Still working on getting in contact with KJ for the other recruitment counselor workshops. Need to talk to Lindsey and Taylor.
· Woman and Chapter of the Month
o Delta Zeta: Alyssa Wakefield
o Zeta Tau Alpha: Mackenzie Beasley
o Delta Gamma: Kennedy Smith
o Chi Omega: Bailey Thomas
o Gamma Phi Beta: Rachel Rood
o Alpha Gamma Delta: No woman yet hehe
o Alpha Delta Pi: Marisa Copeland
o Alpha Xi Delta: Peyton Cordell
o VOTED FOR:
§ Woman: Delta Gamma’s Kennedy Smith
§ Chapter: Alpha Gamma Delta
VP of Finance [trh67]:
· Entering all expenses for the past two weeks
· Have a great Spring Break!!!
VP of Public Relations [kbd21]:
· Follow Panhellenic and I will like all of your pics...
- Snapchat: txstpanhell
- Twitter: txstpanhell
- Facebook: txstpanhell
- Instagram: txstpanhell
· Today is national badge day make sure to tag us so we can see everyone's cute pictures!
VP of Women’s Empowerment [jav142]:
· JARS ARE DUE TODAY WOOOO
· I will let you know which chapter won at our next meeting!
· I’ve loved seeing y’alls pictures and CofS has even reposted some of them so please post yours if you haven’t
· NOMC week was a huge success and we got 1,000 signatures in 3 days!!!
· Everyone please have a safe and fun spring break!
· IFC Clothing Drive- Benefitting the Southside Community Center- March 20th-24th
o Delivering boxes to your chapter houses on March 19th!!!
o Pick-up is Friday 24th!!
o Anything but underwear PLEASE.
VP of Recruitment Elect [smp150]:
· Learning about campus director
· Recruitment round table:)
Advisor [lmt60]:
· Happy International Badge Day!!!!
· Greek Programming board apps are going out soon… look for those.
o A LOT of positions will be opening up so encourage your members to apply
· Greek Awards Packet-
o February 24th- distributed- set up consultation BEFORE March 24th
§ For overall chapter awards
o Individual awards- March 22nd is when those are due… it involves an interview component so that is why they need to be turned in so early
o April 21st- Awards Banquet!!!!!!
· April 15th- ROSTERS NEED TO BE FINALIZED!!!!!!!!!!!
o Submit paperwork by April 15th
REPORTS OF STANDING COMMITTEES
REPORTS OF SPECIAL COMMITTEES
UNFINISHED BUSINESS
NEW BUSINESS
· Joint Judicial Board- JUST TO HANDLE UNIVERSITY POLICIES, no Panhellenic related issue will be discussed in these meetings
o Unregistered parties, anything that affects more than one council as a whole
o Questions?
§ Is this all councils? YES ALL FOUR COUNCILS.
o Brooke Hanley: Girls who are on JBOARD in your chapters, now we can talk about Jboard things so HMU.
o Motion to propose a vote: Delta Zeta
o Second the motion to propose a vote: Zeta Tau Alpha
o VOTING ON IT NEXT MEETING, TELL EVERYONE WHO NEEDS TO KNOW ABOUT IT
OLD BUSINESS
Chapter News:
Alpha Delta Pi
· Sunday 3/5: trip to RMH @ 11am
· Monday 3/6: exec meeting @6:30pm at the pi house
· Tuesday 3/7: chapter @5:15 at the ADPi chapter building
· SPRING BREAK
Alpha Xi Delta:
· Sunday 3/5: Recruitment Workshop 1-4 @ the Xi House
· Sunday 3/5: Exec meeting 6:00 @ the Xi House
· Tuesday 3/7: Chapter 6:00 at the Xi House
· SPRING BREAK
Chi Omega:
· 3/6: Exec meeting 8pm @ Chi O house
· 3/7: Chapter meeting 6pm @ Chi O house
· SPRING BREAK!!!
Delta Gamma:
· Monday 3/6: NPC Badge day & the beginning of rituals week
· Tuesday 3/7: Chapter meeting @ 7pm
· Thursday 3/9: Alpha sig / gamma phi lip sync @ 6pm
· SPRING BREAK!
Delta Zeta:
· Monday 3/6: New Member meeting at the house @ 7pm
· Monday 3/6: Exec at the house @ 8pm
· Tuesday 3/7: Chapter 6:15pm @ Solid Rock Church, Big/Little Sisterhood Event @8PM
· SPRING BREAK!!!!
Gamma Phi Beta:
· Sunday 3/5: Exec meeting 6pm @ the Phi
· Tuesday 3/7: Chapter 6pm
· Thursday 3/9: Lip Sync! 6-8pm @ the Performing Arts Center
· Spring Break!!
Zeta Tau Alpha:
· Sunday 3/5: New Member meeting 6-7 pm @ the Z
· Monday 3/6: New Member study party 7-8pm @ the Z // Exec meeting a 8pm @ the Z
· Tuesday 3/7: Chapter at 6:15pm @ the Z // NM initiation test 8pm @ the Z
· Happy Spring Break! Everyone be safe :-)
ANNOUNCEMENTS
Alpha Gamma Delta- Jenna Clumpner (jac429)
Tuesday- Chapter and sisterhood event
Excited to accept 119 girls!!!!!
The next meeting will be 3-20-17 in LBJ 3-10.1 at 5:30pm.
ADJOURNED
The meeting was adjourned at 6:02pm.
Samantha Perkins, First Vice President.
Approval: 3.7.17