2008 ANNUAL MEETING MINUTES

December 12, 2008

Attendees:Jane CahillFrank Dalton

Rosaleen McGillMary Lou McGurk

Anne McNiffFrank Malley

Marianne MacDonaldJim McGill

Tom O’MalleyCourtney Malley

1. President’s Report – Mary Lou presented the president’s report outlining the groups activities. (see attached) It was noted that PCG had at least one and often more musical activities every month this year. The report will be published on the web site. The report was accepted and added into the minutes

2. Treasurer’s Report – Courtney presented the Treasurer’s report. (see attached)

Report was discussed. The majority of activities either broke even or came out ahead. We are currently in the black. The report was voted on and accepted.

3. Membership Report – Anne reported that the majority of activity around membership involved re-creating the membership list with contact information. We current have a level of data on over 200 members. Next year activity will concentrate on systematizing a renewal system. Currently renewals happen sporadically at concerts. The web site now has a page that allows people to renew or join on line. Ten people renewed or joined on line.

4. Annual Meeting Date- It was proposed that the Annual meeting date would be held in either December or January, prior to January 31. The specific date will be set at the discretion of the Board. The proposed amendment to the By-Laws was voted on and passed.

5. Board Member Absences – It was proposed that the by-laws be amended to reflect an absentee policy as follows: After three (3) absences in a 12 month period shall be removed from the Board. The Board has the discretion to nominate and vote on an immediate replacement (this can include the Board member just discharged from the Board) The proposal was voted on and passed.

6. Board voting by email – A discussion took place regarding amending the by-laws to allow for voting by the Board via email. The following proposal was made: A the discretion of the President, a vote may be taken via phone or email. All Board members will be notified. The majority of Members who respond by the due date, set by the president, votes will prevail. The proposal was voted on and passed.

7. Official membership notification by email. – It was proposed that the by-laws be amended to reflect that official notification can take place by email. Those members who have not provided an email address shall receive notification by mail.

8. Fiscal year change – It was determined at this time not to change the fiscal year date.

9. Nomination and voting in of New Members

The following Board Members terms have expired as of December 2008:

Mary Lou McGurk

Jim McGill

Frank Dalton

Marianne MacDonald

Kirstin Erwin

All are 2 year terms

Marianne MacDonald declined to be re-nominated.

The following PCG members were nominated and voted on to the Board:

Frank Dalton

Beth Ann Bailey

Kirstin Erwin

Mary Lou McGurk

Jim McGill

10. Meeting Dates for 2009 – These dates will be determined at the December 21st meeting.

11. Meeting adjourned