ADOPTED - SEPTEMBER 22, 2015
AGENDA ITEM NO. 17
Introduced by the County Services and Finance Committees of the:
INGHAM COUNTY BOARD OF COMMISSIONERS
RESOLUTION AUTHORIZING THE PURCHASE OF
2015 SEASONAL REQUIREMENT OF ASPHALT EMULSIONS
FOR THE ROAD DEPARTMENT
RESOLUTION # 15 – 346
WHEREAS, the Ingham County Road Department annually purchases various types of asphalt emulsion (asphalt oil suspended in water) for placement by Road Department crews in various road maintenance operations and in the Local Road Program in the following approximate, estimated quantities and for the following purposes: SS-1h for asphalt pavement tack (bond) coat—20,000 gallons, HFRS-2M for chip-sealing sealer—450,000 gallons, HFRS-2 for chip-sealing sealer—as needed where HFRS-2M may not be necessary, AE-90 for spray-patching oil—10,000 gallons, CM-300 for on-site manufacturing of cold patch---16,000 gallons; and
WHEREAS, the Road Department adopted 2015 budget includes in controllable expenditures, funds for this and other maintenance material purchases; and
WHEREAS, bids for the various types of asphalt emulsions were solicited and evaluated by the Ingham County Purchasing Department per Request for Proposals (RFP) #32-15, and were awarded by resolution to Terry Materials for SS-1H and AE-90 and Asphalt Materials Inc. for HFRS-2M and CM-300; and
WHEREAS, HFRS-2M emulsion delivered by Asphalt Materials Inc. on 8/20/2015 was tested by an independent laboratory and did not meet MDOT specifications and will not perform to desired expectations; and
WHEREAS, the Road Department has refused further delivery of HFRS-2M from Asphalt Materials Inc.; and
WHEREAS, the Road Department in concurrence with the Purchasing Department recommend award of HFRS-2M emulsion to the second low bidder, Bit-Mat Products of Bay City, Michigan for continuation of the chip sealing program.
THEREFORE BE IT RESOLVED, the Board of Commissioners accepts the bid, and authorizes the purchase of HFRS-2M asphalt emulsion on an as-needed, unit price basis from Bit-Mat Products Inc. of Bay City, Michigan.
BE IT FURTHER RESOLVED, that the Road Department and Purchasing Department are hereby authorized to execute a purchase order accordingly with Bit-Mat Products Inc. and purchase HFRS-2M asphalt emulsion as needed and budgeted.
COUNTY SERVICES: Yeas: Koenig, Crenshaw, Banas, Bahar-Cook, Hope, Maiville
Nays: None Absent: Celentino Approved 9/15/15
FINANCE: Yeas: Anthony, Bahar-Cook, Tennis, Tsernoglou, McGrain, Schafer, Case Naeyaert
Nays: None Absent: None Approved 9/16/15