Agenda for CG Meeting of January 13, 2013
05 minCall to Order and Roll Call
05 minApprove meeting minutes (JRP, from last meeting)
05 minApprove Agenda (JRP)
00 minGeneral Public Comment (0 mins): Public Comments will be heard with a limit of 3 minutes per person. This item will take no time this meeting but is a placeholder for future meetings.
Reports (100 mins):
05 minBoard Member Reports (10 mins): Board members provide brief updates regarding their CG business since the last meeting. (~3 minutes per board member).
30 mindiscuss new board member position(s):Open discussion with DS re: how much time we spent on this stuff and how long we expect the volunteer time/staff work to continue into the future. Diane Sutherland, someone else too?
15 mindiscuss organizational structure (JRP 15 mins): venn diagram organizational structure (include the following: committees, members, project leaders, program director/office manager, board members, advisory council, bookkeeper and CPA, etc. Mention Fhyre Pheonix as CG program director (or others). He has successfully obtained millions in funding for non profits.
50 minCommittee Reports (50 mins): Committees report to the board their actions since the last CG Board meeting.
Website cmte (JRP 15 mins): overview of vision for web site (new for JDS and DSM) content, functionality, and design.
Membership cmte (DS, JS, JRP 15 mins): web site about a month away, we could begin with hard copy (tho more time consumptive and would get in the way of real progress). Here is the list of bennies outlined at the 9.23.12 mtg:
Newsletter (top of list)
Feel good about yourself
Project updates (HBV)
Peer review “review lite”
Recent list theses
Online gis (after newsletter)
Funding scholarships
Pursue their own research/restor/educ/outreach projects
Lecture Series cmte (TL, JRP 15 mins): (a) get list together for announcement letter (b) draft support letter (c) draft announcement letter. Coordinate all these efforts so that they support each other in the most beneficial way. We are all short on volunteer time and need to be efficient.do we use hfog as a forum for the lecture series?
Outreach efforts at AGU (TL 05 mins): what’s up doc?
Old Business (70 mins):
30 minHBV update (TBW/TL30 mins): equipment failures, leveling, who, when, where. Website update jrp (needs to make site page for tide gage sites).
30 minFinancial Management (JRP30 mins):Skype conversation with Sandy Patton.
We need to have someone do bookkeeping (after setting up books, soon with payroll requirements), arrange a CPA (Leon Lonecny is retiring in 3 years and we might want to start out with someone from Sacramento), and secure an experienced treasurer..
Timesheet (JRP 5 mins): develop standard timesheet for volunteer time tracking.
05 minHFOG update (TBW/JRP 05 mins): renew effort to get HFOG up again (possibly part of lecture series?). tbw write letter, jrp get site up.
05 minHFOG update (TBW/JS 05 mins): renew effort to get insurance
New Business (30 mins):
30 minPlan for next year– review (THL/TBW/JRP/JDS30 mins):Discuss our goals for the coming year.
Schedule quarterly meetings
List of attachments:
- Draft
* boardmember who called for agenda item and who will lead discussion about that item
## reminder: for action items, one member will need to move and a second member will need to second the motion before we can discuss the action item (this is the official order of things)
Draft version 2013.01.09