Administrative Services Staff Meeting
May 11, 2010
PRESENT:
Myeshia Armstrong / Ö Tom Connolly / Bruce Hoerning / Ö Michael TrevisÖ Babs Atane / Ö Janice Ely / Reuben James / John Wagstaff
Ö Rocky Bonura / Ö Bob Gann / Ö Andy Nasatir / Ö Satish Warrier
Ö Julie Bourlier / Ron Gerhard / Rachelle Sasser
Ö Tom Brown / Ö Jo Ann Higdon / Fred Sturner
Minutes: Minutes from May 4 was approved with the following changes:
ü Under Jo Ann’s section
o Police – “Mobil” change to “Mobile”.
o Facilities – “Building Automation Technician” change to “Building Automation Systems Technician”.
ü Under Bruce’s section
o Second bullet – add at the beginning “Punch list”
o Fourth bullet- “Marsee Auditorium work will be done by May 20th” change to “Marsee Auditorium work will be done by Thursday”.
o Fifth bullet - change “Scheduling for chilled water and heat” to read “Scheduling for chilled water and heat shutdown”.
ü Under John’s section,
o Add “Compton” in front of the IT.
v Jo Ann:
Ø Jo Ann reminded everyone that the next staff meeting (5/18) is canceled due to her attending ACBO conference.
Ø Next scheduled meeting is June 1st. For this meeting, be ready to discuss the handout on “Process for Administrative Support Services”.
Ø Suggestion for Rocky to visit the Food Service locations on campus and look into the quality of food served in each location.
Ø In the process of making changes to the Strategic Initiative for El Camino.
Ø Program Review/Plan Builder and Major Update Schedules are moving from a 6 year cycle to a 4 year cycle.
Ø At least two of Administrative Services area needs to have their major program review done by October 2010.
Ø These areas have volunteered to do their major program review for fiscal year 2010-2011:
1. Campus Police
a. Parking Services
2. Information Technology Services
a. Technical Services
3. Facilities Planning & Services
a. Recycling & Waste Management
Committee Reports/Division Issues:
v Mike:
1. Student reported being kidnapped and taken to the bank to withdraw money. Individual was appended.
2. Female student taking boxing was punched in the stomach in the ring. Female student claims she was pregnant and taken by paramedic’s.
v Bob:
1. If you missed the Facilities Master Plan presentation on April 27, at the next Facilities Steering Committee meeting on May 24, the same presentation of the Facilities Master Plan will occur. The meeting will be in the board room at 1 pm.
2. Moving ahead with number of project from the Facilities Master Plan 2010: Four project below:
· Stadium & Track
· Shop
· Math & Computer Science
· Parking Light upgrade
3. Setting up of user groups in process
v Rocky:
1. Accounts Payable year end close is in process.
2. Safety & Health training in two weeks for Industry &Technology Shop area Supervisors and instructors.
3. Online training is continuing would like to do a presentation to Managers at the next week Management Forum on what the online training looks like.
4. Annual forklift training.
5. Revisit the training on confined space.
6. Rideshare information due on the 19th to AQMD.
7. On May 27th with Keenan representative present procedure on Field Trip Excursion to the Dean’s Council. Same presentation will occur with guidance counselors.
v Julie:
1. Bookstore inventory is done.
2. Getting ready for graduation & book buy back.
3. Since the move occurred in the middle of the semester, business is gone down.
4. Testing supplies vending machine in the Library is doing well.
v Janice:
1. Datatel problem fixed.
2. Auditors here this week.
3. Janice was on a hiring panel for construction faculty.
v Tom B:
1. Graduation preparation is continuing.
v Babs:
1. Waiting for response from Compton regarding Audit findings on the credit card, CDC and revolving cash.
2. Working with the Auditors on ECC Revolving cash fund.
3. Working with the Auditor for testing the Accounts Receivable.
4. Auditors want to know if there is credit card policy and procedure and revolving cash fund policy.
v Tom C:
1. Would like to thank Dr. Arce’s staff and Rocky’s staff for getting all the paperwork together for the Auditors before they arrived.
2. Accounting Officer is out for medical reason.
v Bruce:
1. 70 bottom dump trucks will be hauling dirt each day for the next 25-28 days.
2. Marsee Auditorium will be paved, striped and open on Thursday.
3. Demolition of concrete on walkway between Student Service Center and North gymnasium.
4. Roofing bids are due on May 19th.
5. Continuing work on the 2nd floor of the Bookstore.
6. Groundbreaking ceremony for the Math, Business & Allied Health Building is on Monday, May 17th.
v Andy:
1. Finished moving in.
2. Part-time employees are cut back due to May being a slower month.
3. Waiting for Fiscal & Business Services to move in upstairs for more traffic and adding different product mixes.
v Satish:
Ø Registration starts on Tuesday.
Ø Presenting to the Deans and Faculty the Grade Book software for faculty to use on Portal.
Ø Need to meet and get agreement on the Fixed Assets equipment tracking.
Ø Need to meet and discuss the Bond equipment tracking.
Meeting adjourned at 9:35 a.m.