Admin Assistant (Part-Time)

HASMONEAN HIGHSCHOOL

______

Admin Assistant (part-time)

Job Description

Job Title:Admin Assistant

Department:Fundraising

Responsible to:Director of Fundraising

Hours: 16 hours per week (Monday to Thursday) 10am – 2pm negotiable Term Time

Remuneration:Grade 5 point 22-25 (£22,065-£24,024 FTE) Actual salary £8,087-£8,805 (depending on experience)

Main Purpose of the Job:

To assist the Director of Fundraising with administration and database support.

Main Functions of the Role:

Fundraising Administration

• To assist the Director of Fundraising in their role
• To work to maintain and update the fundraising database ensuring all individual records are accurate as well as producing monthly reports to monitor fundraising progress.
• To provide administrative support by ensuring that all donations are correctly recorded and processed by the finance department
• To work with the fundraising team to provide support with sending out fundraising materials
• To work with the fundraising team to ensure that donors are updated, thanked and kept motivated
• To monitor and log fundraising expenditure and produce monthly reports for the director of fundraising and communications
• To provide support on fundraising projects as and when necessary, including specific administrative support relating to fundraising events
• To help prepare newsletters, appeal letters and other mailings to general supporters
• To help prepare fundraising materials and ensure stocks are maintained
• To maintain an accurate filing system
• To assist with general administration within Hasmonean High School.

The above responsibilities are subject to the general duties and responsibilities contained in the statement of Conditions of Employment.

This job description allocates duties and responsibilities but does not direct the particular amount of time to be spent carrying them out and no part of it may be so construed.

This job description is not necessarily a comprehensive definition of the post; you may be required to do other duties not outlined above, but within the scope of the grade offered.

This job description will be reviewed at least once a year and it may be subject to modification or amendment at any time after consultation with the holder of the post.

The duties may be changed to meet the changing demands of the School at the reasonable discretion of the Executive Headteacher.

This job description does not form part of the contract of employment. It describes the way the post holder is expected, and required, to perform and complete the particular duties as set out in the foregoing.

A McClusky – Executive Headteacher

Date of issue: February 2016

Personal Specification:

Specification: / Essential (E) /Desirable (D) / Gathered from; Application (A), Interview (I), Test (T)
Qualifications:
GCSE (or equivalent) Maths and English grade C or above
BTEC (or equivalent) in an appropriate administrative subject / E
D / A
A
Experience:
Minimum of 2 years working in an office environment
Experience working in a school
Experience of working in HR
Experience of working in fundraising
Ability to use Microsoft Word and Excel to intermediate level, for example mail merging / E
D
D
D
E / A
A
A
A
A / T
Personal Attributes:
High attention to detail
Understands confidentiality
Clear and effective communicator
Completer finisher / E
E
E
E / I / T
I / T
I
I / T