Topic 3–Presenting informationName:
Topic 3 – Presenting information
Read page 54-63
Adding a sound file to a PowerPoint presentation
1Load PowerPoint.
2Create a New Blank Presentation or Open an existing presentation.
3Click on the slide on which you want to record the sound.
4You can now either:
- Insert a sound clip from a file. You will need a previously saved sound clip for this. Click on Insert then Movies and Sounds and finally Sound from File. You will then be presented with a screen to find and then insert the sound file.
OR
- Insert a sound from the Clip Organiser. Click on Insert then Movies and Sounds and finallySound from Clip Organiser. You are then presented with a list of the available sound clips from which to choose.
5The following message appears:
If you want the sound to play automatically, click on Yes and if not, click on No.
6 To preview the sound, double click on the loudspeaker icon.
Important note
When you add sound to your presentation, the sound file is not stored with thepresentation. Instead it is linked to it. It is important to know this because if you copy the presentation, you will need to make sure that the sound clips arecopied as well.
Recording narration on a slide
In this activity you will record a narration for a slide show. A narration allows you to record you talking about each slide. This is very useful if your slide show is to be viewed by a user without you being present.
Before you try to record any sound, check that you have a microphone connected. Most laptop computers have a microphone built in but with desktop computers, you will need to connect one unless someone else has already done this.
Tip
Before starting the narration for each slide, it is a good idea to write down a script. You can then refine this script and read from it when recording the narration.
1Load PowerPoint.
2Create a New Blank Presentation or Open an existing presentation.
3Click on the slide on which you want to record the narration.
4Click on Insert then on Movies and Sounds and finally on Record Sound.
5The following window appears:
6You can change the Name of the recorded sound to give it a more meaningful name. In this case the name of the sound has been changed to Introduction.
7Notice the Action Buttons on the slide. Here is what they mean:
Click on Record and then say the following:
‘When recording voice narration you need to be in a quiet room so that no background noise will distract the user of the presentation. Speak clearly and talk slowly. Also, make sure there is no-one around, otherwise they may think you are talking to yourself!’
As soon as you have stopped talking, click on the Stop button and then click on OK.
You will then see the loudspeaker icon on the screen. If this icon is in the way of some content, then it may be dragged to a more convenient position. You can also alter the size of the icon using the handles.
8To hear the sound you need to run the presentation and then click on the loudspeaker icon when it appears.
9To add narration to other slides, you simply repeat these steps.
Important note
Narration is embedded into the PowerPoint file. This means that the sound files are saved as part of the presentation.
Inserting an audio track from a CD onto a slide
It is easy to insert an audio track from a CD onto a slide. Beware though – consider your audience – your choice of music may not be theirs!
1Load PowerPoint.
2Insert the CD from which you want to take the track into the CD-player.
3Create a New Blank Presentation or Open an existing presentation.
4Click on the slide on which you want to record the track from the CD.
5Click on Insert then on Movies and Sounds and finally on Play CD Audio Track.
The following window appears:
You can now select the start track and end track. Usually these will be the same, but it ispossible to play several tracks on the same slide.
You will need to experiment with the timings, so that you get the section of the music you want. Note that you need not start at the beginning of the track.
6 When you have made your selections, click on OK.
The following window appears:
If you click Yes, the music will play automatically and if you click No, the user will have to click on the CD icon to hear it.
7 You can now run the presentation to test it.
Producing a group presentation on UFOs
For this activity you will research and then do a group presentation on UFOs (unidentified flying objects). The research will be done using the Internet where you will search for text, pictures, sounds, video, etc., that you can use to build your presentation.
Your audience for the presentation will be Year 11 students, although your teacher will be present to assess you.
Some people believe in UFOs and some don’t. You will work in a group to produce a presentation about UFOs. The presentation must last between 5 and 10 minutes.
You could:
- Take the view that you believe that UFOs exist.
- Take the view that you do not believe that UFOs exist.
- Take an open view and let the audience make up their own minds.
Before you start, you will need to discuss with your group members:
- Which one of the above approaches you will use.
- How to break down the overall task into smaller tasks.
- How to choose who should do each of the smaller tasks.
- If you are each producing slides, how you can ensure consistency from one slide to another.
Important note
Use the skills of your group, so you need to have a discussion as to what each member of your group is best at.
Researching your material
Use the Internet and a suitable search engine to find websites on UFOs.
When searching the Internet you would probably start by typing in UFO as your key word condition. Think about as many aspects of the subject (i.e. UFOs) as you can. You can put them in a diagram like this:
Try to think of all the aspects of a subject such as UFOs by drawing a diagram like this.
Use the above diagram (or one you have produced yourselves) to help with your searches.
As well as the text, you will also need to make sure that you can find some of the following to include in your presentation:
- images
- sounds/music
- video – you may be able to find some actual video of UFO sightings.
You will also need to consider the following to make your presentation exciting to your target audience:
- slide transitions
- animations.
Delivering the presentation
Your group will present the information on UFOs using the slides to your teacher and the rest of the group. Here are some tips:
- Practise your presentation thoroughly.
- Time your presentation to make sure that it lasts between 5 and 10 minutes.
- Try not to read from notes.
- Maintain eye contact with your audience.
- As you are working in a group, choose the most confident person/persons to do the talking.
You could also consider adding narration to your slides. This means the presentation could be self-running so that all you have to do is to introduce the presentation and answer any questions your audience has at the end.
How much do you know about the DTP software Microsoft Publisher?
If you have used Microsoft Publisher before then you should know what each of these icons means. Feel free to make an educated guess – you will probably get them right. If you are totally stuck, you can load up Publisher and then move your mouse to each of the buttons where a label appears.
1______
2______
3______
4______
5______
6______
7______
8______
9______
10______
Halloween presentation
Task 1: Collecting sounds for a self-running Halloween presentation
For this activity you have to collect 20 sounds that could be used in a Halloween multimedia product for young children. Store the sounds in a folder called Halloween.
You can use any source of sound files, but you may find good ones on the website. You will need to think about the wording of the search conditions to find appropriate sound files. Here are some to start you off:
1Creaky door
2An owl hooting
3A witch’s cackle
Task 2: Creating an interactive Halloween presentation
You now have to create an interactive Halloween presentation for young children.
The idea is that they will view the presentation on their own and they should be able to choose what they do next. Use all the multimedia effects and presentation techniques that are appropriate.
DTP: What do you already know?
You came across DTP as part of your Key Stage 3 study. How much can you remember? Try the following questions to find out.
1What do the initials DTP stand for?
______
2(a)Give the names of three items of hardware other than the computer itself that would be useful for DTP.
Item 1: ______
Item 2: ______
Item 3: ______
(b)For each of the pieces of hardware you have listed in (a) say why it would be useful.
Item 1: ______
______
Item 2: ______
______
Item 3: ______
______
3Templates are often used in DTP. Explain what is meant by a template.
______
______
______
4Files from other software packages are often put into DTP documents.
Give two types of file that you could put into a DTP document.
File 1: ______
File 2: ______
Multiple choice Questions
1A company wishes to produce its own company newsletter. The newsletter is to contain pictures, photographs, cartoons and text in a variety of different fonts.
Which of the following would be the most appropriate software to use for this task?
ADesktop publishing
BWord-processing
CPresentation
DSpreadsheet
Answer:
2Spellcheckers are used to do which one of the following?
ATo proof read a document
BTo validate a document
CTo check the spelling of words in a document
DTo check the grammar in a document
Answer:
3 The word-processor checks all the words you have typed against an online dictionary. This is an example of which one of these?
AGrammar checking
BMail merging
CProof reading
D Spellchecking
Answer:
4Which of the following would you be least likely to put into a header or a footer?
AThe company logo
BToday’s date
CDate that the document was produced
DA page of text that explains thepurpose of the document
Answer:
5Which one of the following is not an example of justifying text?
AAlign right
BAlign left
CBold
DCentre
Answer:
6Most presentations make use of multimedia. Which of the following best describes the meaning of the word multimedia?
AMaking use of many media such as text, still images, sound, video, etc.
BMaking use of one type of media
CA type of DTP package
DA hardware device
Answer:
7Which one of the following is not an output device used with a presentation package?
AScreen
BPrinter
CSpeakers
DRobot arm
Answer:
8Which one of the following cannot be added to a slide in a presentation?
AMusic
BVideo
CStill images
DSmell
Answer:
9A multimedia quiz has been produced to check students’ understanding of a topic. Which one of the following is it not likely to include?
AInteractivity
BVideo
CSound
DRobots
Answer:
10A website has been produced that includes multimedia features. Which one of the following is not a multimedia feature?
ASound
BInteractivity
CVideo
DMicrophone
Answer:
Text Book Questions
QuestionsA Page 55
1AB
2A
B
C
3A
B
Questions B Page 63
1AB
2A
B
C
3A
B
4A
B
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