2016Veterinary Economics Hospital Design Competition
Official Entry Form
Judges will choose EITHER one Hospital of the Year OR one general-practice Hospital of the Year and one specialty-practice Hospital of the Year. Merit award winners will be determined based on number of entries received.
• The hospital must have been completed between Nov. 20, 2011, and Nov. 20, 2015.
• All types of practices are encouraged to enter (small animal, equine, specialty).
• The hospital must be owned by a private practitioner(s) or privately owned corporation. Hospitals funded by foundations, government agencies, nonprofit organizations, or publicly traded corporations are ineligible.
• Each entry must include a complete color photo “tour” of the hospital’s interior and exterior. Judges rely heavily on photos that show the features you consider unique and important and how the hospital enhances the efficiency of the team and the clients’ experience. See Section IV of the entry form for details.
• Each entry must include a site plan and a presentation drawing of the hospital’s floor plan. See Section II of the entry form for details.
• Log on to dvm360.com/hdmistakesto study the top 10 Hospital Design Competition mistakes.
To prepare your entry:
1. Fill out this Official Entry Form, found at dvm360.com/hoy, using Microsoft Word or a compatible software application.
2. Use a standard-sized three-ring notebook with pockets on the inside covers, preferably no thicker than 2 inches.
3. Insert each entry item into a clear, nonfrosted sheet protector or photo-album page; bind each sheet protector in the notebook.
4. Place items in this order: 1) Entry form; 2) Presentation drawing/site plan; 3) Photos (placed in clear, nonfrosted plastic sleeves with a label and caption for each photo;please include a CD or USB drive with a digital version of each photo) 4) Letters, newspaper articles, or other supporting material.
5. New for 2016! Please name all photos on the CD or USB drive using the convention below. If there are multiple photos of the same room or area, please number them:
“HOSPITALNAME_ROOMTYPE#”
E.g., “MiddleviewVeterinaryClinic_Surgery1” and “MiddleviewVeterinaryClinic_Surgery2”
6. All entries must be postmarked by Nov. 26, 2015.
2016 Hospital Design Competition Entry Form
Section I
Hospital overview
Please fill in the answers to the following questions.
A. Background
Practice name:
Address:
City: State: ZIP: Country:
Phone: ()Fax: ()
E-mail: Website:
Date completed (when owner occupied building and construction warranty began):
Building type:
Freestanding (owned by operator)
Leasehold (rented property, including shopping centers)
Practice type:
Primary care practice, more than 6,500 square feet
Primary care practice, up to 6,500 square feet
Specialty referral only (Includes emergency and critical care)
Other
% Small animal
% Large animal
% Equine
% Other (specify):
How many hours a day is your practice open?
How many days a week is your practice open?
Name of owner(s)Veterinary schoolGraduation year
1.
2.
3.
4.
5.
Staff size:
Number of associates (exclude owners)
Full time Part time
Number of non-DVM employees
Full time Part time
Primary Architect:
Name:
Firm:
Address:
City: State: ZIP: Country:
Phone: ()Fax : ()
E-mail: Website:
Secondary or Consulting Architect (if any):
Name:
Firm:
Address:
City: State: ZIP: Country:
Phone: ()Fax : ()
E-mail: Website:
Did you use a professional interior designer? Yes No
Photographer:
Name:
Firm:
Address:
City: State: ZIP: Country:
Phone: ()Fax: ()
E-mail: Website:
Is this photographer a professional? Yes No
B. Physical characteristics (to be completed by the owner or architect)
Building construction:
New
Addition only (new construction to existing clinic with minimal disturbance to original building)
Alteration only (any modifications to an existing veterinary structure)
Addition/alteration (major modifications to existing structure and an addition to the structure)
Conversion (adapting an existing structure into a veterinary facility)
Other (please explain)
Square footage
Total square footage
Square footage of expansion or renovation
Please note what percentage of the total each of these areas represents: finished areas with standard height ceilings: ; finished areas with cathedral ceilings: ; useable basement space: ; space structured for future use: .
Total acreage or square footage of site
Number of exam rooms
Number of cages
Number of runs
hospital indoor hospital outdoor
boarding indoor boarding outdoor
Number of parking spaces
client staff
C. Costs in U.S. dollars
(Note: If you’re entering an addition or alteration, please include costs for current project only, not for the original land and practice facility.)
$Land purchase (If the site includes an existing building, allocate land vs. building costs. Include fair-market value if land isn’t recently purchased.)
$Building(s) (Include costs for building and cabinets only, exclude land purchase, landscaping, parking lot, etc.)
$Cost per square foot (Total building cost divided by total square footage)
$Site improvement (Include parking lot, landscaping, signage, utilities, etc.)
$Professional fees (Include architect, surveyor, attorney, accountant, lender, etc.)
$Equipment (Include cages, exam and surgery tables, radiograph equipment, autoclave, phone and intercom systems, surgical lights, ultrasound, endoscope, etc. Include depreciated items from previous facility.)
$Furnishings (Include such movable furnishings as chairs, artwork, desks, retail displays, etc.)
$Computers (Includes depreciated items from previous facility.)
$Additional fees (Include permit fees, city fees, impact fees, etc.)
$Other costs (Please specify)
$Total
Section II
Architectural and design information (to be completed by the architect and/or designer)
Include a summary for Section II that outlines your overall design objectives and any specific design goals for different areas of the practice. Please explain any obstacles you overcame. Then answer the numbered items below. Answer each numbered item on a separate sheet, and limit each to one page or less. (You may need to write only a few sentences.) Place each individual sheet in a nonfrosted sheet protector.
2.1 Site plan and site use
Include a sketch of the lot, showing the building, parking lot, landscaping, and signage.
2.2 Floor plan
Please provide a labeled presentation drawing of each floor, drawn to scale (with scale shown), including square-foot dimensions. Your architect or contractor can tell you how to get a presentation drawing made. No blueprints or specification booklets, please. Also include a digital copy of your presentation drawing on a CD. Digital floor plan images should be 8-by-11-inch scanned line art at 600 dpi or higher in TIF or JPG file format. If your project was a conversion or involved additions and/or alterations, please include a rough but clearly labeled sketch of the pre-existing floor plan.
2.3 Floor plan, traffic flow
On a separate copy of the floor plan, please indicate the traffic patterns for veterinarians, staff, and clients using different arrows or colored markers for each group.
2.4 Finish materials
Give an overview of materials used in each category, noting manufacturer or brand name. Describe the following:
• flooring and flooring base
• walls
• ceiling
• counters or work surfaces
• special features
2.5 Environmental systems
Give an overview of materials used in each category, noting variations from room to room, if applicable. Include the following:
• heating and cooling (on a separate copy of the floor plan, please indicate isolated
heating and cooling zones)
• odor control
• provisions for ventilating animal quarters
• controlled drug storage
• noise control
• radiology
• provisions for cleaning animal quarters(for flush drains, show run drainage on floor plan)
Section III
Practice information (to be completed by the owner)
Please use a separate sheet of paper for each numbered item below, and limit your answers to one page or less. (You may need to write only a few sentences.) In each answer, please explain any objectives you had and any obstacles you overcame. Place each sheet in a nonfrosted sheet protector.
3.1 Financing
Briefly explain how you financed the building and describe any problems you encountered.
3.2 Practice philosophy
Discuss your practice philosophy and explain how it affected design and construction decisions.
3.3 Site selection and utilization
How did you determine your site’s suitability?
Describe the neighborhood where your hospital is located.
Did you experience any zoning problems, and if so, how did you resolve them?
Did you face any special climatic or environmental problems?
3.4 Summary
Describe any additional unusual features. Include ideas borrowed from other veterinary hospitals as well as your own design innovations.
If you could change one thing about your facility, what would it be?
What provisions did you make for future expansion?
What trends (environmental, pet superstores, grooming or boarding business, etc.) influenced your design decisions?
Did you make any special provisions for communication systems like computers, practice software, telephones, security cameras?
What advice would you share with others who are considering building a hospital?
Have you attended the Veterinary Economics Hospital Design Conference at CVC Kansas City? If yes, what did you learn at this event?
What resources did you use as you were planning to build your hospital?
Section IV
Photographs
A printed set of labeled interior and exterior color photographs must accompany your entry. Photos must be previously unpublished. Also, send all photo images on a CD or USB in JPG format and at least 5-by-7 inches at 300 DPI.Insert the CD on which the photos are saved into a plastic sleeve in the notebook. Please double-check the files on the CD before you send in your entry. Insert the CD into a computer to make sure the files load correctly. Please don’t send more than 60 photos. Incorrect photo formatting may result in the disqualification of your entry.
New for 2016! Please name all photos on the CD or USB drive using the convention below. If there are multiple photos of the same room or area, please number them:
“HOSPITALNAME_ROOMTYPE#”
For example, “MiddleviewVeterinaryClinic_Surgery1” and “MiddleviewVeterinaryClinic_Surgery2”
Photo quality is essential, as is the presentation of your entry. Judges must see each room’s layout, furnishings, and equipment clearly. Send the best quality photos possible. We strongly recommend using a professional photographer and including staff members or clients in pictures. Please include one 8-by-10-inch photo of the facility’s exterior and the reception area. Other photos should be 5-by-7 or larger. Place professional-quality photos in nonfrosted plastic sleeves. Label each photo clearly and include a caption describing the room and its features. You may also want to include a “before” photo of your previous facility or your current facility before remodel or addition.
At least one photo of each of the following (if applicable) is required. Unless a size is otherwise specified, please provide 5-by-7-inch photos or larger.
- Each side of the facility exterior (one 8-by-10 required)
- Reception area (one 8-by-10 required)
- A typical exam room
- Surgery
- Laboratory
- Pharmacy
- Treatment area
- Boarding
- Isolation
- Runs, including exterior
- Specialty rooms (grooming, behavior, consultation, exotics, etc.)
- Radiology
- Dental
- Staff lounge
- Retail
- Exterior signage
- Exterior photos of previous facility
- Any other interesting or unique features
Section V
Equipment
Tell us about the equipment in your new facility. Indicate the name of the manufacturer of each item in the list below.
1. Anesthesia equipment
2. Blood chemistry analyzers/blood pressure monitors/ECG monitors/hematology analyzers
3. Cages
4. Dental equipment
5. Dog runs
6. Digital radiography
7. Endoscopy system
8. Grooming tables
9. Lift tables
10. Physical therapy/physical rehabilitation equipment
11. Practice management software
12. Surgical tables
13. Ultrasound
To the best of my knowledge, the submitted information is correct, and we hereby present this entry to the Veterinary Economics Hospital Design Competition. I understand that Veterinary Economics magazine will reproduce our floor plan and our photographs for the readers’ interest if our entry is an award-winner.
All entries and photographs become the property of Veterinary Economics. Unsigned applications will not be judged.
Due to the volume of entries, we regret we cannot share judges’ comments.
______
Owner’s signature (required)
______
Date
In addition to this entry form, your architect and photographer must each sign a license agreement form (see attached).
Send entries to:
The Veterinary Economics Hospital Design Competition
8033 Flint St., Lenexa, KS 66214
All entries must be postmarked no later than Nov. 26, 2015.
Questions? e-mail .
VETERINARY ECONOMICS HOSPITAL DESIGN COMPETITION
Official Rules
NO PURCHASE NECESSARY TO ENTER OR WIN. A PURCHASE WILL NOT INCREASE YOUR CHANCES OF WINNING.
ELIGIBILITY: VETERINARY ECONOMICS HOSPITAL DESIGN COMPETITION (“Contest”) is open to owners of veterinary hospitals that are privately owned and legally organized under the laws of the United States or veterinarians who are owners of hospitals as private practitioners of legal age of majority in their jurisdictions of residence (and at least 21) who are also legal residents of the 50 United States and the District of Columbia (excluding Puerto Rico and all other territories). Void where prohibited by law. Contest is subject to all applicable federal, state, and local laws. Failure to comply by providing incorrect information will invalidate your Contestentry, which will result in the loss of potential prizewinning entry.
Employees, officers, and directors of Advanstar Communications Inc. (“Sponsor”) and its parent, affiliates, subsidiaries, advertising, promotional, fulfillment, and marketing agencies and their respective officers, directors, employees, and agents (collectively the “Released Parties”) and their immediate families (parent, child, sibling, and spouse) and persons living in the same households as such individuals (whether related or not) are not eligible to participate in the Contest.
By participating, participant agrees to these Official Rules and to the decisions of the judges (Advanstar Communications Inc.), whose decisions are final and binding in all respects. Void where prohibited by law, rule, or regulation. All federal, state, and local laws and regulations apply.
HOW TO ENTER: All entries must be made on the Official Entry Form and must meet all specifications described as required on such Official Entry Form. Download and complete the Official Veterinary Economics Hospital Design Competition Entry Form in Microsoft Word format at dvm360.com/hoy, and submit a notebook with required elements as outlined in the entry form. Mail your entry along with no more than 60 photographs of the hospital you are entering in an envelope with proper postage affixed to: Veterinary Economics Hospital Design Competition, 8033 Flint St., Lenexa, KS 66214. All entries must be postmarked by November 26, 2015. Incomplete entries will not be accepted. Limit one (1) entry per hospital per year. All entries become the sole property of the Sponsor and will not be returned.
The entry must be the veterinary hospital owned by entrant, the entrant’s own original work, be in English, true and verifiable, be in keeping with the Sponsor’s image, and may not have been submitted in any other contest or won any type of award. The Sponsor reserves the right to disqualify any entry it deems to be offensive, inappropriate, not in keeping with Sponsor’s image, or otherwise not in compliance with these Official Rules, in its sole discretion. Released Parties (as defined below) are not responsible for any damage, theft, or loss to any entrant’s property resulting in whole or in part, directly or indirectly, from participation in the Contest.
Following the contest judging, potential winners will be notified by telephone, mail, and/or e-mail and are required to execute and return an Affidavit of Eligibility and Liability/Publicity Release (where permitted) within 14 days. Failure to comply within the time period specified, the return of any notification as undeliverable, or noncompliance with these Official Rules by a potential winner will result in disqualification and, at Sponsor’s discretion, a runner-up may be notified.
Winners will also be required to sign Sponsor’s Standard License Agreement granting Sponsor and its affiliated entities the non-exclusive worldwide perpetual license to edit, use, reuse, republish, reproduce, translate or otherwise distribute or disseminate the Material in any form or media (including digital electronic form and via the internet), whether now known or hereafter devised (hereinafter, “Reuse” or “Reusing”); provided, and the worldwide perpetual right to exploit, edit, modify, and distribute such photographs as well as the entry (including photographs submitted as part of entry) and all elements of both in any and all media now known or not currently known (including in current and future advertising and promotions throughout the world in perpetuity without compensation, permission, or notification to winner or any third party.
JUDGING: All eligible entries will be judged by a panel of qualified judges in each of the following categories and criteria: originality of design (10 points), site plan (10 points), mechanical features (10 points), outpatient areas (10 points), plumbing features (10 points), inpatient areas (10 points), electrical features (10 points), quality of finish materials (10 points), and overall features (20 points). In the event of a tie in any part of the judging or in any category, an additional “tie-breaking” judge will determine the applicable winner based on the applicable criteria listed herein. Judges’ and Sponsor’s decisions are final and binding on all matters relating to this Contest. Sponsor reserves the right to not award any prize for any category if, in its sole discretion, it does not receive a sufficient number of eligible and qualified entries for such category. Winners will be announced on or about March 15, 2014.
PRIZES: Grand Prize: One potential winner’s hospital as described on the Official Entry Form will be named the Hospital of the Year Grand Prize Winner and will be featured in an article created by Sponsor that will appear in an issue of Veterinary Economics. Winner’s representative(s) authorized by winning hospital will receive complimentary registration to CVC Kansas City in August 2016 in Kansas City, Mo., held in conjunction with the Hospital Design Conference for two representatives from the practice. Grand Prize also includes roundtrip coach class airline transportation for the two hospital representatives between the major U.S. airport nearest winner’s residence and/or winning entry’s location and CVC Kansas City, and hotel accommodations for each representative (standard occupancy). Travel details are subject to provider terms and conditions.